2016-2018 Proposed Business Plan and Budget Budget/Deliberati… · 2016-2018 Proposed Business Plan and Budget Public Services Budget Committee Presentation December 2015 . Budget
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Budget 2016: Moving the City Forward PS-1
2016-2018 Proposed
Business Plan and Budget
Public Services
Budget Committee Presentation
December 2015
Budget 2016: Moving the City Forward PS-2
Table of Contents
Departmental Business Plan
Follow up from Preliminary Budget Review
Operating Budget
• Department Overview
• Staffing
• Divisional Breakdowns
Capital Budget
Budget 2016: Moving the City Forward PS-3
Organizational Structure
Department Overview: The Public Services Department plans,
operates and manages all services
provided directly to the public and the
community at large.
Key service areas include: Business Services Office
Facility Services
Fire and Emergency Services
Recreation and Culture
Service Brampton
Transit Chief Public
Services Officer
Julian Patteson
Coord
Office of the CPSO
M. Wellings
Director
Serv Brampton
R. Tsingos
Exec Director
Facilities Servs
A. Meneses
Director
Rec & Culture
D. Rosa
Exec Director
Transit
S. Connor
Director
Business Servs
B. Rutherford
Fire Chief
M. Clark
32 full-time
6 contract
268 full-time
18 contract
38 full-time
2 contract
123 full-time
18 contract
957 full-time
37 contract
479 full-time
2 contract
2 full-time
Budget 2016: Moving the City Forward PS-4
Departmental Business Plan
Departmental Goals
• Support responsible and sustainable growth management initiatives
• Demonstrate leadership in environmental stewardship
• Enhance quality of life for residents and businesses
• Engage stakeholders, volunteers and service partners
Strategic Plan Links
• Good Government, Move & Connect, Smart Growth, Strong Communities
Key Business Outcomes
• Effective and efficient delivery of public-facing services
• Delivery of quality services and facilities on time and on budget
Budget 2016: Moving the City Forward PS-5
Departmental Business Plan
Current and Future Situation
• Commitment to understanding our customers better in order to fulfill
service expectations
• Customer Service Strategy
• Passenger Charter
• Respond to growth of the city and pressures for more services and
facilities
• Increasing transit services
• Adding new facilities
Budget 2016: Moving the City Forward PS-6
Departmental Business Plan
Current and Future Situation (continued)
• Adequate and sustainable funding to address infrastructure deficit
• Reduce the infrastructure backlog and maintain assets in state-
of-good-repair
• Safety and quality of life in our community
• Increasing research in emergency and fire management
Budget 2016: Moving the City Forward PS-7
Departmental Business Plan
Strategic / Operational Initiatives: 2016
• Deliver Canada 55+ Games
• Design and construct major new capital facilities
• Maintain state-of-good repair of the Public Services Asset Inventory
• Lead and deliver Customer Service Strategy initiatives
• Meet expanding transit demands through delivery of Züm and
conventional transit services
• Commence Queen Street Transit Master Plan
Budget 2016: Moving the City Forward PS-8
Departmental Business Plan
Strategic / Operational Initiatives: 2017 - 2018
• Implement priorities from Corporate Asset Management Plan
• Increase programming for various Recreation and Culture areas (i.e.
Garden Square)
• Advance Airport Road Master Plan and higher order transit plan
Budget 2016: Moving the City Forward PS-9
Follow Up From Preliminary Budget Review
Response to Information Requests
• Transit ridership – how Brampton compares to other municipalities
Budget 2016: Moving the City Forward PS-10
Efficiencies and Cost Savings measures to be realized in 2016
• Facility retrofit projects – energy cost reductions
• Consolidated facility operations and maintenance – assembled workforce
efficiencies; geographical management of facilities
• Continued analysis and business cases conducted for in-house versus hiring
consultants
• Continued opportunities to “bundle” similar capital projects for additional cost
efficiencies
• Aligned operating hours for various components and facilities with usage
patterns versus individual expectations.
• Cross training of staff to be efficient in more than one area has yielded savings
in training, uniforms, recruitment.
• Improving Customer Service and systems to allow for easier access to
programs, i.e. registering on-line and managing accounts at the front line
Follow Up From Preliminary Budget Review
Budget 2016: Moving the City Forward PS-11
Public Services
2016-2018 Budget Overview
Budget 2016: Moving the City Forward PS-12
($000s)2015
BUDGET
2015
ACTUALS*
2016
BUDGET
2016 vs 2015
BUDGET
%
CHANGE
BREAKDOWN BY CATEGORY
Labour Expenditures $210,129 $205,533 $220,292 $10,163 4.8%
Other Expenditures 63,337 60,469 68,559 5,222 8.2%
Total Expenditures 273,466 266,002 288,851 15,385 5.6%
Gross Revenues (98,659) (94,233) (104,635) (5,976) 6.1%
Net Expenditures $174,807 $171,769 $184,217 $9,409 5.4%
2016-2018 Operating Budget
* Forecast year-end actuals based on June 30, 2015 actual results
Department: Public Services
2016 2017 2018
Operating Adjustments $1,853 $541 $600
New Facilities & Services 5,378 4,237 1,789
Transit 3,387 2,408 2,005
Support Staff 89 315 1,739
Negotiated Wages 828 700 900
Revenue Increases (2,125) (1,840) (2,360)
COMBINED OPERATING BUDGET VARIANCE $9,409 $6,360 $4,674
CATEGORYBUDGET VARIANCES ($000s)
Budget 2016: Moving the City Forward PS-13
2016-2018 Operating Budget
Additional details provided in budget binder:
Appendix 1 - “Staff Request Descriptions”
DIVISIONS 2015STAFF
ADDS*2016
STAFF
ADDS2017
STAFF
ADDS2018
Business Services 32 2 34 0 34 2 36
Facility Services 123 12 135 3 138 9 147
Fire & Emergency Services 479 6 485 20 505 22 527
Office of the Chief Public Services Officer 2 0 2 0 2 0 2
Recreation & Culture 268 10 278 5 283 6 289
Service Brampton 38 1 39 1 40 1 41
Transit 957 52 1,009 36 1,045 29 1,074
DEPARTMENTAL TOTAL 1,899 83 1,982 65 2,047 69 2,116
*Includes F/T and conversions to F/T
COMPLEMENT
Budget 2016: Moving the City Forward PS-14
2016-2018 Operating Budget
($000s)2015
BUDGET
2015
ACTUALS*
2016
BUDGET
2016 vs 2015
BUDGET
%
CHANGE
BREAKDOWN BY CATEGORY
Labour Expenditures $56,296 $56,296 $57,267 $970 1.7%
Other Expenditures 3,134 3,043 3,440 306 9.8%
Total Expenditures 59,430 59,339 60,707 1,277 2.1%
Gross Revenues (300) (295) (379) (79) 26.3%
Net Expenditures $59,130 $59,044 $60,328 $1,198 2.0%
2016 2017 2018
Operating Adjustments $91 $25 $25
New Facilities & Services 779 1,789 1,789
Support Staff - - 169
Negotiated Wages 347 200 250
Revenue Increases (19) - -
COMBINED OPERATING BUDGET VARIANCE $1,198 $2,014 $2,233
CATEGORYBUDGET VARIANCES ($000s)
Division: Fire and Emergency Services
* Forecast year-end actuals based on June 30, 2015 actual results
Budget 2016: Moving the City Forward PS-15
2016-2018 Operating Budget
Division: Transit
($000s)2015
BUDGET
2015
ACTUALS*
2016
BUDGET
2016 vs 2015
BUDGET
%
CHANGE
BREAKDOWN BY CATEGORY
Labour Expenditures $93,638 $91,382 $98,462 $4,824 5.2%
Other Expenditures 28,538 28,215 30,309 1,771 6.2%
Total Expenditures 122,177 119,596 128,771 6,594 5.4%
Gross Revenues (67,564) (62,914) (70,761) (3,197) 4.7%
Net Expenditures $54,613 $56,682 $58,010 $3,397 6.2%
2016 2017 2018
Operating Adjustments $821 $175 $200
New Facilities & Services 703 - -
Transit 3,387 2,408 2,005
Support Staff 89 - -
Negotiated Wages (111) 75 100
Revenue Increases (1,492) (1,690) (2,160)
COMBINED OPERATING BUDGET VARIANCE $3,397 $968 $145
BUDGET VARIANCES ($000s)CATEGORY
* Forecast year-end actuals based on June 30, 2015 actual results
Budget 2016: Moving the City Forward PS-16
2016-2018 Operating Budget
Division: Recreation & Culture
($000s)2015
BUDGET
2015
ACTUALS*
2016
BUDGET
2016 vs 2015
BUDGET
%
CHANGE
BREAKDOWN BY CATEGORY
Labour Expenditures $41,833 $40,523 $45,752 $3,919 9.4%
Other Expenditures 18,295 17,644 20,612 2,318 12.7%
Total Expenditures 60,128 58,167 66,364 6,236 10.4%
Gross Revenues (28,630) (28,912) (31,149) (2,519) 8.8%
Net Expenditures $31,498 $29,255 $35,216 $3,718 11.8%
2016 2017 2018
Operating Adjustments $206 $150 $200
New Facilities & Services 3,608 1,623 -
Support Staff - 84 538
Negotiated Wages 337 275 325
Revenue Increases (433) (150) (200)
COMBINED OPERATING BUDGET VARIANCE $3,718 $1,982 $863
CATEGORYBUDGET VARIANCES ($000s)
* Forecast year-end actuals based on June 30, 2015 actual results
Budget 2016: Moving the City Forward PS-17
2016-2018 Operating Budget
Division: Service Brampton
($000s)2015
BUDGET
2015
ACTUALS*
2016
BUDGET
2016 vs 2015
BUDGET
%
CHANGE
BREAKDOWN BY CATEGORY
Labour Expenditures $3,901 $3,710 $4,082 $181 4.6%
Other Expenditures 332 124 237 (95) -28.6%
Total Expenditures 4,233 3,834 4,319 86 2.0%
Gross Revenues (58) (58) (58) 0 0.0%
Net Expenditures $4,175 $3,776 $4,261 $86 2.1%
2016 2017 2018
Operating Adjustments - $25 $25
New Facilities & Services 25 - -
Support Staff - 100 100
Negotiated Wages 61 35 50
COMBINED OPERATING BUDGET VARIANCE $86 $160 $175
CATEGORYBUDGET VARIANCES ($000s)
* Forecast year-end actuals based on June 30, 2015 actual results
Budget 2016: Moving the City Forward PS-18
2016-2018 Operating Budget
Division: Facility Services
($000s)2015
BUDGET
2015
ACTUALS*
2016
BUDGET
2016 vs 2015
BUDGET
%
CHANGE
BREAKDOWN BY CATEGORY
Labour Expenditures $10,158 $9,684 $10,396 $238 2.3%
Other Expenditures 11,928 10,675 12,850 922 7.7%
Total Expenditures 22,086 20,359 23,245 1,159 5.2%
Gross Revenues (1,962) (1,830) (2,109) (146) 7.5%
Net Expenditures $20,123 $18,529 $21,137 $1,013 5.0%
2016 2017 2018
Operating Adjustments $734 $166 $150
New Facilities & Services 264 825 -
Support Staff - 131 737
Negotiated Wages 162 100 150
Revenue Increases (146) - -
COMBINED OPERATING BUDGET VARIANCE $1,013 $1,222 $1,037
CATEGORYBUDGET VARIANCES ($000s)
* Forecast year-end actuals based on June 30, 2015 actual results
Budget 2016: Moving the City Forward PS-19
2016-2018 Operating Budget
Division: Business Services
($000s)2015
BUDGET
2015
ACTUALS*
2016
BUDGET
2016 vs 2015
BUDGET
%
CHANGE
BREAKDOWN BY CATEGORY
Labour Expenditures $4,303 $3,937 $4,334 $31 0.7%
Other Expenditures 1,110 769 1,111 1 0.1%
Total Expenditures 5,413 4,706 5,445 32 0.6%
Gross Revenues (145) (223) (180) (35) 24.2%
Net Expenditures $5,268 $4,482 $5,265 ($3) -0.1%
2016 2017 2018
Operating Adjustments $1 $0 $0
Support Staff - - 196
Negotiated Wages 31 15 25
Revenue Increases (35) - -
COMBINED OPERATING BUDGET VARIANCE ($3) $15 $221
CATEGORYBUDGET VARIANCES ($000s)
* Forecast year-end actuals based on June 30, 2015 actual results
Budget 2016: Moving the City Forward PS-20
2016-2018 Capital Budget
Capital budget details provided in budget binder:
Appendix 2 - “Capital Funding Source Summary”
Appendix 3 - “Capital Budget Project Descriptions”
DIVISION ($000s) 2016 2017 2018 TOTAL
Business Services 300$ 100$ 100$ 500$
Facility Services 25,357 33,863 39,033 98,253
Fire & Emergency Services 3,329 5,400 6,345 15,074
New Development 5,000 2,000 - 7,000
Recreation & Culture 2,067 2,099 1,509 5,675
Service Brampton 60 450 300 810
Transit 16,978 21,982 18,283 57,243
Departmental Total 53,091$ 65,894$ 65,570$ 184,555$
Budget 2016: Moving the City Forward PS-21
2016-2018 Capital Budget
2016 20172018 &
Beyond
Grand
Total
Tax Bill
($)
Property
Tax %
Corporate Security Systems $20 $20
Growth Vehicles 5 31 36
Bus Purchases 1,107 1,107
Facilities Repair & Replacement 10 10
Dispatch Equipment 74 74
Fire Campus Design 317 317
$5 $1,137 $422 $1,564 $8 0.40%
* Based on 2016 Average Residential Home Assessment of $398,000
Operating Impact of 2016 Capital Budget
Average Household
Impact *Operating Impact ($000s)
Project Description
Budget 2016: Moving the City Forward PS-22
2016-2018 Capital Budget
2017 20182019 &
Beyond
Grand
Total
Tax Bill
($)
Property
Tax %
Energy Programs $15 $15
Corporate Security Systems 20 20
Growth Vehicles 1,756 1,112 2,868
Bus Purchases 1,107 1,032 2,139
Facilities Repair & Replacement 1,146 1,146
Vehicle Maintenance System Pilot 105 105
Dispatch Equipment 74 74
Vehicle Replacement 335 335
Bus Refurbishments 289 289
Existing Facility Refurbishment 170 170
$105 $2,898 $4,158 $7,161 $34 1.70%
* Based on 2016 Average Residential Home Assessment of $398,000
Average Household
Impact *
Operating Impact of 2017 Capital Budget
Project Description
Operating Impact ($000s)
Budget 2016: Moving the City Forward PS-23
2016-2018 Capital Budget
2018 20192020 &
Beyond
Grand
Total
Tax Bill
($)
Property
Tax %
Growth Vehicles $40 $88 $128
Bus Purchases 1,398 1,032 2,430
Facilities Repair & Replacement 1,068 1,068
Dispatch Equipment 557 557
Vehicle Replacement 286 286
$1,438 $3,031 $4,469 $21 0.99%
* Based on 2016 Average Residential Home Assessment of $398,000
Average Household
Impact *
Operating Impact of 2018 Capital Budget
Project Description
Operating Impact ($000s)
Budget 2016: Moving the City Forward PS-24
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