From assigning protected time for research to the payment ... · Science in Chile •Chile vs World and South America Entity Scholarly output Citation count Authors FWCI Citations

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Victor Rocco| UNAB’s Research Information Manager

From assigning protected time for research to the payment of bonuses

Oct 31, 2018

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Sections

1. Overview of Chile 2’

2. Science in Chile 5’

3. Universidad Andrés Bello (UNAB) 10’

4. Identifying faculties active in research 10’

5. Bonus payment 10’

6. Final comments 2’

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Overview of Chile

• Location

• Population

• Language

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Science in Chile

• Chile vs World and South America

Entity Scholarly output Citation count Authors FWCI Citations per publication

World 14.480.218 84.846.608 13.816.521 1,00 5,9

South America 538.502 2.826.276 673.485 0,88 5,2

Chile* 58.598 426.784 51.064 1,18 7,3

*About 10,000 PhD (20%) and only 0.35% GDP

• Extracted from SciVal: 16th October 2018. Period 2013-2017

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Science in Chile

• Top 10 universities (ordered by Scopus scholarly output)

• Extracted from SciVal: 16th October 2018 . Period 2013-2017

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Science in Chile

• Top 10 universities (ordered by WoS scholarly output)

• Extracted from SciVal: 16th October 2018 . Period 2013-2017

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Science in Chile

Creation of the Ministry of Science and Technology

• Law N° 21,105 (published on 13th August 2018)

• National strategy

• SEREMIs

• % GDP ?

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Universidad Andrés Bello (UNAB)

• Private university

• Laureate International Universities

• 30 years

• 3 headquarters

• 11 Schools (facultades)

• +40,000 students

• 4,485 faculties (including lecturers) 1,200 -> 234

• 869.8 FTE and 300.8 PhD FTE

• 26 Master and 9 active PhD programs

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Universidad Andrés Bello (UNAB)

National and international assessment

National Comission of Acreditation (CNA):

• 5 years (2017-2022), 4 areas

Middle States Comission on Higher Education (MSCHE):

• 5 years (2015-2020)

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Universidad Andrés Bello (UNAB)

Research history: publishing (1993 WoS & 1999 Scopus)

• DGI -> VRID: 4 areas

• Current team: 13 persons

• Pure team: 1 person

• Library: RIA (Dspace), Scopus, WoS, other data bases.

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Universidad Andrés Bello (UNAB)

International recognition

• THE-WUR 2019 (1001+, 9/16 CL) & (801-1000, 5/13 CL) previous year

• THE-LA 2018 (71-80, 15/26 CL) & (46-50, 16/18 CL) previous year

• ARWU 2018 (701-800, 3/4 CL) & (701-800, 3/4 CL) previous year

• QS-LA 2018 (84, 11/40 CL) & (86, 12/40 CL) previous year

• URAP 2017-2018 (1009, 5/22 CL) & (987, 4/17 CL) previous year

• Scimago 2018 (619, 5/29 CL) & (551, 3/23 CL) previous year

• Nature Index (665, 3/28 CL) (1 August 2017 - 31 July 2018, monthly updated)

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Universidad Andrés Bello (UNAB)

• Topics UNAB

• Comparing with the country

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Universidad Andrés Bello (UNAB)

• SciVal: 2016

-2nd chilean university subscribing the product.

-Very useful for the national assessment process.

-We used to get publication data from here, but it have a delay.

• Pure: 2017

-2nd chilean university subscribing the product (but first with more than the Portal)

-No delay “theoretically”.

-Scopus + WoS

-Projects, prizes, and more

-More complex reports.

• PlumX: 2018

-Provided by Laureate

-We haven’t used yet…

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Identifying faculties active in research

• Defining who are considered active researchers and how much available

time for research they will have along next year.

• Equivalent to 2,5 million USD spend (lecturer’s contracting).

• Based on awards and publications criteria (within 3 last years).

• 7 categories

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Identifying faculties active in research

• 7 categories:

-Excellence: Dir. or Subdir. Excellence awards -> 5% teaching time

-Leader: Regular FONDECYT PI or 2 p/y -> 10% teaching time

-Initiation: Initiation FONDECYT PI -> 10% teaching time

-Innovation: Innovation awards PI -> 10% teaching time

-Associate: Previous awards COI or 1 p/y -> 17% teaching time

-Formation: PhD or Postdoc newer than 2 years -> 12% teaching time

-Non researcher: Doesn’t match criteria -> 34% teaching time

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Identifying faculties active in research (Workflow)

PURE

RO

RIM

Deans Faculties

Scopus / WoS papers

Aw

ard

sin

fo

Import

candidates

Complete report-Categories, papers, awards

Complete

report

checking

Profile

checking

+

missing

info

Feedback

Results

Feedback

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Identifying faculties active in research

How we use Pure to implement this?

• Uploading awards.

• Getting report of papers and awards.

• Creating labels to reflect the corresponding category.

• Giving access to Deans.

• Allowing Deans and researchers to add more information

(complementary).

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Identifying faculties active in research

• We created labels (keywords) in Pure to classify our academics.

• We obtained reports of research outputs (2015-2017 + 2018).

• We added missing papers, when notified.

• We are working to get an awards (grants) report.

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Identifying faculties active in research

VRID categories (labels) as keywords

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Identifying faculties active in research

Research outputs report (2015-2018)

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Identifying faculties active in research

Missing papers, mainly WoS

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Identifying faculties active in research

We need the awards to get the complete report:

-Categories

-Papers

-Awards (grants)

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Identifying faculties active in research

We have identified 234 faculties active in research, distributed as follow:

Excellence: 7

Leader: 131

Initiation: 31

Innovation: 10

Associate: 27

Formation: 28

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Bonus payment

• It is an incentive given to every researcher that publish an indexed

research output under Universidad Andrés Bello affiliation, according to

the following criteria: WoS (Core Collection SCIE, SSCI and A&HCI) &

Scopus (since 2017).

• Article, review, conference paper and letter.

• Monthly processed.

• Different ways, depending if they are regular professors or lecturers.

• Equivalent to 1 million USD spend (yearly).

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Bonus payment

Regular faculties (1) workflow

VALID

PAPERS

Researcher

RO /

VRRD

HR

RIM

Validated list / asking for approval

Candidates

Approval

Salary payment + bonuses

Notifying

bonus

recognition Indicating $

distribution

Approved list

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Bonus payment

Lecturers / Postdoc./ Associates researchers (2)

VALID

PAPERS

Researcher

RO DeanRIMValidated listCandidates

Ask for

approval

Notify &

ask for

voucher

Pay

VRRD

VREFSA

Bank

OK

Ask for

approval

OK

Require payment

10%

e-transfer

90%

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Bonus payment

WoS records

(year – 1)

Researcher

RO /

VRRD

HR

RIM

download

Salary payment + bonuses

Indicating $

distribution

(emails)

Approved list

Validated list(papers, persons,

$, dates, etc.)

Until April 2017

Raw list(papers with

individual

authors)

Manually

in Excel

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Bonus payment

WoS

2016 + 2017

(monthly) .txt

Researcher

RO /

VRRD

HR

RIM

asking for approval

downloadApproval

Salary payment + bonuses

Indicating $

distribution

(emails)

Approved list

Validated list(papers, persons,

$, dates, etc.)

Since May 2017 to October 2017

Raw list(papers with

individual

authors)

Manually

in Excel

Scopus

2016 + 2017

(monthly) .csv

download

Manually in Excel

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Bonus payment

WoS 2016

Month

WoS 2016

Month - 1

New WoS 2016

Month

Scopus 2016

Month

WoS 2017

Month

Scopus 2017

Month

Scopus 2016

Month - 1

WoS 2017

Month - 1

Scopus 2017

Month - 1

New Scopus 2016

Month

New WoS 2017

Month

New Scopus 2017

Month

New WoS

2016 Month

+

New Scopus

2016 Month

New WoS

2017 Month

+

New Scopus

2017 Month

ETL:

check

authors,

affiliations,

separate

authors,

add RUN,

school,

email, etc.

Duplicates

by AiP or

VLOOKUP

(title/doi)

Articles in press

Articles in press

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Bonus payment

Google Form

Resea

rchers

(1)

RO DeanRIM

Since November 2017 to April 2018

HR

VRRD

SAVREF

Bank

Resea

rchers

(2)

Download

Excel report ok

ok

Validated

list

Ask for approval

Ask for

approval

Ask for

approval

Notify

recognition

& ask for

voucher

Send

voucher

Require

payment

Pay90%

10%

Add

papers

info

Add

papers

info

Pay

Send approved list

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Bonus payment

How we used Pure to do this?

• Giving user access to every Person registered in Pure.

• Using a 3 steps workflow.

• Setting up the option “Author contribution percentage” for research

outputs.

• Getting a specific report.

• Creating an email account dedicated only to this procedure

(bono_publicaciones@unab.cl), setting it up to send messages directly

from Pure (when importing).

• Designing a step-by-step guide to explain the process.

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Bonus payment

3 steps workflow:

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Bonus payment

1) Entry in progress

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Bonus payment

“Author

contribution

percentage”

+

2) For Validation

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Bonus payment

Stamping date

+

3) Validated

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Bonus payment

Specific report:

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Bonus payment

Specific report:

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Bonus payment

bono_publicaciones@unab.cl

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Bonus payment

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Bonus payment

Step-by-step guide:

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Bonus payment

PURE

Researchers

RO /

VRRD

Dean

HR

RIM

Candidates

Salary payment

+ bonuses

Entry in

progress

Approved

list

Scopus / WoS

Import

% C + For

Validation

Pending

Research

outputs

ReportValidate

Google

Form

Master

spreadsheet

Feeds

Stamp dateValidated

list

SAPay

Since May 2018 to present

ResearchersUpload

data

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Final comments

• Bonus payment is supported now with an easier way to catch information and to communicate with researchers (no emails).

• Faculties get interested in Pure rapidly, although they continue having many questions about the system.

• Identifying faculties active in research will be quicker from now.

• All research information should be managed within Pure.

• More commitment and collaboration is needed (IT, Schools, VRRD, VREF, VRA, HR, I.I.R.R. and Library).

• Populating with ORCiD, Researcher ID, Google Scholar.

• Connecting our researchers with Pure community.

• AMM (2019): Internal funding contest and project management

• Funding discovery included?

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Improvements list

• Importation wizard filters or folders (pending, error, etc).

• Importation of candidates as “Entry in progress” (by deafult).

• Indexation date available (reportable).

• WoS imported no fingerprint (even after Scopus merge).

• Email notifying validation for Personal Users (own research outputs). Currently it Works

only for “Entry in progress”.

• Easier and more effective ways to edit email and messages options, depending on the

Workflow status.

• Automatic update of corrected information in Scopus (document type, year, publish

state, etc).

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www.elsevier.com/research-intelligence

Thank you!

Questions?

http://investigacion.unab.cl

http://researchers.unab.cl

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+15 millions people

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Extracted from SciVal: 16th October 2018 . Period 2013-2017

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Source: www.cnachile.cl

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Extracted from SciVal: 16th October 2018

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Source: Webofscience.com

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Extracted from SciVal: 16th October 2018 . Period 2013-2017

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Topics: Chile vs UNAB

Extracted from SciVal: 16th October 2018 . Period 2013-2017

17,882 topics & 1,497 topics

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