Moving Discovery and Management Systems to the Cloud, Frits van Latum

MOVING DISCOVERY AND

LIBRARY MANAGEMENT

APPLICATIONS TO THE CLOUD

Frits van Latum

Project, Delft University of Technology

The Netherlanmanagerds

EIFL General Assembly

10 .11.2014

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The Cloud

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The Cloud

SAAS

storage

applications

applications

SAAS

iAAS & PAAS

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infrastructure:

servers, storage,

network

Multi tenancy

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Cloud means …

• outsourcing of:• hardware

• flexible computing power, storage and network capacity (bandwidth)

• applications

• ICT staff

• and together with multi-tenancy outsourcing of:• application development and maintenance

• ICT staff

• lower Total Cost of Ownership• possibility to invest in improvement of services to end-users

• issue: security and privacy of data

• benefit from the community

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• Discovery (and delivery)

• search and find for end-users

• central index

• combined with index on local

available publications

• more products

• Library Management

• managing publications and

collections of publications

• more vendors

Library applications in the cloud

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Library Management

• New library management systems are based on

Unified Resource Management

• integration of managing print, e-resources, licences and collections

of e-books and e-journals

• knowledge base and openURL resolver

• support of patron (or demand) driven acquisition

• New library management systems expose web services

• in ICT terminology: API

• used for integration with local systems and integration with other

end-user tools

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Dutch clouds

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© Emile Beurskens http://emilebeurskens.zoom.nl

UKB consortium

• UKB Consortium…(Dutch university libraries + royal library)

• … libraries are implementing OCLC’s WorldShare Platform as their shared environment for record and collection management

• (and replacing their national infrastructure by an international infrastructure)

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UKB consortium

• all libraries will use two

browser based tools

• Record Manager

• Collection Manager

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And TU Delft Library?

• Started a European Tender procedure for Discovery and

Library Management Cloud Services

• replacement of 5 local systems by 2 cloud applications

• Discover, Aleph, VSources, SFX and Docutrans

• tender document: 30% price & 70% quality

• implementation project and cost included

• public announcement of the winner: October 28

• And the winner …

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New situation

UKB tools

are part of

WMS

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go live

planned on

July 1, 2015

Issues

• European tender procedure takes a lot of time• mainly preparing the tender document

• requirements and requests for information

• ICT department• is contract manager and takes care of all university wide applications

• had no experience in multi-tenant cloud applications

• Security and privacy• SURF developed a document with rules and regulations

• and a contract template on these issues

• which was of great support

• New system• always means change of workflows, training of employees, and …

• a lot of communication to keep up the good spirit

• Vendor lock-in• not very worried about, good exit strategy in contract

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Benefits

• Total cost of ownership• considerably lower (~ 40%)

• End user advantages in Discovery• significantly more content (central index)

• more functionality

• Library Management• use of shared metadata and collection data

• supply chain: publishers OCLC libraries

• efficient licence and collection management

• Innovation• foundation for integrating library services in

working environments of students and researchers

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used a locally

developed system, no

central index, all data

uploaded by library

used four

systems now

one

References• Cloud computing in general

• Wikipedia: http://en.wikipedia.org/wiki/Cloud_computing

• YouTube: https://www.youtube.com/watch?v=QJncFirhjPg

• Infrastructure providers: http://techblog.willshouse.com/2012/01/30/amazon-ec2-alternatives/

• Multi-tenancy• Wikipedia: http://en.wikipedia.org/wiki/Multitenancy

• Multi-tenancy: http://multitenancy-in-saas-paas.wikispaces.asu.edu/

• Cloud computing in libraries• Marshal Breeding (http://librarytechnology.org): Advancing Libraries through a new Generation of Library

Services Platforms and Resource Discovery Services, http://librarytechnology.org/ltg-displaytext.pl?RC=19346

• Judith Mavodza (Library, Zayed University, Abu Dhabi, United Arab Emirates): The impact of cloud computing on the future of academic library practices and services, http://www.emeraldinsight.com/doi/full/10.1108/03074801311304041

• Companies and products• Ex Libris: Alma and Primo: http://www.exlibrisgroup.com/

• OCLC: WorldShare Management and WorldCat Discovery: http://oclc.org/en-US/home.html

• Innovative: Sierra and Encore: http://www.iii.com/

• Proquest: Intota and Summon: http://www.proquest.com/

• Open Source• Kuali: http://www.kuali.org/ole

• Koha: http://www.koha.org/

• Evergreen: http://evergreen-ils.org/

• Blacklight: http://projectblacklight.org

• VuFind: http://vufind-org.github.io/vufind

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Thanks!

Frits van Latum

TU Delft Library

f.a.vanlatum@tudelft.nl

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