Traffic Accounts-Its Importance
Role of RailwaysTransportation Business- Service Sector
Different from other Service Sectors.
Dual Role Commercial- Profit motiveSocial Obligation
FeaturesIR single largest National Carrier.
Moves 18 mn. Pass. 2 mn. tonnes daily.
IR has 6,909 stations over a total route length of more than 63,327 kilometers.
Features
Provides Cheap and clean Transport.
Best Suited for Bulk Commodities.
Provides better economies of scale.
Pricing PolicyPrinciples of Charge
What Traffic Costs.
What Traffic Can Bear.
Pricing PolicyCommodities grouped into Classes.
Rate charged based onClass-T/L, W/L Rate.
Distance- Shortest Route, Telescopic Benefit.
Pricing PolicyLimitations
Seasonal Variations
Regional Variations.
Empty Flow in Return Direction.
Dynamic pricingDynamic pricing is basically a play of supply and demand factors and the influence of seasonal and regional skews in the economy.In the unorganized sectors, this is in vogue from olden days and successfully implemented in other organized sectors esp., in the air travel industry and road transport.
Dynamic pricingSeasonal Variation- BSS, Surcharge on Transportation Products, Incentive Schemes.
Regional Variation- Enhanced Loadability-CC+8, CC+6 routes
Empty Flow- Grant Incentive on pre-identified routes
Role of AccountsDual Role
Financial Advice Book Keeping
Expenditure Earnings
Con/Stores/Genl. Traffic Accounts
Traffic Accounts-Role
TAO
Budget
I.Audit Books I.Check Tfc.Fin.
Earnings BudgetExercise similar to Exp.Budget.
Pass. & Other Coaching- Commercial Br.
Goods- Operating Br.
Sundry- Accounts Br.
Principles Of Check Person to whom service rendered paid correctly. Person who received the amount remitted correctly.Apportionment of Earnings.
Role of Staff
Watch accountal.
Conduct Audit on Returns/Statements.
Section(s) under Coaching and Goods. Results of Check- AIC, E/Sheet.
Role of StaffKnowledge/Update of C.Circulars.
Prevent leakage of Revenue.
Limitation - volume of Transactions
Role of TIAFriend, Philosopher and Guide.
Periodic Inspection of Station(s).
Checks Initial Records at Station.
Accountal of EarningsTraffic Book- Part A,B,C and D.Apportionment- Goods &Coaching Ergs.
Share/Credit for Org/Term. /Cross Tfc.CAS-Centralized Apportionment SystemDone by RITES/NDLS. C.Rly. Co-ordinates
APPORTIONMENTGoods
Based on Tonnage and Dis.Carried.Terminal Cost- at each end-
other than coal- Rs.31 per Tonnee Coal- Loading Rly.-Rs.45 per Tonnee
Destination Rly.- Rs.31 per Tonnee Diversion Debits- Claim when Frt. >10Lakhs per Rake and more than 1 Cr.
APPORTIONMENTCoaching
Passenger- 5% for Org.Railway.balance distance leg wise.Parcel- Based on peak period(II period)BPT- Pre-fixed %
Traffic SuspenseBased on Commercial Accting Principle.
03 components-SOS, AOB, CIT.
Internal CheckRefunds-
Freight, Wh.Chgs/D.Chgs Rebate Bills
C.Claims- Pass.Accident, Ft.C.Cases
TRAFFIC FINANCEProposals are under
Coaching – Halts, TBAs,RTSA,GTBS etc;Other Coaching- SLRs, Parcel Van etc; Goods- Incentive Schemes etc;
Dynamic pricing
I/ scheme for inc tfc. In L.Season.
LTSIS
I/scheme for TEFD —Sidings & G. sheds
Incentive schemes for Frt. forwarders.
Traffic AccountsNew Concepts
Daily Billing E-PaymentMaintenance Charges RMC as Rev.Traffic
E-PaymentA web-enabled 24x7 facility Works through the State Bank of India secure payment gatewayFunctional FOIS Terminal essentialLinked through TMS (Terminal Management System) of FOIS, managed by CRIS
OPERATION OF E-PAYMENT
Railway and Party have account in the same Nationalised BankSiding clerk with access to TMS can instantly debit party’s account and credit Railway’s account to the extent of value of RROn getting confirmation, E-RR can be generated
SECURITY FEATURESTMS will ensure that E-RR is not exceededCommand for collection of freight shall contain complete RR details, Bank and LC detailsBank’s confirmation will be in encrypted form with all detailsTMS will display Confirmation Message to operatorE-RR shall contain Transaction ID, Time, Customer Code, LC No., Party’s and Railway’s Bank details etc.
REPORTS AND CHECKSBank shall generate a Daily List of TransactionsSystem (FOIS interface) shall generate each day e-Log- E-RR shall also be treated as Bank Challan
E-PAYMENT – AdvantagesHassles of payment by Demand Draft avoided
Commission chargesTransmission to loading pointRefund of rounded-off freight c/o to next
month
Better liquidityCNCC : Bank Guarantee equal to 15/7 days freightWOC : Cash Deposit equal to 20 days freightE-Payment : LC equal to 5 days freightA 24x7 facility: Instant information on Fund Balances
Savings in Man Power for all 3 parties to the Agreement
FREIGHT PAID THROUGH
CASH/DD/FCN
DEPOSITED IN LOCAL BANK THROUGH CR NOTE (BANK
CHALLAN)
DETAILS RECORDED IN CR NOTE
DEALT AS PER PROCEDURE IN VOGUE
SENT TO CASH OFFICE .
DEPOSIT IN BANK
DEPOSIETD IN LOCAL BANK THROUGH CR NOTE (BANK
CHALLAN)
SENT TO CASH OFFICE DEPOSIT
IN BANK
BANK CHALLAN IN TRIPLICATE AMOUNT CREDITED TO
RAILWAY ACCOUNT RBI/NGP THROUGH FOCAL POINT BANK
1. BANK COPY2. STATION COPY3. CASH OFFICE COPY(SENT ALONG
WITH CR NOTE)
AMOUNT ENTERED IN CASH BOOK SENT TO BOOKS SECTION ALONG WITH BANK
CHALLAN
BOOKS SECTIONAMOUNT TAKEN AS
DEBIT TO RIB SUSPENSE HEAD
CREDIT SCROLL SENT TO RAILWAY (BOOKS SECTION)
BY FOCAL POINT BANK ALONGWITH BANK CHALLAN 9SYSTEM GENERATED FOR E-
Payment)
BOOKS SECTION BANK CHALLAN RECEIVED
AMOUNT TAKEN AS CREDIT TO RIB SUSPENSE
HEAD.
E - PAYMENT
PROMPT SENT THROUGH
CRIS TO BANK SERVER
DEBIT CUSTOMER’S ACCOUNT
CREDIT POOLING ACCOUNT
AMOUNT TRANSFERRED TO RAILWAY DEPOSIT ACCOUNT
AT THE END OF THE DAY
AMOUNT CREDITED TO RAILWAY
ACCOUNT RBI/NGP THROUGH LOCAL
FOCAL POINT
RR GENERATION IN QUADRUPLICATE
CUSTOMER COPY (RR)
ACCOUNTS COPY
ACCOUNTS COPY (SENT TO
TAO)
CONFIRMATION REGARDING TRANSFER
STATION RECORD
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