Cybertesis Style Page Application for Producing Digital Theses in Two

12th International Symposium on ElectronicTheses and Dissertations

Libio HuarotoLibio Huaroto Liliana Elespuru Liliana Elespuru lhuaroto@unmsm.edu.pelhuaroto@unmsm.edu.pe lelespur@upc.edu.pelelespur@upc.edu.pePedro Zulen Central Library – UNMSMPedro Zulen Central Library – UNMSM UPC Library SystemUPC Library System

Pittsburgh, Pennsylvania, USAPittsburgh, Pennsylvania, USAJunio, 2009Junio, 2009

Cybertesis Style Page Application for Producing Digital Theses in Two

Peruvian Universities

Background

1999 Initial steps in San Marcos University (UNMSM)

2002 Digitization process starts (UNMSM)

2003 (Nov.) Agreement signed with Universidad de Chile, Lyon University and UNESCO for using Cybertesis methodology

2004 (Jun.) Cybertesis launching in Peru

2005-2008: Spread of Cybertesis movement in Peru (Universidad Peruana de Ciencias Aplicadas UPC)

2008-2009: Students use atemplate for digital theses in twoUniversities (UNMSM and UPC)

Universidad Nacional Mayor de San Marcos (UNMSM)Central Library

Universidad Peruana deCiencias Aplicadas (UPC)Library System

Universidad Nacional Mayor de San Marcos (UNMSM)

- Founded 1551

Undergraduate studies- 20 Faculties-Sciences, engineering, medicine, humanities, law & political science, - 30,000 students

Graduate studies- 59 Programs (doctoral & master degrees)- 4,000 students

Libraries51 libraries (UNMSM faculties & research institutes)

Number of Theses (annually)Undergraduate: 650Graduate: 250

Universidad Peruana de Ciencias Aplicadas (UPC)

-Founded 1994

Undergraduate studies10 Faculties- Hospitality and Tourism Management, Architecture, Contemporary arts, Health Sciences, Humanities, Communications, Law, Economic Sciences, Engineering and Business and Administration- 20,000 students

Graduate studies- 11 Programs (doctoral & master degrees)- 2,000 students

Libraries- 04 libraries

Number of ThesesUndergraduate: 580Graduate: 242

http://www.cybertesis.edu.pe http://upc.cybertesis.edu.pe

Universidad Nacional Mayor de San Marcos

(UNMSM)

Universidad Peruana de Ciencias Aplicadas

(UPC)

Workflow of theses added to the collection

Files receivedWord / PDF

Cataloging Unit

Marking up Cybertesis template

Files receivedWord format

Cataloging and digital publication

Marking up Cybertesis template

by students

Cybertesis templates

Features

• Helps to structure a document.

• Identifies its contents for the next process of conversion and storing in digital format : XML, PDF, HTML.

• It was developed to be used in programs like MSWord y OpenOffice.

•Compatible with operating systems Windows 98, Windows NT, Windows XP, Windows Vista and Linux.

• Its name is Uchile.dot

Advantages

University• Standardizes the style of the theses • Ensures the preservation of theses in digital format

Library• Shortens the time for digital publication• Makes it easier to convert to various formats: PDF, HTML and XML• Fewer people are required for digital processing and publication

Students• Helps students identify the components of the theses• Less time is needed for producing the thesis• One format for all theses

Impact

Changes at university statements and rules (UPC)

• Research methodology courses:

• Unified format for working papers or courses assignments at the University .

• Unified format for bibliography.

Mandatory template usage for theses writing (UPC y UNMSM)

Cybertesis templates

Divided in three sections:

Preliminary Sections• Title page• Preliminary pages

Body• Body of the thesis• Text• Pagination• Citations• Ilustrations

Final Sections• Bibliography and Appendix

Style Page Instalation

1

2

C:\Archivos de programa\microsoft office\templates (Microsoft Office 2000 version)

Instalation of the menu bar with options for writing and formatting the thesis

It is an automated process for selecting tools, templates and complements.

3

Normal view

Controlling and viewing the style during the marking up process

4 5

On the left side a style control area is displayed

Now it is ready to be marked up

6

Normal view

CYBERTESIS TEMPLATE – APPLYING PROCESS

1. Applying the Cybertesis style page to the document (Uchile.dot)

2. Metadata creation (Using XLM SPY software)

3. Applying the Cybertesis convertion chain to the theses (converting PDF, HTML y XML files)

Cybertesis Convertion Process

¿How to manage training to 33,000 students and 4,000 professors to use the style page in UNMSM?

How to manage training to 22,000 students and 1,550 professors to use the style page in UPC?

TRAINING WORKSHOPSUNMSM CASE

“Pedro Zulen” Central Library

Research Council (CSI)

Module 1: Why and how to write a theses: The benefits of doing research

Module 2: How to use the Cybertesis style page

Module 3: How to use full text science databases

Modulo 4: How to use citation management software

March - April 2009 No.

Faculty of Dentistry 50

Faculty of Veterinaty Medicine 60

Faculty of Biological Sciences 35

Faculty of Mathematics 46

TOTAL 191

October – December 2008 No.

Faculty of Dentistry 30

Faculty of Psychology 25

TOTAL 55

Total: 476 USERS

TRAINING WORKSHOPS:USERS TRAINED

May - July 2009 No.

Faculty of Administration 40

Faculty of Accountancy 35

Faculty of Industrial Engineering 30

Faculty of Physics 25

Faculty of Social Sciences 50

Faculty of Letters and Humanities 50

TOTAL 230

Central LibraryUPC

TRAINING WORKSHOPS:UPC CASE

Coordination with theses advisors

Coordination with class instructors

Workshops are heldonce or twice a month

TRAINING WORKSHOPSUPC CASE

Central LibraryUPC

Information Technologyon Education (TICE)

Workshop 1 :How to use the Cybertesis style page

Workshop 2: General retrieval information

Workshop 3 : Retrieve information on digital publication (book and serial)

Workshop 4 : How to use citation management software (RefWorks)

Workshop 5 : Copyright

Workshop 6 : Rules for writing books

TRAINING WORKSHOPS:UPC CASE

2008 2009 # CapacitadosEnero 5 1Marzo 7 1Abril 16 1Mayo 22 2Junio 58 5Setiembre 14 2Octubre 25 2Noviembre 8 1Total 127 28 15

CYBERTESISUSUARIOS CAPACITADOS

Career that receivedtraining at UPC:- Industrial Engineering-Computing -Law- Civil Engineering

Nro Capacitaciones

17

Total: 155 attendees

Next steps

• To verify the processes of applying Cybertesis template before the theses are sent to the library.

• Training more librarians to participate at the workshops of the Cybertesis template.

• To incorporate professors in the handling of the Cybertesis template to work as instructors.

• Spread the application of Cybertesis template in the peruvians universities libraries.

Lessons learned

Team work between public and private university libraries.

Listen to user suggestions: template download from the Cybertesis Web page.

Visibility of graduate students: contact with companies and institution around the world for hiring them.

Thank Thank youyou

Libio HuarotoLibio Huarotolhuaroto@unmsm.edu.pelhuaroto@unmsm.edu.pe

Liliana ElespuruLiliana Elespurulelespur@upc.edu.pelelespur@upc.edu.pe