What is a Fleet Management?
It is the backbone of the transportation of any company and a combination of managing all operations associated with vehicles such as:
Purchasing Vehicles Maintenance Vehicle Utilization Information Technology Fuel Management Human Resources Health & Safety Management Rules and Regulations.
Human Resources (HR)
The company will need to employ a number of employees that each has different job.
Fleet Manager Drivers Mechanics Other employees (garbage collectors, health & safety officer)
The Fleet Manager Skills
Interpersonal skills. Excellent verbal communication
skills. Good written communication skills. Well-known with the information
technology. Familiar with some financial aspects. Good knowledge about vehicles
technology. Good managerial skills. Self-confidence and negotiating
skills. Good attitude and respects workers. Aware of the environmental issues.
The Drivers Skills
A valid heavy driving license and special license to drive the cleaning vehicle.
At least 25 years old and not > 50 years and in a good health condition.
Experience in driving for at least 5 years and a clean driving record.
The sense of responsibility to do the work perfectly. The Capability to deal fast in difficult situations. Strong ethic to deal with people or any situations such as traffic
congestion. Knowledgeable about the traffic laws. Knowledgeable about the country he/she is going to work in or able to read maps. Ability to work at night and early mornings. Familiar with the vehicle parts and deal with the vehicle smoothly.
The Mechanics Skills
Graduated either from a technical high school or as a mechanic from university.
Good knowledge in math and physics. Able to solve problems. Creative and have good
communication skill. Familiar with the information
technology and integrated skills. Able to solve any problem related to
vehicles by being prepared. Know all the vehicles components and
able to work with them. Capability to teach others what he/she
knows.
Garbage Collectors Skills
Not been in prison for criminal issues or has criminal records.
Good communication skills
Health and Safety Officer Skills
Having a bachelor’s degree in environmental health or any related programs.
Good communication skills. Ability to solve problems. Able to make reports, plans and
manage the budget for health and safety equipment.
Basic computer skills. Have Good knowledge about the
safety in the workplace. Endurance to handle emergency
situations and could carry health equipments.
Wages (Salaries):
The organization's Expenditures on its Employees' Salaries and Wages
Cowley
Waste
Company
's
Costs on
Salaries
and
wages
Type of
employees
Numbers
of each
employee
The total
number of
employees
The expenses for each
employee
The total
cost for
each type
of
employee
The total
cost
Fleet
Manger
One
350
workers
BD 1000BD 1000
BD 2,000
Drivers 116 Bahraini
BD 300
(61#)
Foreigner
BD 150
(55#)
BD 50
With bonus BD 32,350
Mechanic
s
22 BD 400
(11#)
BD 250
(11#)
BD 35BD 7,920
Garbage
Collectors
210 BD 100
(105#)
BD 70
(105#)
BH 15
With bonusBD 21,000
Health
and
Safety
Officer
One
BD 600
BD 600
BD 1,200
The Total Cost BD 64,470
Training
OrientationProvides knowledge and transfer experience to the new employees.
Ongoing assessment Monitor the drivers and employees and be sure of the way they are doing their job.
Rules and regulations are laws that are put by the international associations and governments.
Rules & Regulations
Rules for having a commercial register:
Your age is not under 18 You must have High School Diploma You must have in the Bank either 10000 BD
or more
Commercial Register
Note: You have to pay 20BD for the Commercial Register.
Required documents:
Company registration application form. Copy of the CPR for whom requesting or
copy of the passport for the foreign people. Two copies for ownership document for the
building or the rent contract. Copy of electricity account number for the
building.
Some of the Municipal rules:
The volume of the building must be suitable for the activity and the location must be in a proper area.
License For Workplace
Provide waste container suites with the volume of the garbage in the building.
It must be enough space for parking for two cars or vehicles.
It must have emergency exits.
The Required documents:
Document with the number of workers showing their experience handling hazardous waste.
License For Collecting Hazardous Waste
Provide prevention measures to prevent the leakage of dangerous waste while collecting and moving it.
Any other documents municipality needs.
Note: This license expired each year.
Rules for collecting hazardous waste: Not to carry hazardous waste without transfer form.
Transfer Company is not allowed to save hazardous waste.
Not to move dangerous waste to unlicensed dispose site.
Put hazardous signage on the vehicles. Not to collect hazardous waste in peak hours. Purge the vehicle in case of leakage. Not to mix types of hazardous waste in one
container.
You must have a private license. You must have 5 years' experience
of the private license. The minimum age is 25. You must have training (22 hours). You have to pass driving test.
Requirements needed to have heavy license and special use license:
Note: Both Genders (male-female) can have a heavy license.
• The minimum age for this license is 18.• The processes to gain this type of
license:
1. Fill in the driving license permit form.2. Attached 2 personal picture and copy of the
passport and the Identity card with the form.3. Pass the vision test.4. Pay 34.500 BD.5. Attend lecture for driving in the date given. 6. Train the driving for 22 hours.7. Pay 10 BD for the driving test.8. Pass driving tests.
Private license:
CWC’s Budget.Images of maintenance.Internal OR External Workshop? The Tires.How to manage the fuel.
The key points that would be discussed
The Company’s Budget The Requirements
• Vehicles
• Salaries
• IT
• Equipment+ new Tools
• Training courses
• A land with establishing offices, workshop and yard.
Total Cost: 5,204,060
The Budget of Maintenance
The Maintenance’s Budget
• Equipment and new tools + maintenance
• Training courses
• A land and establishing
• The mechanics
• Inventory
Total Cost: 427,590
• conduct a preventative maintenance for the vehicles.
• Arrange a meeting between the fleet manager, the mechanics and the drivers:
Discuss the roadworthiness of vehicles. Identify the reason of the problem. Make a decision on purchasing a new vehicle. Ensure that drivers know the procedures when vehicles break down.
Workshop External Workshop In House Workshop
• Specialized mechanics• Less costs than having
an in house workshop
• More control of time• Availability• profit center • Saving the firm’s expenses
• Less control of time.• Possibilities of being
cheated by external workshops.
• A big part of the CWC’s budget would be spent on maintenance.
• Building a workshop is• Well- trained mechanics
are• Providing equipment is• Maintaining the tools are
Tyres• Each vehicle has a tyre number that depends on
the vehicle’s weight.
Type of tyres Type of Vehicles
11.00_20
• Nissan 6x4 dump truck/ tipper
• Nissan UD Septic Tank Truck DND1241CWB
• DND-CWB UD40T Dongfeng Nissan Diesel Dump Truck
4.2L • TOYOTA COASTER 4.2L DSL 30 STR
12-16.5 • Case SR200 Skid Steer Loader
7.00-16LT • Nissan JDF5080ZYSZN garbage compactor truck
Ensure that drivers and the firm check the following:
Pictures of Possible Errors
Tyres’ Conditions
The inflation of
tyres.
The visibility of tyres'
treads.
The volumetric
consistency between
the vehicle and its
tyres.
Agency Card Fuel Tank
• The length of the distance.
• Expensive insurance• Expensive safety and
security• Expensive raw
materials of the fuel tank
• More practical for the drivers when they have no cash.
• Identify the accurate amount of money spent on the vehicles’ fuel from the records.
• It is near.
The Required procedures in accidents
CWC Company drivers must stop immediately when he involve in an accident.
He could leave accident location if…
While he must go to the nearest police center if ….
While he must call both the nearest hospital + police if …
if PossibleThe drivers must start giving the
important information to the other driver who involve in the accident.
The Required procedures in accidents
The driver should start collecting the important information from the accident witnesses.
The Driver is responsible for:
Contacting with garage to fix the vehicle after accident.
Telling CWC Company about the accident.
Truck safety.
The Required procedures in accidents
Health and Safety• CWC company could provide health and safety by:
Internal Health and Safety Office.
Contracting with external health and safety company.
Health and Safety Office functions
One of the most important functions is:
Providing advices and instructions regarding
Health and SafetySpeed Limit Tools and equipment
Speed Limit
Health and SafetyEmployees Health Case First Aid
Health and SafetyQuick Service for CWC Vehicles CWC Internal Road Lines
Health and SafetySpeed of Unloading Wastes Seat Belt
Health and SafetyPlace of truck workers standing Drivers behaviors at fuel
stations
Health and SafetyThe Fire Extinguishers
Insurance
It is a promise to return and pay for any unexpected loss happen in the future with a periodic payment.
the insurance is going to
be expensive as it is a commercial insurance.