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User Meeting
May 2, 2011 • WFAS Conference • Davenport Hotel • Spokane WA
• Introductions
• Overview
• What’s New
• What’s Coming
• My Fire Rules
• Thanks for Attending!
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OverviewGanser Consulting LLC
www.ganserconsulting.com509.952.6193
BARS AccountingMain Module
BudgetPlannerMyRequestsPurchaseRequestsBudgetRequestsPayRequestseTimecards
PurchaseOrderBook
Transfer approvedpurchase requests
FirePayrollAll Pay Package
Volunteer Pay Package Custom Modules
BudgetViewerVendorViewer(included with Main
Module)
View POs
Select POs
Transferapprovedtim
ecards View budget
& transactions
Create next yea r's budget
Review budget requests for next year's budget
View vendor
info & history
HoursViewer(included with All Pay
Package)
View hours
by person ReceiptBook
CashViewer IssueWarrants BARSReporter
Transferdeposits
View & analyze
monthly cash flo w
Create, issue &redeem
warrant s
Create stateauditor report
Transfer payroll entries
FireCharts
Chart payroll
Chart funds
Designed for WashingtonState Fire Districts...Produce voucher or claim formsbased on your county requirements
Manage your budgets and cash flow
Process payroll for career, admin,commissioners and/or volunteers
Comply with Washington StateBARS Category 2 requirements
Web downloads for updates
Create the state auditor report incompliance with SAO requirements
Data conversion services available
Initial installation, configuration &training included
BARS AccountingMain ModuleFunds, accounts, budgets & vendorsVoucher, cash receipt, cost recovery& other transactionsBudget details or special tracking byvehicles, stations, grants, etcCounty voucher or claim forms/filesBalance to county reportsVendor historySummary/detail reports & 1099s
BARS ReporterCreate the state auditor report
BudgetViewerView current budget & transactionsAdd POs for encumbered view
BudgetPlannerCreate next year's budget
CashViewerView/analyze monthly cash flow
PurchaseOrderBookCreate & maintain POs
ReceiptBookRecord receipts, process deposits& produce invoices
IssueWarrantsCreate, issue & redeem warrants Create charts and/or export to Excel
PurchaseRequests
BudgetRequestsSubmit requests for next year's budget
Up to 3 levels of approvalsOver budget alertsGenerate & print POs
IRS, LEOFF & PERS built-inMaintain personnel info & codesEnter hours and/or points
All Pay PackageGross pay & employee deductionsEmployer contributionsBARS entriesEmployee accrualsDirect deposits
Volunteer Pay PackageGross pay & employee deductionsEmployer contributionsBARS entries
Reports for personnel, DRS, 941s,W2s & many more
Integrated Financial System for WA Fire Districts
Ganser Consulting LLC Copyright © 2003 - 2011
View vendor info & historyHoursViewer
Prepare POs, receipts, deposits,invoices & warrants
FirePayroll
MyRequests
FireCharts
VendorViewer
Ganser Consulting LLC Copyright © 2003 - 2011
Ganser Consulting LLCwww.ganserconsulting.com
509.952.6193
PayRequestsView pay info
Import from eTimecards or othertimekeeping/scheduling systems
eTimecardsPrepare, approve & transfer timecards
Submit purchase requestsReview budget requests
View pay info
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• Customer base surpassed the “60” mark
• Minor updates including changes to Other Transactions, addition of County field, updates to IRS & DRS rates, etc
• Major update to BARSReporter• Reserved & unreserved beginning balances*• Reserved & unreserved ending balances*• Debt IDs*• Compensated Absences*• Monthly financial report option
* SAO retroactive requirements for 2010
What’s New in 2011
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What’s Coming in 2011
• PayRequests (new)• Online retrieval of pay stubs• Online retrieval of accrual balances (i.e. sick bank,
vacation bank, etc)• eTimecards (new)
• Online entry by personnel• Automatic routing for approval and submission to
FirePayroll• Integrated with PayRequests to provide “up to the
minute” accrual balances• BARSReporter (2011 SAO update)
• Restrictions on use of Special Revenue Fund classification
• Roll-ups (consolidations) for multiple General Expense Funds
• Integration with SAO’s “next generation” online submission
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Add-on Solutions for ZOLL/Sunpro FireRMS• Validation
• Data Quality for Incidents, Patients, Occupancies & Training
• Better data means better analysis
• Metrics (pivot tables in a box)• Data Analysis for Incidents, Patients, Occupancies,
Hydrants, Training & Personnel• Better analysis means better decisions
• Billing• Inspection & permit info automatically extracted to our
Billing Toolkit for invoicing• Reimbursements from MVAs & hazmat incidents
automatically extracted and forwarded to EF Recovery for billing
• www.myfirerules.com for more info
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Thanks for Attending!
• Hope to see you all next Fall
• Contact Info• Stewart Ganser, CPA• 509-952-6193• [email protected]