Project Management Project Management Software & Project Management Knowledge Areas.

Project Management

Project Management Software &

Project Management Knowledge Areas

Which one is not a phase in project management?

a) Initiating

b) Planning

c) Execution

d) Manufacturing

Which one of the following shows the Risk

Management Process?

a) Identify, Assess, Plan Response, Control

b) Plan, Assess, Eliminate, Control

c) Cost, Assess, Customer satisfaction,

Schedule

d) Plan, Assess, Control, Identify

Project Management SoftwareProject Management Knowledge Areas

TODAY’S TOPICSTODAY’S TOPICS

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MS PROJECTORACLE PRIMEVERA

Software for SchedulingSoftware for Scheduling

SchedulesSensitivity AnalysisResource PlanningControl and Monitor (EVM)

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MS PROJECTMS PROJECT

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Palisade @Risk: By using Monte Carlo you can simulate the risks and see the cost and time effects.Crystal Ball, Model Risk, Risk Solver

Software for Risk ManagementSoftware for Risk Management

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RallyVersionOneAgilefant

Software for Agile Project Software for Agile Project ManagementManagement

What is AGILE?

Quick adaptation to change

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PROJECT TIME MANAGEMENT

PROJECT RISK MANAGEMENT

PROJECT SCOPE MANAGEMENT

PROJECT COST MANAGEMENT

PROJECT QUALITY MANAGEMENT

PROJECT MANAGEMENT PROJECT MANAGEMENT KNOWLEDGE AREASKNOWLEDGE AREAS

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PROJECT HUMAN RESOURCES MANAGEMENT

PROJECT COMMUNICATIONS MANAGEMENT

PROJECT PROCUREMENT MANAGEMENT

PROJECT INTEGRATION MANAGEMENT

PROJECT STAKEHOLDER MANAGEMENT

PROJECT MANAGEMENT PROJECT MANAGEMENT KNOWLEDGE AREASKNOWLEDGE AREAS

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90% of their time Project Managers communicate

Communication is the process by which information is exchanged and understood by two or more people, usually with the intent to motivate or influence behavior.

PROJECT COMMUNICATION PROJECT COMMUNICATION MANAGEMENTMANAGEMENT

Project Communications Management provides the critical links between people, ideas, and information that are necessary for project success

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PROJECT COMMUNICATION PROJECT COMMUNICATION MANAGEMENTMANAGEMENT

SENDER

Coding

RECEIVER

Decoding

Message Channel

Feedback

noisenoise

The number of communication channels in a project is equal to: N (N-1)/2

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COMMUNUCATIONS MODELCOMMUNUCATIONS MODEL

Source ◦ the originator of the communication, e.g., either the

organization, supervisors, subordinates, peers, client, or associates

Encoder◦ the source's ideas are translated into a systematic set of

symbols to provide the structure in which ideas, purposes, intentions, etc. can be expressed as an understandable message.

Message◦ the actual physical product of the source encoder, or the

physical thought, idea, etc. presented to the receiver from the sender in a code known by both.

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COMMUNUCATIONS MODELCOMMUNUCATIONS MODEL

Channel◦the medium used to carry the message from the source

to the receiver. For example, a memo or perhaps a verbal communication.

Receiver◦the recipient of the message. No communication occurs

until the recipient accepts and makes the meaning common between the receiver and the sender.

Decoder◦similar to encoder, but from the receiver's perspective

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COMMUNUCATIONS MODELCOMMUNUCATIONS MODEL

Everyone involved in the project must be prepared to send and receive communications, and must understand how these communications affect the project as a whole.

Project Communications Management includes the processes required to ensure timely and appropriate generation, collection, dissemination, storage, and disposition of project information.

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COMMUNUCATIONS PLANNINGCOMMUNUCATIONS PLANNING

Communications planning involves determines the information needs of the stakeholders:

◦Who need what information

◦When they will need it

◦How it will be given to them, and by whom

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COMMUNUCATION PLANCOMMUNUCATION PLAN

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INFORMATION DISTRIBUTIONINFORMATION DISTRIBUTION

Communicating dimensions:

◦Written and oral

◦Visual and audiovisual

◦Internal (within the project) and external (customer, the media, the public)

◦Formal (reports, briefings) and informal (memos, ad hoc conversations)

◦Vertical (up and down the organization) and horizontal (with peers)

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PROJECT MANAGER AS PROJECT MANAGER AS COMMUNICATORCOMMUNICATOR

Project Manager is a CONDUCTOR of an Orchestra

Do you agree?

Different instruments

Diffferent sounds

Playing differently

At the end MUSIC

HARMONY

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PROJECT MANAGER AS PROJECT MANAGER AS COMMUNICATORCOMMUNICATOR

NOW, LET’S SEE AN ORCHESTRA