| 0 Victor Rocco| UNAB’s Research Information Manager From assigning protected time for research to the payment of bonuses Oct 31, 2018
| 0
Victor Rocco| UNAB’s Research Information Manager
From assigning protected time for research to the payment of bonuses
Oct 31, 2018
| 1
Sections
1. Overview of Chile 2’
2. Science in Chile 5’
3. Universidad Andrés Bello (UNAB) 10’
4. Identifying faculties active in research 10’
5. Bonus payment 10’
6. Final comments 2’
| 2
Overview of Chile
• Location
• Population
• Language
| 3
Science in Chile
• Chile vs World and South America
Entity Scholarly output Citation count Authors FWCI Citations per publication
World 14.480.218 84.846.608 13.816.521 1,00 5,9
South America 538.502 2.826.276 673.485 0,88 5,2
Chile* 58.598 426.784 51.064 1,18 7,3
*About 10,000 PhD (20%) and only 0.35% GDP
• Extracted from SciVal: 16th October 2018. Period 2013-2017
| 4
Science in Chile
• Top 10 universities (ordered by Scopus scholarly output)
• Extracted from SciVal: 16th October 2018 . Period 2013-2017
| 5
Science in Chile
• Top 10 universities (ordered by WoS scholarly output)
• Extracted from SciVal: 16th October 2018 . Period 2013-2017
| 6
Science in Chile
Creation of the Ministry of Science and Technology
• Law N° 21,105 (published on 13th August 2018)
• National strategy
• SEREMIs
• % GDP ?
| 7
Universidad Andrés Bello (UNAB)
• Private university
• Laureate International Universities
• 30 years
• 3 headquarters
• 11 Schools (facultades)
• +40,000 students
• 4,485 faculties (including lecturers) 1,200 -> 234
• 869.8 FTE and 300.8 PhD FTE
• 26 Master and 9 active PhD programs
| 8
Universidad Andrés Bello (UNAB)
National and international assessment
National Comission of Acreditation (CNA):
• 5 years (2017-2022), 4 areas
Middle States Comission on Higher Education (MSCHE):
• 5 years (2015-2020)
| 9
Universidad Andrés Bello (UNAB)
Research history: publishing (1993 WoS & 1999 Scopus)
• DGI -> VRID: 4 areas
• Current team: 13 persons
• Pure team: 1 person
• Library: RIA (Dspace), Scopus, WoS, other data bases.
| 10
Universidad Andrés Bello (UNAB)
International recognition
• THE-WUR 2019 (1001+, 9/16 CL) & (801-1000, 5/13 CL) previous year
• THE-LA 2018 (71-80, 15/26 CL) & (46-50, 16/18 CL) previous year
• ARWU 2018 (701-800, 3/4 CL) & (701-800, 3/4 CL) previous year
• QS-LA 2018 (84, 11/40 CL) & (86, 12/40 CL) previous year
• URAP 2017-2018 (1009, 5/22 CL) & (987, 4/17 CL) previous year
• Scimago 2018 (619, 5/29 CL) & (551, 3/23 CL) previous year
• Nature Index (665, 3/28 CL) (1 August 2017 - 31 July 2018, monthly updated)
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Universidad Andrés Bello (UNAB)
• Topics UNAB
• Comparing with the country
| 12
Universidad Andrés Bello (UNAB)
• SciVal: 2016
-2nd chilean university subscribing the product.
-Very useful for the national assessment process.
-We used to get publication data from here, but it have a delay.
• Pure: 2017
-2nd chilean university subscribing the product (but first with more than the Portal)
-No delay “theoretically”.
-Scopus + WoS
-Projects, prizes, and more
-More complex reports.
• PlumX: 2018
-Provided by Laureate
-We haven’t used yet…
| 13
Identifying faculties active in research
• Defining who are considered active researchers and how much available
time for research they will have along next year.
• Equivalent to 2,5 million USD spend (lecturer’s contracting).
• Based on awards and publications criteria (within 3 last years).
• 7 categories
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Identifying faculties active in research
• 7 categories:
-Excellence: Dir. or Subdir. Excellence awards -> 5% teaching time
-Leader: Regular FONDECYT PI or 2 p/y -> 10% teaching time
-Initiation: Initiation FONDECYT PI -> 10% teaching time
-Innovation: Innovation awards PI -> 10% teaching time
-Associate: Previous awards COI or 1 p/y -> 17% teaching time
-Formation: PhD or Postdoc newer than 2 years -> 12% teaching time
-Non researcher: Doesn’t match criteria -> 34% teaching time
| 15
Identifying faculties active in research (Workflow)
PURE
RO
RIM
Deans Faculties
Scopus / WoS papers
Aw
ard
sin
fo
Import
candidates
Complete report-Categories, papers, awards
Complete
report
checking
Profile
checking
+
missing
info
Feedback
Results
Feedback
| 16
Identifying faculties active in research
How we use Pure to implement this?
• Uploading awards.
• Getting report of papers and awards.
• Creating labels to reflect the corresponding category.
• Giving access to Deans.
• Allowing Deans and researchers to add more information
(complementary).
| 17
Identifying faculties active in research
• We created labels (keywords) in Pure to classify our academics.
• We obtained reports of research outputs (2015-2017 + 2018).
• We added missing papers, when notified.
• We are working to get an awards (grants) report.
| 18
Identifying faculties active in research
VRID categories (labels) as keywords
| 19
Identifying faculties active in research
Research outputs report (2015-2018)
| 20
Identifying faculties active in research
Missing papers, mainly WoS
| 21
Identifying faculties active in research
We need the awards to get the complete report:
-Categories
-Papers
-Awards (grants)
| 22
Identifying faculties active in research
We have identified 234 faculties active in research, distributed as follow:
Excellence: 7
Leader: 131
Initiation: 31
Innovation: 10
Associate: 27
Formation: 28
| 23
Bonus payment
• It is an incentive given to every researcher that publish an indexed
research output under Universidad Andrés Bello affiliation, according to
the following criteria: WoS (Core Collection SCIE, SSCI and A&HCI) &
Scopus (since 2017).
• Article, review, conference paper and letter.
• Monthly processed.
• Different ways, depending if they are regular professors or lecturers.
• Equivalent to 1 million USD spend (yearly).
| 25
Bonus payment
Regular faculties (1) workflow
VALID
PAPERS
Researcher
RO /
VRRD
HR
RIM
Validated list / asking for approval
Candidates
Approval
Salary payment + bonuses
Notifying
bonus
recognition Indicating $
distribution
Approved list
| 27
Bonus payment
Lecturers / Postdoc./ Associates researchers (2)
VALID
PAPERS
Researcher
RO DeanRIMValidated listCandidates
Ask for
approval
Notify &
ask for
voucher
Pay
VRRD
VREFSA
Bank
OK
Ask for
approval
OK
Require payment
10%
e-transfer
90%
| 29
Bonus payment
WoS records
(year – 1)
Researcher
RO /
VRRD
HR
RIM
download
Salary payment + bonuses
Indicating $
distribution
(emails)
Approved list
Validated list(papers, persons,
$, dates, etc.)
Until April 2017
Raw list(papers with
individual
authors)
Manually
in Excel
| 31
Bonus payment
WoS
2016 + 2017
(monthly) .txt
Researcher
RO /
VRRD
HR
RIM
asking for approval
downloadApproval
Salary payment + bonuses
Indicating $
distribution
(emails)
Approved list
Validated list(papers, persons,
$, dates, etc.)
Since May 2017 to October 2017
Raw list(papers with
individual
authors)
Manually
in Excel
Scopus
2016 + 2017
(monthly) .csv
download
Manually in Excel
| 32
Bonus payment
WoS 2016
Month
WoS 2016
Month - 1
New WoS 2016
Month
Scopus 2016
Month
WoS 2017
Month
Scopus 2017
Month
Scopus 2016
Month - 1
WoS 2017
Month - 1
Scopus 2017
Month - 1
New Scopus 2016
Month
New WoS 2017
Month
New Scopus 2017
Month
New WoS
2016 Month
+
New Scopus
2016 Month
New WoS
2017 Month
+
New Scopus
2017 Month
ETL:
check
authors,
affiliations,
separate
authors,
add RUN,
school,
email, etc.
Duplicates
by AiP or
VLOOKUP
(title/doi)
Articles in press
Articles in press
| 34
Bonus payment
Google Form
Resea
rchers
(1)
RO DeanRIM
Since November 2017 to April 2018
HR
VRRD
SAVREF
Bank
Resea
rchers
(2)
Download
Excel report ok
ok
Validated
list
Ask for approval
Ask for
approval
Ask for
approval
Notify
recognition
& ask for
voucher
Send
voucher
Require
payment
Pay90%
10%
Add
papers
info
Add
papers
info
Pay
Send approved list
| 35
Bonus payment
How we used Pure to do this?
• Giving user access to every Person registered in Pure.
• Using a 3 steps workflow.
• Setting up the option “Author contribution percentage” for research
outputs.
• Getting a specific report.
• Creating an email account dedicated only to this procedure
([email protected]), setting it up to send messages directly
from Pure (when importing).
• Designing a step-by-step guide to explain the process.
| 36
Bonus payment
3 steps workflow:
| 37
Bonus payment
1) Entry in progress
| 38
Bonus payment
“Author
contribution
percentage”
+
2) For Validation
| 39
Bonus payment
Stamping date
+
3) Validated
| 40
Bonus payment
Specific report:
| 41
Bonus payment
Specific report:
| 43
Bonus payment
| 44
Bonus payment
Step-by-step guide:
| 46
Bonus payment
PURE
Researchers
RO /
VRRD
Dean
HR
RIM
Candidates
Salary payment
+ bonuses
Entry in
progress
Approved
list
Scopus / WoS
Import
% C + For
Validation
Pending
Research
outputs
ReportValidate
Form
Master
spreadsheet
Feeds
Stamp dateValidated
list
SAPay
Since May 2018 to present
ResearchersUpload
data
| 47
Final comments
• Bonus payment is supported now with an easier way to catch information and to communicate with researchers (no emails).
• Faculties get interested in Pure rapidly, although they continue having many questions about the system.
• Identifying faculties active in research will be quicker from now.
• All research information should be managed within Pure.
• More commitment and collaboration is needed (IT, Schools, VRRD, VREF, VRA, HR, I.I.R.R. and Library).
• Populating with ORCiD, Researcher ID, Google Scholar.
• Connecting our researchers with Pure community.
• AMM (2019): Internal funding contest and project management
• Funding discovery included?
| 48
Improvements list
• Importation wizard filters or folders (pending, error, etc).
• Importation of candidates as “Entry in progress” (by deafult).
• Indexation date available (reportable).
• WoS imported no fingerprint (even after Scopus merge).
• Email notifying validation for Personal Users (own research outputs). Currently it Works
only for “Entry in progress”.
• Easier and more effective ways to edit email and messages options, depending on the
Workflow status.
• Automatic update of corrected information in Scopus (document type, year, publish
state, etc).
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www.elsevier.com/research-intelligence
Thank you!
Questions?
http://investigacion.unab.cl
http://researchers.unab.cl
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+15 millions people
| 52
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Extracted from SciVal: 16th October 2018 . Period 2013-2017
| 54
Source: www.cnachile.cl
| 55
Extracted from SciVal: 16th October 2018
| 56
Source: Webofscience.com
| 57
Extracted from SciVal: 16th October 2018 . Period 2013-2017
| 58
Topics: Chile vs UNAB
Extracted from SciVal: 16th October 2018 . Period 2013-2017
17,882 topics & 1,497 topics
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