Hiring Matrix Training

www.blinn.edu/personnel

Hiring Matrix Training

Human Resources Department

www.blinn.edu/personnel

Hiring Matrix

A Hiring Matrix can be used to rank applications to determine whom you will interview. The matrix is an

important tool designed to assist in the hiring decision by allowing a person to objectively and accurately

assess and compare applicant qualifications.

APPLICANTS APP

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You must click on 'START' at the

beginning of each session!

START

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In the example we are looking at an HR

Administrative Assistant Position

Type in all Required and Preferred qualifications as listed on your Position Description

APPLICANTS APP

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‘Minimum Requirements’ is always listed in first

box.

APPLICANTS APP

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Assigned weight 5 1 5 3 5 3 2 4 4 1 1 1 5 5

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‘Minimum Requirements’ is listed in the first box

Click on the remaining box and enter in all the Preferred education, experience, and skills as listed in the Position

Description.

(applicant’s name)

1 1 1 1 11 1 1 1 1 11 1 1

APPLICANTS APP

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Assign a Weight to Each Factor

Rank from 1 to 5

How important are the requirements posted for the position? (continue weighing each factor)

(applicant’s name)

Evaluate your position and rank on a scale from 1-5 with 5 being the most

important.5 1 5 3 5 23 4 4 5 5

• How much weight do you want the interview to count?

• How important are reference checks?

APPLICANTS APP

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Assigned weight 5 1 5 3 5 3 2 4 4 1 1 1 5 5

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(applicant’s name)

5 1 5 3 5 23 4 4 5 5

If upon review, you do not see that an applicant meets the minimum requirements as listed on the Posting, place an “X” in the score box and the Application

Score will reset to zero.

Remember to document your evaluation thoroughly.

X

APPLICANTS APP

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Assigned weight 5 1 5 3 5 3 2 4 4 1 1 1 5 5

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• As you begin to receive applications, insert the applicants and score their education, experience, and skills on scale 1 to 5. (5 being the highest )

John Smith

5 1 5 3 5 23 4 4 5 5

Mary James

Susan Jones

3 5 3 2 3 5 2 5 0 95 95

3 0 2 3 4 2 4 3 5

3 0 5 1 0 3 0 3 3

100

76

100

76

• The computer will calculate the weighted ranking for each application. This score also appears in the ‘Total Score’ box.

• Continue to enter in applicants’ names and scores during the application review process

APPLICANTS APP

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Assigned weight 5 1 5 3 5 3 2 4 4 1 1 1 5 5

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Once you have adequate amount of applicants, you must decide on who to interview.

Clicking the sort button will place the ‘application scores’ in descending order with the highest ranked applicants at the top.

John Smith

5 1 5 3 5 23 4 4 5 5

Mary James

Susan Jones

3 5 3 2 3 5 2 5 0 95 95

3 0 2 3 4 2 4 3 5

3 0 5 1 0 3 0 3 3

100

76

100

76

APPLICANTS APP

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Assigned weight 5 1 5 3 5 3 2 4 4 1 1 1 5 5

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Mary James

5 1 5 3 5 23 4 4 5 5

John Smith

Susan Jones

3 0 2 3 4 2 4 3 5 100 100

3 5 3 2 3 5 2 5 0

3 0 5 1 0 3 0 3 3

95

76

95

76

HR recommends you interview the top 3-5 applicants with the closest scores.

APPLICANTS APP

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Assigned weight 5 1 5 3 5 3 2 4 4 1 1 1 5 5

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Mary James

5 1 5 3 5 23 4 4 5 5

John Smith

Susan Jones

3 0 2 3 4 2 4 3 5 100 100

3 5 3 2 3 5 2 5 0

3 0 5 1 0 3 0 3 3

95

76

95

76

1. Enter the applicants’ overall interview score2. Enter the applicants’ reference score

3

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115

1204

2 125

140

APPLICANTS APP

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Mary James

5 1 5 3 5 23 4 4 5 5

John Smith

Susan Jones

3 0 2 3 4 2 4 3 5 100 0

3 5 3 2 3 5 2 5 0

3 0 5 1 0 3 0 3 3

95

76

140

76

If a reference check is so negative that it warrants not hiring an applicant, place an “X” in the score box and the ‘Total

Score’ will reset to zero. Remember to document the reference check thoroughly.

3

5 4

X

APPLICANTS APP

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5 1 5 5 3 2 4 4 5 53

Mary Smith 3

John Jones

Susan Wang

5 3 2 3 5 2 5 0 95 109

3 0 2 3 4 2 4 3 5 100 114

3 0 5 1 0 3 0 3 3 76 76

5

3

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2 125

140

Sort

Mary Smith

Final Hiring Decision

Resorting the data will show the applicant with the highest overall score. This can be used as a tool to determine who

best meets the needs of this particular position.

www.blinn.edu/personnel

Hiring Matrix

Hiring managers are required to hire the applicant “who best meets the needs of

their particular position.”

If you have any questions please contact Kelsie Clayton at Kelsie.clayton@blinn.edu or by

phone 979-209-7546.