2
PROGRAMME 1: ADMINISTRATION
SO: 4.1.1.2 To provide effective and efficient human resource planning and management services
Indicator title Months to fill a vacancy Short definition The number of months taken to fill a vacancy,
starting from the time when the post was advertised to the day the post was filled
Purpose To measure the number of days it takes to fill a vacancy
Source Post establishment and management plan for filling of vacancies
Method of calculation
Count number of days it takes from advertising a post to actual appointment of a candidate.
Data limitation No data limitation
Type efficiency Calculation type Cumulative
Reporting cycle Quarterly
New indicator No
Desired performance
To reduce the number of days to fill a vacancy to four months
Responsibility Sub Programme Manager: HRM&D
3
SO: 4.1.1.1 To improve efficiency by implementing the necessary information technology infrastructure and systems
Indicator title
ICT maturity level achieved
Short definition ICT governance maturity level achieved by implementing the necessary infrastructure and systems
Purpose To measures progress made in terms of ICT infrastructure implementation
Source Self-Assessments
Method of calculation based on the correction above the method of calculation should be refined
Data limitation Skilled assessors Type efficiency Calculation type Non-cumulative
Reporting cycle Annually New indicator No Desired performance Increased System maturity
Responsibility Sub Programme Manager: GITO
4
SO: 4.1.1.1 To improve efficiency by implementing the necessary information technology infrastructure and systems
Indicator title Network connectivity Short definition Increase network uptime and accessibility IT
network to job related functions
Purpose To monitor accessibility of IT network in DHET
Source Self-Assessment, User feedback Method of calculation Counting days in which IT network connectivity
was not available
Data limitation no data limitation
Type efficiency Calculation type Non-cumulative
Reporting cycle Bi-Annually New indicator No Desired performance
99.99% network uptime
Responsibility Sub Programme Manager: GITO
5
SO: 4.1.1.1 To improve efficiency by implementing the necessary information technology infrastructure and systems Indicator title Availability of IT services
Short definition Availability and accessibility of IT services to DHET staff
Purpose Will indicate if DHET is meeting the needs of staff in terms of IT services.
Source User Satisfaction reports Enterprise portal Statistics Network Uptime reports
Method of calculation number of calls logged and resolved
Data limitation No data limitations
Type Efficiency
Calculation type Non-cumulative
Reporting cycle Quarterly
New indicator No
Desired performance Increase accessibility of IT network for all DHET officials 24x7
Responsibility Sub Programme Manager: GITO
6
SO: 4.1.1.2 To provide effective and efficient human resource planning and management services
Indicator title
Vacancy rate
Short definition Percentage of vacant posts in the Department as a proportion of funded posts
Purpose To measure existing capacity of the department to deliver to measure the vacancy rate and the indicator well the tell if the Department has adequate capacity to deliver on its mandate
Source Post establishment Method of calculation
Number of posts that are unfilled as a percentage of funded posts in the establishment
Data limitation Posts that are temporarily or filled on contract must be counted as filled. Posts that are additional to the establishment may not be fully funded (to be removed).
Type efficiency Calculation type Cumulative Reporting cycle Quarterly New indicator No
Desired performance
Reduce vacancy rate to 5% vacancy rate
Responsibility Sub Programme Manager: HRM&D
7
SO: 4.1.1.2 To provide effective and efficient human resource planning and management services Indicator title Days to resolve a disciplinary case
Short definition Number of days taken to resolve a disciplinary case
Purpose To measure efficiency in managing disciplinary cases in the Department
Source Records of employees who have been charged for misconduct
Method of calculation
Actual number of employees charged for misconduct (it may be the number of days calculated from the day a case is reported and the day it is resolved.
Data limitation No data limitation
Type Efficiency
Calculation type Non Cumulative Reporting cycle Quarterly
New indicator No
Desired performance
Reducing the number of 90 days
Responsibility Sub Programme manager: HRM&D
8
SO: 4.1.1.2 To provide effective and efficient human resource planning and management services Indicator title Compliance with Human Resource
Strategic Framework Short definition Percentage compliance with the
Human Resources Strategic Planning Framework
Purpose To measure compliance with Human Resource Strategic Framework
Source Assessment and audits documents
Method of calculation
Availability of HR Plan
Data limitation Reliable assessment tools and objectivity of audits
Type Efficiency
Calculation type non cumulative Reporting cycle Annually Human Resource Strategic
Framework New indicator Yes
Desired performance
increased compliance with HRSF
Responsibility Sub Programme manager: HRM&D
9
SO: 4.1.1.2 To provide effective and efficient human resource planning and management services
Indicator title Compliance with performance management framework
Short definition Percentage compliance with performance management framework
Purpose To measure the level of compliance with PMDS and manage performance by rewarding good performance and addressing poor performance.
Source Performance appraisal reports
Method of calculation
Number of staff that submit performance agreements in time and quarterly, half-yearly and annual performance appraisals
Data limitation Non-submission of performance work plans.
Type Efficiency
Calculation type Non-cumulative
Reporting cycle Annually
New indicator Yes
Desired performance
100% compliance with HRMF
Responsibility Sub Programme Manager: HRM&D
10
SO: 4.1.1.3 Ensure adherence to policies and standards on logistical services Indicator title
Compliance to SCM and logistical policies and standard
Short definition Percentage compliance to SCM and logistical policies and standard
Purpose To monitor compliance and provide feedback to the extent to which legal prescripts are adhered and design ways to deal with expectations.
Source The LOGIS system and supporting documents filed in batches
Method of calculation
Each order is a unit of measurement and is assessed against the SCM policies and standards
Data limitation There are no data limitations for this indicator, but there are very high volumes especially if manual count is involved
Type efficiency
Calculation type Non-cumulative
Reporting cycle Annually
New indicator No
Desired performance
100 percent compliance
Responsibility Sub Programme Manager: Logistical Services
11
SO: 4.1.1.3 Ensure adherence to policies and standards on logistical services Indicator
Payment of invoices
Short definition Number of days to pay invoices from service providers
Purpose Measures the extent of compliance to a 30-day payment regulation
Source LOGIS system
Method of calculation
Simple count of the number of days from the date of receipt of invoice to payment thereof
Data limitation No data limitation, but delays may result from queried invoices
Type Efficiency
Calculation type Non-cumulative
Reporting cycle Annually
New indicator No
Desired performance
All payments to be made within 30 days of receipt of invoice
Responsibility Sub Programme Manager: SCM and Logistics
12
SO: 4.1.1.4 To provide effective communication services and events management
Indicator title Functional DHET Website
Short definition The functionality of the DHET website with quarterly newsletters
Purpose To ensure extended reach to internal and external audiences in the effort to keep them up to date with information.
Source Observe number of hits (browser visit) and self assessment
Method of calculation
Feedback messages received through amongst others Call Centre queries
Data limitation Appointment of skilled web developer and manager
Type Efficiency
Calculation type Non Cumulative Reporting cycle Quarterly
New indicator Yes
Desired performance
Achieve a functional Website that is Interactive and updated regularly
Responsibility Sub Programme manager: Media Liaison and Communication
SO: 4.1.1.4 To provide effective communication services and events management Indicator
Response to queries
13
Short definition Percentage response to queries via call centre
Purpose To measure and monitor the responsiveness of the call centre
Source Call centre and Presidential hotline
Method of calculation
Total number of queries responded to divided by total number of queries received multiplied by 100
Data limitation Queries referred to entities and institutions and incorrectly channeled queries to DHET
Type Efficiency
Calculation type
Cumulative
Reporting cycle Quarterly
New indicator Yes
Desired performance
100% resolution of queries with 48 hours
Responsibility Sub Programme manager: Call Centre
14
SO: 4.1.1.4 To provide effective communication services and events management
Indicator title
Public Relations events conducted
Short definition
Number of exhibitions and Public Relations events conducted
Purpose To measure the ability of the department to communicate with the public
Source Actual public events held
Method of calculation
A simple count each time a public relations event is conducted
Data limitation None
Type Efficiency
Calculation type
Cumulative
Reporting cycle
Quarterly
New indicator Yes
Desired performance
8 public events annually
Responsibility Sub Programme manager: Media Liaison and Communication
15
SO: 4.1.1.5 To ensure a safe and healthy physical environment
Indicator title Compliance with Occupational Health and Safety
Short definition
Percentage compliance with Occupational Health and Safety Act
Purpose To ensure a safe and physical environment
Source Acts and Policies
Method of calculation
Report all injuries on duties, regardless where it occurred (sites). Ensure compliance then with the Act and rectify the problem
Data limitation
Depend if injuries on duty are reported and shortcomings rectified
Type Efficiency
Calculation type
Non cumulative
Reporting cycle
quarterly
New indicator No Desired performance
Ensure 100% safe working area-5 star NOSA rating
Responsibility Sub Programme manager: Security Services management
16
SO: 4.1.1.6 To prevent fraud and corruption Indicator title Strategy for fraud and anti corruption
Short definition
Fraud and anti corruption strategy developed and implemented
Purpose To measure and monitor fraud and corruption activities in the department
Source Policies, strategies on fraud and corruption; reports on activities
Method of calculation
Availability of strategy and number of cases reported
Data limitation
False cases; referred cases to entities and institutions
Type Efficiency
Calculation type
Non Cumulative
Reporting cycle
Annually
New indicator Yes
Desired performance
Strategy implemented and dealt with cases reported
Responsibility Sub Programme manager: DDG: Corporate Services
17
SO: 4.1.1.7 To ensure an efficient and effective system of financial and assets management, governance and controls in the Department and in relation to its public entities Indicator title
Processing transfers and payments
Short definition
Number of days taken to process transfers and payments
Purpose Measure efficiency in processing payment
Source Payments Method of calculation
Number of days taken to pay invoices from the date of receipt
Data limitation
Invoices with incomplete information e.g. Vat registration number, no or incorrect bank account details, BAS system and Safety net system is down and changes to bank account details that need to be verified by the Reserve Bank.
Type Efficiency Calculation type
Cumulative
Reporting cycle
Quarterly
New indicator Yes Desired performance
30 days
Responsibility Sub Programme manager: SCM & Logistical Services
18
SO: 4.1.1.7 To ensure an efficient and effective system of financial and assets management, governance and controls in the Department and in relation to its public entities Indicator title Financial statements
Short definition Financial statements submitted to the Auditor-General
Purpose To comply with the Public Finance Management Act
Source Financial data from systems within the Department
Method of calculation Simple count
Data limitation Information no linked to systems that needs to be included in the Annual Financial Statements
Type Efficiency
Calculation type Non-cumulative
Reporting cycle Annually
New indicator No
Desired performance Unqualified Audit Report
Responsibility Sub Programme manager:
19
SO: 4.1.1.7 To ensure an efficient and effective system of financial and assets management, governance and controls in the Department and in relation to its public entities Indicator title Compliance to PFMA
Short definition Percentage compliance to PFMA
Purpose The indicator measures compliance of the DHET with PFMA
Source Internal stakeholder and financial systems
Method of calculation Deviation or non deviations from PFMA prescripts as accounted for in monthly financial reports
Data limitation Non submission of information by stakeholders on time and system downtime
Type Efficiency
Calculation type Cumulative Reporting cycle Quarterly
New indicator None
Desired performance To submit required PFMA reports on time to National Treasury
Responsibility Sub Programme manager: Finance??
20
SO: 4.1.1.7 To ensure an efficient and effective system of financial and assets management, governance and controls in the Department and in relation to its public entities Indicator title Agreements concluded and
projects supported Short definition Number of agreements
concluded and projects supported
Purpose
Source
Method of calculation Simple count
Data limitation
Type
Calculation type Non Cumulative
Reporting cycle Annually
New indicator Yes
Desired performance
Responsibility Sub Programme manager
21
SO: 4.1.1.7 To ensure an efficient and effective system of financial and assets management, governance and controls in the Department and in relation to its public entities Indicator title Assets lost and unauthorized
movements Short definition Percentage of assets lost and
/unauthorized movements Purpose Enables the department to manage
the control systems and track asset losses or any unauthorised movements
Source Asset register
Method of calculation
Office inspections
Data limitation Movement of assets by users without involving asset management and not completing movement forms
Type Efficiency
Calculation type Non cumulative
Reporting cycle Annually
New indicator Yes
Desired performance No losses/unauthorised movements
Responsibility Sub Programme manager
22
PROGRAMME 2: HUMAN RESOURCE DEVELOPMENT, PLANNING AND MONITORING COORDINATION
SO: 4.2.1.1 Establish and maintain an integrated education and training management information system, linking all providers of education and training into a single system, to provide accurate data on skills supply and demand in the country Indicator title Integration of data from public
institutions Short definition Percentage of public institutions
with data integrated into the education and training management information system
Purpose To maintain an integrated education and training system in all public institutions
Source DHET management information system
Method of calculation
Number of public institutions with data integrated divided by total number of public institutions * 100
Data limitation None, as the number of public institutions is known
Type Output
Calculation type Non-cumulative Reporting cycle Annual New indicator Yes Desired performance
It is desirable that 100% of institutions have their data integrated into the DHET management information system
Responsibility Director: Information Systems Coordination
23
SO: 4.2.1.2 Establish and maintain a coherent career management and career information system by 2014 Indicator title
Reach of career guidance services
Short definition Number of users reached by career guidance services
Purpose To ensure that career guidance services offered by the Career Advice Services Project reach as many people as possible
Source SAQA/DHET database
Method of calculation
Simple count of No. Of users reached by career advice services project
Data limitation Reach is not always accurately quantifiable e.g. radio programmes, exhibitions
Type Output Calculation type Cumulative Reporting cycle Annual New indicator Yes Desired performance
It is desirable that as many users as possible are reached by the career advice services
Responsibility Director: Information Systems Coordination(Information Systems Directorate)
24
SO: 4.2.1.2 Establish and maintain a coherent career management and career information system by 2014 Indicator title Coherent career management and
information system Short definition Development of a coherent career
management and information system established (module based)
Purpose To develop and implement a coherent career management and information system for the post-school sector
Source Career management and information system
Method of calculation
Count of the number of system modules developed and completed
Data limitation N/A Type Output Calculation type Cumulative
Reporting cycle Annual New indicator Yes Desired performance
The full system with all modules to be developed and implemented
Responsibility Director: Information Systems Coordination(Information Systems Directorate)
25
SO: 4.2.1.3 Promote research and innovation in the Higher Education and Training Sector by publishing an annual academic journal of contributions from stakeholders in the sector annually Indicator title
Academic Journals published
Short definition
Number of academic journals published for Higher Education and Training
Purpose To promote research development and innovation in the higher education and training sector.
Source DHET Method of calculation
Simple count
Data limitation
N/A
Type Output Calculation type
Cumulative
Reporting cycle
Annually
New indicator
Yes
Desired performance
1 journal per year
Responsibility Director: Research Coordination, Monitoring and Evaluation
26
SO: 4.2.1.4 Manage and maintain credible planning and budgeting process for the DHET annually Indicator title
DHET Annual Performance Plan developed with performance indicators and targets approved by the Minister of Higher Education and Training
Short definition
Annual DHET Performance Plan developed
Purpose This indicator tracks the development of Annual Performance Plan and performance indicators used to focus the Department’s service delivery performance obligation and to track progress thereof.
Source The Annual Performance Plan is a Departmental Plan compiled on the basis of inputs from various internal business units, as is signed off by Minister.
Method of calculation
Each Annual Performance Plan is counted once for each year it is developed
Data limitation
None.
Type Output Calculation type
Non cumulative
Reporting cycle
Annually
New indicator
No
Desired performance
The APP is able to accurately measure and report on performance
Responsibility Director: Strategic Planning
27
SO: 4.2.1.4 Manage and maintain credible planning and budgeting process for the DHET annually Indicator title DHET Quarterly Performance Report Short definition Quarterly performance progress reports
on the implementation of the strategic plan and the Annual Performance Plan produced
Purpose This indicator tracks the number of departmental quarterly performance reports against the implementation of the Annual Performance Plan compiled to track progress on the achievement of its set targets
Source A signed of quarterly report by the DG
Method of calculation
Each performance report is counted once for each quarter it is compiled
Data limitation The accuracy of reports depends on the reliability of the information reported by various business units in the Department
Type Output Calculation type Non cumulative Reporting cycle Quarterly New indicator No Desired performance
All reports are compiled and are accurate, the department is able to track progress on the implementation of its Annual Performance Plan and introduce corrective measures where necessary.
Responsibility Director: Strategic Planning
28
SO: 4.2.1.4 Manage and maintain credible planning and budgeting process for the DHET annually Indicator title Medium Term Expenditure Framework
(MTEF) priority Bid developed Short definition
Annual MTEF priority Bid for the Department of Higher Education and Training developed
Purpose The development of the Department’s bid for the funding of its Medium Term Expenditure Framework priorities for the implementation of its Strategic Plan
Source A bid document signed off by the Minister
Method of calculation
Each priority bid is counted once for each year it is developed
Data limitation
None
Type Output Calculation type
Non cumulative
Reporting cycle
Annually
New indicator No Desired performance
The bid document clearly indentifies the budget requirements and the assumptions and costing are clearly evident in the bid document
Responsibility Director: Strategic Planning
29
SO: 4.2.1.4 Manage and maintain credible planning and budgeting process for the DHET annually Indicator title
Investment report produced
Short definition
Report on government investment in education and training and the returns thereof produced annually
Purpose This indicator tracks the level of government investment in education on an annual basis and the associated returns to inform future planning
Source The report is compiled on the basis of information extracted from accountability documents such as the Annual Reports, Estimates of National Expenditure and various research reports. A submission to DG
Method of calculation
Each report is counted once each year it is produced
Data limitation
None
Type Output Calculation type
Non cumulative
Reporting cycle
Annually
New indicator
No
Desired performance
The report is developed with a view to track the level of government investment in education on an annual basis – a compiled report informs future planning and mobilisation of resources
Responsibility Director: Strategic Planning
30
SO: 4.2.1.5 Pursue and strengthen bilateral relations with priority countries in Africa, Middle East, South and the North as well as with multilateral agencies such as COMEDAF, SADC, AU, ADEA, UNESCO, ILO, OECD and the Commonwealth Indicator title International relations operational
framework strategy Short definition International relations operational
framework strategy Purpose To streamline international relations
within the Department and ensure alignment with strategic priorities and government’s foreign policy
Source A framework document approved by the Minister
Method of calculation
One framework document
Data limitation None Type Output Calculation type Non-cumulative Reporting cycle Annually New indicator Yes
Desired performance
The framework streamlines all bilateral relations with priority countries
Responsibility Director: Africa and Middle East
31
SO: 4.2.1.6 Maintain database of international engagements of all public post school institutions and publish an annual report of international collaborations Indicator title Database of international
engagements of all public post-school institutions maintained
Short definition Database of international engagements
Purpose Track all international activities of institutions to ensure alignment with department’s strategic priorities and government’s foreign policy
Source Database Method of calculation
Existence of database
Data limitation Institutions do not submit reports
Type Output Calculation type Non- cumulative Reporting cycle Annually New indicator No Desired performance
Database maintained and up to date
Responsibility Sub Programme manager” Global Partnership
32
SO: 4.2.1.6 Maintain database of international engagements of all public post school institutions and publish an annual report of international collaborations Indicator title International publication on
cooperation Short definition Publication on international
cooperation Purpose To provide a comprehensive
overview of the Department’s international engagements and how they support strategic plan and priorities
Source A publication on international cooperation is approved
Method of calculation
Count of publication
Data limitation None Type Output Calculation type Non- cumulative Reporting cycle Annually New indicator Yes Desired performance
Publication produced
Responsibility Director: Global Partnerships
33
SO: 4.2.1.7 Support, advise and monitor the implementation of the post-school education system legislative framework annually Indicator title Amendments to legislations and
regulations Short definition Percentage of legislation and
regulation drafted and amended Purpose Track the number of Bills and
draft Regulations required by Minister to be drafted against the Acts and Regulations promulgated.
Source Bills, draft Regulations. Method of calculation
Counting the number of Bills and draft regulations against the Acts and Regulations promulgated.
Data limitation Some Bills may be identified originally as omnibus Bills to cover amendments to more than one Act but in the end the name of the Bill changes because one Act is amended.
Type Output Calculation type Cumulative for the year Reporting cycle Annually
New indicator No Desired performance
That all legislation is promulgated into law.
Responsibility Director: Legislation
34
SO: 4.2.1.7 Support, advise and monitor the implementation of the post-school education system legislative framework annually Indicator title Litigations dealt with Short definition The percentage of litigations against
the DHET dealt with Purpose Tracks the number of court cases
against the Minister and the progress made in managing them within the timeframes set by court rules.
Source Court papers, pleadings, affidavits and judgments.
Method of calculation
Counting the number of cases against the Minister or Department against number of default judgments awarded against the Minister.
Data limitation The percentage may be incorrect if the original case was not served on the Minister due to incorrect citation and the default judgment must be recommended to correct the outcome of the court judgment.
Type Output Calculation type
Cumulative for the year
Reporting cycle Annually New indicator NO Desired performance
That all court cases are dealt with within the court rules and timeframes.
Responsibility Director Legal Services
35
SO: 4.2.1.8 Establish a well functioning social inclusion, equity and transformation services within the DHET and its entities that will focus on policy research, monitoring and evaluation in matters relating to race, class, gender, age , disability, HIV/ Aids and on career information services and counselling Indicator title A policy document developed Short definition A policy on matters relating to race, class, gender, age ,
disability, HIV/ Aids and on career information services and counselling in the higher education sector is developed
Purpose To ensure that students gain access to post-school education and training opportunities and the education system contributes to the promotion of social cohesion and social inclusion in the South African society
Source Existence of a policy document approved by Minister Method of calculation
Count of document
Data limitation None Type Output Calculation type Annual Reporting cycle Annually New indicator No Desired performance
A policy covering all issues of social inclusion and equity in institutions of higher learning in SA.
Responsibility Director Social Inclusion in Higher Education and Training
36
SO: 4.2.1.8 Establish a well functioning social inclusion, equity and transformation services within the DHET and its entities that will focus on policy research, monitoring and evaluation in matters relating to race, class, gender, age , disability, HIV/ Aids and on career information services and counselling Indicator title Monitoring reports produced Short definition Number of monitoring reports produced on the
implementation of the policy Purpose To report on progress and impact of the social inclusion and
equity policy. Source Existence of a monitoring report submitted to Minister Method of calculation
Counted of reports
Data limitation None Type Output Calculation type Non-cumulative Reporting cycle Annually
New indicator Yes Desired performance
A monitoring report covering all required areas of implementation of the social inclusion and equity policy by institutions of higher learning.
Responsibility Sub Programme manager: Social Inclusion and Equity
38
SO: 4.2.1.8 Establish a well functioning social inclusion, equity and transformation services within the DHET and its entities that will focus on policy research, monitoring and evaluation in matters relating to race, class, gender, age , disability, HIV/ Aids and on career information services and counselling Indicator title Monitoring reports produced Short definition Number of monitoring reports produced on the
implementation of the policy Purpose To report on progress and impact of the social inclusion and
equity policy. Source Existence of a monitoring report submitted to Minister Method of calculation
Counted of reports
Data limitation None Type Output Calculation type Non-cumulative Reporting cycle Annually New indicator Yes Desired performance
A monitoring report covering all required areas of implementation of the social inclusion and equity policy by institutions of higher learning.
Responsibility Sub Programme manager: Social Inclusion and Equity
39
SO: 4.2.1.9 Monitor and support actions needed to implement the statutory functions assigned to the Minister, DG, SAQA, CHE, UMALUSI and QCTO in terms of the NQF Act
Indicator title Monitoring Instrument and Report
Short definition
Monitoring Instrument developed in consultation with the Inter-departmental Steering Committee, SAQA and the Quality Councils
Purpose To monitor and support actions needed to implement the statutory functions assigned to the Minister, DG, SAQA, CHE, UMALUSI and QCTO in terms of the NQF Act
Source Existence of formal approved instruments and consequent report count
Method of calculation
Count
Data limitation
Depends on availability of information for SAQA and the Quality Councils
Type Output Calculation type
Non-cumulative
40
Reporting cycle
Annual
New indicator Yes Desired performance
the monitoring instrument and report covers all relevant situation functions
Responsibility Director: National Qualification Directorate
41
PROGRAMME 3: University Education
SO: 4.3.1.1 Expand the higher education sector in order to increase equitable access with success Indicator title
Students enrolled in higher education studies at universities
Short definition
Total number of students registered at universities in an academic year
Purpose To track the extent of growth and expansion of the system
Source Audited Institutional HEMIS sub data set from Universities student production system
Method of calculation
Unit record dataset extracted by Universities on a census date per year
Data limitation
Accuracy of data depends upon the reliable provision of data by the Universities
Type Input (registered students - enrolment) Calculation type
Non-cumulative
Reporting cycle
Annually
New indicator
No
Desired performance
Actual headcount reported to equal or exceed projected headcount
Responsibility Directorate: Academic Planning, Monitoring and Evaluation, supported by the Directorate: HEMIS
42
SO: 4.3.1.1 Expand the higher education sector in order to increase equitable access with success Indicator title
First time enrolments at universities
Short definition
Number of first time headcount enrolments at universities in a particular academic year
Purpose To track the extent of access to and growth of the system
Source Audited Institutional HEMIS sub data set from Universities student production system
Method of calculation
Unit record dataset extracted by Universities on a census date per year
Data limitation
Accuracy of data depends upon the reliable provision of data by the Universities
Type Input (registered students - enrolment) Calculation type
Non-cumulative
Reporting cycle
Annually
New indicator
No
Desired performance
Actual first time enrolled students reported to equal or exceed projected first time enrolled students
Responsibility Directorate: Academic Planning, Monitoring and Evaluation, supported by the Directorate: HEMIS
43
SO: 4.3.1.1 Expand the higher education sector in order to increase equitable access with success Indicator title
Gross enrolment rate
Short definition
Total headcount enrolment over the population of 20 to 24 years - loosely referred to as the participation rate
Purpose To track the extent of growth and expansion of the system in relation to the population group of 20 to 24 years
Source Audited Institutional HEMIS sub data set from Universities student production system and Census data and data extrapolated from house hold surveys compiled by Stats South Africa
Method of calculation
Total headcount enrolment divided by the total population size of 20 to 24 year olds X 100%
Data limitation
Accuracy of data depends upon the reliable provision of data by Universities and Stats SA
Type Input (registered students - enrolment) Calculation type
Non-cumulative
Reporting cycle
Annually
New indicator
No
Desired performance
Actual participation rate reported to equal or exceed projected participation rate
Responsibility Directorate: Academic Planning, Monitoring and Evaluation, supported by the Directorate: HEMIS
44
SO: 4.3.1.1 Expand the higher education sector in order to increase equitable access with success Indicator title
Public higher education institutions established
Short definition
The number of new public higher education institutions established
Purpose Tracks progress on the process to increase the number of public institutions offering higher education programmes
Source Ministerial Gazette
Method of calculation
Promulgation of seat of new higher education institution
Data limitation
none
Type Output Calculation type
Cumulative over the cycle of the 2013/2014 – 2020/2021
Reporting cycle
Annually after 2013
New indicator
No
Desired performance
Fully functional institutions established over the phased in planning period (2013 - 2018)
Responsibility DDG University Education supported by CD Academic Planning and Management (Branch project)
45
SO: 4.3.1.1 Expand the higher education sector in order to increase equitable access with success Indicator title
Environmental Impact study conducted
Short definition
Environmental Impact study conducted on identified sites to determine the appropriateness of the geographical site for the seat of the new institution
Purpose To ensure that the new institution is located and developed at the most appropriate geographical site
Source Site environmental assessments carried out by experts in the project team
Method of calculation
Site assessments by experts in the field
Data limitation
Risk of limitations due to the time frames to carry out the assessments
Type Input Calculation type
Non-cumulative; Assessment based on integrated data collected at the sites
Reporting cycle
Annual
New indicator Yes Desired performance
Appropriate sites for the Seats of the new institutions identified and approved
Responsibility DDG University Education supported by CD Academic Planning and Management (Branch project)
46
SO: 4.3.1.1 Expand the higher education sector in order to increase equitable access with success
Indicator title Gazetting of seat, and interim Council for each university
Short definition Government Gazette published to announce the seat (legal address and main campus) of the new university as well as the interim council as is required by the Higher Education Act
Purpose To ensure that the legal requirements for establishing the new institutions are fulfilled
Source Government Gazette
Method of calculation
Calculation not required; Gazette approved by the Minister and published
Data limitation Not applicable
Type Output
Calculation type
Non cumulative
Reporting cycle Annually New indicator Yes Desired performance
Gazette published and interim council appointed
Responsibility DDG University Education supported by CD Academic Planning and Management (Branch project)
47
SO: 4.3.1.1 Expand the higher education sector in order to increase equitable access with success Indicator title
Programme Qualification Framework developed for each university
Short definition
This refers to the development of the broad academic architecture for each of the new institutions in terms of a framework for introducing the mix of qualifications that the universities will offer over time
Purpose To provide the academic architectural basis on which the new institutions will be planned and established
Source Task Team reports on the establishment of the new universities and expert academic focus groups
Method of calculation
Based on professional judgement and an understanding of the needs of the province and nation for the development of high level skills and the expansion of the university education system
Data limitation Supply demand information and lack of anticipation of future needs related to new innovations and fields of study
Type Input
Calculation type
Non-cumulative; Qualitative
Reporting cycle
Annually
New indicator Yes Desired performance
Approved Programme Qualification Frameworks for the new universities that will lead to their successful establishment
Responsibility CD Academic Planning and Management
48
SO: 4.3.1.1 Expand the higher education sector in order to increase equitable access with success Indicator title Spatial plan for each university Short definition
The physical campus spatial plan for each of the new institutions aligned with the selection of the seat of learning and the Programme Qualification Framework
Purpose To ensure proper physical infrastructure planning of the new institutions, including the campus layout, academic and social paces and student housing and to form the basis for detailed architectural designs for the new institutions
Source Reports on Information collected as part of the environmental and economic assessments leading to the identification of the seats of learning together with the academic architectural plan
Method of calculation
Based on professional judgement and accepted planning criteria for higher education institutions
Data limitation
lack of anticipation of future needs related to new innovations and fields of study and the time frame for implementation
Type Input Calculation type
Non-cumulative; Qualitative
Reporting cycle
Annually
New indicator Yes Desired performance
Approved spatial plan developed for each institution that will form lead to their successful establishment
Responsibility DDG University Education supported by CD Academic Planning and Management (Branch project)
49
SO: 4.3.1.1 Expand the higher education sector in order to increase equitable access with success Indicator title Public higher education institutions involved in
foundation phase teacher education
Short definition
The number of public higher education institutions either offering, or in the process of developing the capacity to offer, foundation phase initial teacher education programmes
Purpose Tracks progress on the initiative to increase the number of public universities offering initial teacher education programmes for the production of Foundation Phase teachers
Source Data collected monitoring the Strengthening Foundation Phase Teacher Education Programme projects, DHET PQM clearance data, DHET evaluation of qualifications database, HEMIS
Method of calculation
Programmes that receive PQM clearance, CHE accreditation, recognition for employment in education and on which students are enrolled (HEMIS); as well as institutions working towards the establishment of programmes as reported through the Strengthening Foundation Phase Teacher Education Programme, are counted.
Data limitation
Accuracy of data depends upon the reliable provision of data by Universities
Type Output
Calculation type
Cumulative over the cycle of the 2010/11-2014/15 strategic plan
Reporting cycle
Annually
New indicator No Desired performance
21 universities involved in Foundation Phase teacher education from a baseline of 13 by 2014/15.
Responsibility Directorate School and Pre School Teaching (formally Initial Professional Education of Teachers)
50
SO: 4.3.1.1 Expand the higher education sector in order to increase equitable access with success Indicator title
African students at universities
Short definition
The number of African students enrolled at universities
Purpose To track the extent of growth of African students enrolled in the system
Source Audited Institutional HEMIS sub data set from Universities student production system
Method of calculation
Unit record dataset extracted by Universities on a census date per year
Data limitation
Accuracy of data depends upon the reliable provision of data by the Universities
Type Input (registered African students)
Calculation type
Non-cumulative
Reporting cycle
Annually
New indicator No Desired performance
Actual headcount reported to equal or exceed projected headcount
Responsibility Directorate: Academic Planning, Monitoring and Evaluation, supported by the Directorate: HEMIS
51
SO: 4.3.1.1 Expand the higher education sector in order to increase equitable access with success Indicator title FET lecturer qualification policy
document Short definition
A policy document on the minimum requirement for the development of FET lecturer Qualifications aligned with the Higher Education Qualifications Framework is developed and implemented
Purpose The policy will guide the development of university programmes for the development of quality lecturers for FET colleges, in line with the requirement for employment in the sector and need for skills in the sector. The policy will inform the CHE’s accreditation processes.
Source Government Gazette
Method of calculation
No calculation required; Policy is published in the Government Gazette
Data limitation
Not applicable
Type Output Calculation type
Non-cumulative
Reporting cycle
Annually
New indicator Yes Desired performance
Policy is finalized and universities are supported to implement it.
Responsibility Directorate Post School Teaching (formally Continuing Professional Teacher Development)
52
SO: 4.3.1.1 Expand the higher education sector in order to increase equitable access with success Indicator title Universities offering programmes for
FET college lecturers Short definition
Number of universities offering programmes for FET college lecturers in line with new FET lecturer qualification policy
Purpose To track the extent to which universities develop and take programmes through the various approval processes in order to offer the new qualifications for FET College lecturers
Source DHET PQM clearance data, CHE accreditation data, DHET evaluation of qualifications database, HEMIS
Method of calculation
Programmes that receive PQM clearance, CHE accreditation, recognition for employment in education and on which students are enrolled (HEMIS) are counted.
Data limitation
Type Output
Calculation type
Cumulative over the cycle of the 2010/11-2014/15 strategic plan
Reporting cycle
Annually [approval of some new programmes expected in 2013 but offering of and enrolment in new programmes only expected in 2014]
New indicator Yes Desired performance
At least 10 universities should have a range of approved qualifications programmes to offer FET College lecturers by 2014/15.
Responsibility Directorate Post School Teaching (formally Continuing Professional Teacher Development)
53
SO: 4.3.1.1 Expand the higher education sector in order to increase equitable access with success Indicator title Students in foundation provisioning
programmes
Short definition
Total number of students in foundation provisioning programmes at universities
Purpose Programmes offering additional teaching services to students, together with a curriculum that ensures a strong foundation for higher education learning, extending beyond the minimum time set for the related regular university curriculum
Source Based on applications from universities
Method of calculation
Professional evaluation of programmes submitted. Estimated student enrolments. Funding based on approved weighted FTE foundation programme student numbers
Data limitation
Indicator based on projected enrolments
Type Input (estimated enrolment) Calculation type
Non-cumulative
Reporting cycle
Annually
New indicator No Desired performance
16 268 students headcount enrolled
Responsibility Directorate: Academic Planning, Monitoring and Evaluation, supported by the Directorates: Financial and Physical Planning and Post School Teaching (formally CPTD)
54
SO: 4.3.1.1 Expand the higher education sector in order to increase equitable access with success Indicator title
Female students at universities
Short definition
Number of female students enrolled at universities
Purpose To track the extent of growth in absolute numbers of female students enrolled in higher education programmes across the system
Source Audited Institutional HEMIS sub data set from Universities student production system
Method of calculation
Unit record dataset extracted by Universities on a census date per year
Data limitation
Accuracy of data depends upon the reliable provision of data by the Universities
Type Input (registered female students)
Calculation type
Non-cumulative
Reporting cycle
Annually
New indicator
No
Desired performance
Actual headcount reported to equal or exceed projected headcount
Responsibility Directorate: Academic Planning, Monitoring and Evaluation, supported by the Directorate: HEMIS
55
SO: 4.3.1.2 Improve success rate in higher education studies at public institutions and therefore increase graduate output by 2014 Indicator title
Usage of foundation provisioning funds
Short definition
Improved use of foundation provisioning funds
Purpose To monitor the system to ensure improvement in the qualitative use of the funds allocated to approved university proposals, to increase the likelihood of the success of underprepared students
Source Foundation Provisioning Policy; data collected through ongoing qualitative monitoring of approved programmes; audited financial reports
Method of calculation
Data limitation
Dependent on professional judgement and qualitative monitoring reports
Type N/A Calculation type
Accumulative; qualitative
Reporting cycle
Annually
New indicator
Yes
Desired performance
Universities implement improved curricula and teaching and learning support for underprepared students and improve the success rates of student cohorts over the duration of their studies
Responsibility Directorate: Post School Teaching (formally CPTD), supported by the Directorates: Academic Planning and Monitoring and Financial and Physical Planning
56
SO: 4.3.1.2 Improve success rate in higher education studies at public institutions and therefore increase graduate output by 2014 Indicator title
Success rate
Short definition
Percentage success rate
Purpose To track the performance of students across the system per year
Source Audited Institutional HEMIS sub data set from Universities’ student production system
Method of calculation
FTE degree credits divided by FTE enrolments. These calculations, for a programme or for an institution as a whole, produce weighted average success rates for a group of courses.
Data limitation
Accuracy of data depends upon the reliable provision of data by the Universities
Type Output Calculation type
Non cumulative
Reporting cycle
Annually
New indicator
No
Desired performance
Actual academic performance reported to equal or exceed projected performance
Responsibility Directorate: Academic Planning, Monitoring and Evaluation, supported by the Directorate: HEMIS
57
SO: 4.3.1.2 Improve success rate in higher education studies at public institutions and therefore increase graduate output by 2014 Indicator title
Graduates from universities
Short definition
Total number of students graduating at universities
Purpose To track the extent of growth of students receiving a qualification at universities
Source Audited Institutional HEMIS sub data set from Universities student production system
Method of calculation
Unit record dataset extracted by Universities on a census date per year
Data limitation
Accuracy of data depends upon the reliable provision of data by the Universities
Type Output Calculation type
Non-cumulative
Reporting cycle
Annually
New indicator
No
Desired performance
The number of graduates to equal or exceed projected targeted number of graduates
Responsibility Directorate: Academic Planning, Monitoring and Evaluation, supported by the Directorate: HEMIS
58
O: 4.3.1.2 Improve success rate in higher education studies at public institutions and therefore increase graduate output by 2014 Indicator title
Graduates in Human Health and Animal Health
Short definition
Number of students graduating with qualifications in the fields of Human Health and Animal Health from universities
Purpose To track the extent of growth of students receiving Human Health and Animal Health qualifications at universities
Source Audited Institutional HEMIS sub data set from Universities student production system
Method of calculation
Unit record dataset extracted by Universities on a census date per year
Data limitation
Accuracy of data depends upon the reliable provision of data by the Universities
Type Output Calculation type
Non-cumulative
Reporting cycle
Annually
New indicator
No
Desired performance
The number of Human health and animal health graduates to equal or exceed projected targeted number of graduates
Responsibility Directorate: Academic Planning, Monitoring and Evaluation, supported by the Directorate: HEMIS
59
SO: 4.3.1.2 Improve success rate in higher education studies at public institutions and therefore increase graduate output by 2014 Indicator title
Graduates in initial Teacher education
Short definition
Number of students graduating with initial Teacher qualifications from universities
Purpose To track the extent of growth of students receiving an initial Teacher Education qualification at universities
Source Audited Institutional HEMIS sub data set from Universities student production system
Method of calculation
Unit record dataset extracted by Universities on a census date per year
Data limitation
Accuracy of data depends upon the reliable provision of data by the Universities
Type Output Calculation type
Non-cumulative
Reporting cycle
Annually
New indicator
No
Desired performance
The number of Teacher education graduates to equal or exceed projected targeted number of Teacher education graduates
Responsibility Directorate: Academic Planning, Monitoring and Evaluation, supported by the Directorates: HEMIS and School and Pre School Teaching (formerly IPET)
60
SO: 4.3.1.2 Improve success rate in higher education studies at public institutions and therefore increase graduate output by 2014 Indicator title
Graduates in Engineering Sciences
Short definition
The number of students graduating with Engineering Sciences qualifications from Universities
Purpose To track the extent of growth of students receiving a qualification in Engineering at Universities
Source Audited Institutional HEMIS sub data set from Universities student production system
Method of calculation
Unit record dataset extracted by Universities on a census date per year
Data limitation
Accuracy of data depends upon the reliable provision of data by the Universities
Type Output Calculation type
Non-cumulative
Reporting cycle
Annually
New indicator
No
Desired performance
The number of graduates in Engineering to equal or exceed projected targeted number of graduates
Responsibility Directorate: Academic Planning, Monitoring and Evaluation, supported by the Directorate: HEMIS
61
SO: 4.3.1.2 Improve success rate in higher education studies at public institutions and therefore increase graduate output by 2014 Indicator title
Graduates in Natural and Physical Sciences
Short definition
Number of students graduating with qualifications in the fields of Natural and Physical Sciences from Universities
Purpose To track the extent of growth of students receiving a Natural and Physical Sciences qualifications at Universities
Source Audited Institutional HEMIS sub data set from Universities student production system
Method of calculation
Unit record dataset extracted by Universities on a census date per year
Data limitation
Accuracy of data depends upon the reliable provision of data by the Universities
Type Output
Calculation type
Non-cumulative
Reporting cycle
Annually
New indicator
No
Desired performance
The number of Natural and Physical Sciences graduates to equal or exceed projected targeted number of graduates
Responsibility Directorate: Academic Planning, Monitoring and Evaluation, supported by the Directorate: HEMIS
62
SO: 4.3.1.3 Monitor good governance and management of the higher education system in order to build capacity and efficiency Indicator title
Public higher education institutions with good governance
Short definition
Percentage of public higher education institutions with good governance and management
Purpose To monitor and regularize the system and to ensure that all universities are stable and managed effectively and efficiently
Source Annual reports of the Universities reporting on governance and management aspects as required by the Regulations for Reporting by HEI, Higher education Act, 1997; progress reports from institutions under administration; monitoring reports on institutions produced on an ongoing basis.
Method of calculation
Analysis of reports and professional assessment of the state of governance and management of institutions against predetermined criteria
Data limitation
Quality of reports and quantity of inputs
Type Output Calculation type
Non cumulative
Reporting cycle
Annually
New indicator
Yes
Desired performance
Universities to meet set criteria and efficiency targets as approved by the Minister and no institutions under administration or exhibiting problems requiring independent assessments
Responsibility Directorate Management Support
63
SO: 4.3.1.3 Monitor good governance and management of the higher education system in order to build capacity and efficiency: Indicator title
Compliance of private higher education institutions to regulatory criteria
Short definition
Percentage of registered private higher education institutions complying to regulatory criteria
Purpose To ensure that all registered institutions comply with the set policies and operate according to law.
Source Conditions of registration and annual reports submitted by institutions to the Department.
Method of calculation
Monitoring of conditions set for registration of individual institutions and annual reports.
Data limitation
No established database system and the annual reports are of poor quality
Type Records and reports
Calculation type
Analysis
Reporting cycle
Annually
New indicator
None
Desired performance
Good database system to assist with the monitoring of compliance
Responsibility Directorate: Private Higher Education Institutions
64
SO: 4.3.1.3 Monitor good governance and management of the higher education system in order to build capacity and efficiency: Indicator title
Statutes of universities reviewed and published
Short definition
Percentage of statutes of universities reviewed and published in government gazette
Purpose To ensure effective functioning of universities in accordance with the Higher Education Act
Source Reviewed statutes submitted by Universities; Higher Education Act; National Plan for Higher Education
Method of calculation
No calculation required; Statutes published in the Government Gazette
Data limitation
N/A
Type Statutes
Calculation type
Non-cumulative
Reporting cycle
Annually
New indicator
No
Desired performance
Statutes approved by the Minister and gazetted and effectively implemented by institutions.
Responsibility Directorate: University Support and Sector Liaison
65
SO: 4.3.1.3 Monitor good governance and management of the higher education system in order to build capacity and efficiency: Indicator title
Universities with Ministerial council appointees
Short definition
Number of Universities with five Ministerial Council appointees appointed
Purpose To ensure that councils are adequately equipped with people who have requisite skills for the effective and efficient governance of universities
Source Departmental database of potential Ministerial Council members and database of terms of office of appointed Ministerial Council members
Method of calculation
Councils without Vacancies for Ministerial appointees
Data limitation
N/A
Type Input Calculation type
Non-cumulative
Reporting cycle
Annually
New indicator
No
Desired performance
All Councils fully functioning with five Ministerial appointees each
Responsibility Directorate: University Support and Sector Liaison
66
SO: 4.3.1.3 Monitor good governance and management of the higher education system in order to build capacity and efficiency: Indicator title
Governance training workshops conducted
Short definition
Number of governance training workshops for ministerial appointees
Purpose To equip Ministerial Council appointees with requisite skills to ensure that they understand their role and are effective in contributing to the good governance of the institution to which they are appointed
Source Criteria for good governance; appropriate expertise in university governance
Method of calculation
N/A
Data limitation
None
Type Input Calculation type
Non-cumulative; qualitative
Reporting cycle
Annually
New indicator
None
Desired performance
Ministerial Council Members fully engaged and skilled to ensure they are effective in implementing good governance at their respective institutions
Responsibility Directorate: University Support and Sector Liaison
67
SO: 4.3.1.4 To develop and enhance the research capacity and productivity of universities by 2014 Indicator title
Post graduates graduated
Short definition
Number of postgraduate students graduated in the current academic year
Purpose To track the extent of growth of students receiving post graduate qualifications (honours’, masters’ and doctorate qualifications)
Source Audited Institutional HEMIS sub data set from Universities’ student production system
Method of calculation
Unit record dataset extracted by Universities on a census date per year
Data limitation
Accuracy of data depends upon the reliable provision of data by the Universities
Type Output Calculation type
Non-cumulative
Reporting cycle
Annually
New indicator No Desired performance
The number of students receiving a post graduate qualification to equal or exceed projected targeted number of post graduates in institutions’ enrolment plans
Responsibility Directorate: Academic Planning, Monitoring and Evaluation, supported by the Directorate: HEMIS
68
SO: 4.3.1.4 To develop and enhance the research capacity and productivity of universities by 2014 Indicator title Masters graduates
Short definition
Number of students graduated with Masters Degrees in the current academic year
Purpose To track the extent of growth of students graduating with a Masters degree
Source Audited Institutional HEMIS sub data set from Universities student production system
Method of calculation
Unit record dataset extracted by Universities on a census date per year
Data limitation
Accuracy of data depends upon the reliable provision of data by Universities
Type Output Calculation type
Non-cumulative
Reporting cycle
Annually
New indicator No
Desired performance
The number of student receiving a Masters degree qualification to equal or exceed projected targeted number in the enrolment plan
Responsibility Directorate: Academic Planning, Monitoring and Evaluation, supported by the Directorate: HEMIS
69
SO: 4.3.1.4 To develop and enhance the research capacity and productivity of universities by 2014 Indicator title Doctoral graduates Short definition
Number of students graduated with Doctoral Degrees in the current academic year
Purpose To track the extent of growth of students graduating with a Doctoral degree
Source Audited Institutional HEMIS sub data set from Universities student production system
Method of calculation
Unit record dataset extracted by Universities on a census date per year
Data limitation
Accuracy of data depends upon the reliable provision of data by Universities
Type Output Calculation type
Non-cumulative
Reporting cycle
Annually
New indicator No Desired performance
The number of student receiving a Doctoral degree qualification to equal or exceed projected targeted number in the enrolment plan
Responsibility Directorate: Academic Planning, Monitoring and Evaluation, supported by the Directorate: HEMIS
70
SO: 4.3.1.4 To develop and enhance the research capacity and productivity of universities by 2014 Indicator title Publications produced
Short definition
Number of research publications produced in the current academic year
Purpose To measures the growth in the number of approved research publications across the system, which also indicates institutional research capacity, and therefore tracks the extent of the contribution of institutions towards the production of new knowledge
Source Submissions by each University on institutional research outputs and the professional assessment of these by the Research Outputs Panel to generate a data base of assessed research publications which includes: approved peer reviewed scholarly books; papers in accredited journals; and papers in approved peer reviewed published conference proceedings.
Method of calculation
The sum of the number research output units produced as calculated from the database of approved publications. Units are allocated per publication based on the author proportion at each institution. A single authored accredited journal article earns 1 unit, an approved conference paper 0.5 units and an approved scholarly book up to 5 units depending on its length.
Data limitation
Accuracy of the assessment process and reliable provision of data by Universities
Type Output Calculation type
Non cumulative
Reporting cycle
Annually
New indicator No Desired performance
An increase in the number and quality of publications produced by researchers at Universities
Responsibility Directorate: University Policy and Development Support
71
SO: 4.3.1.4 To develop and enhance the research capacity and productivity of universities by 2014 Indicator title Research output
Short definition
Ratio of research output units per instructional /research staff
Purpose To measure the research productivity of each institution through a per capita ratio, in order to effectively compare growth in research capacity across the system
Source Database of approved research publication outputs per institution; audited HEMIS data on instructional/ research staff per institution; and HEMIS data on masters’ and doctoral graduates per institution
Method of calculation
The number of weighted research outputs units divided by the number of permanent instructional / research staff
Data limitation
Accuracy of data depends upon the reliable provision of data by the Universities and the accuracy of the database of approved research publications
Type Output
Calculation type
Non accumulative
Reporting cycle
Annually
New indicator No
Desired performance
Increase in the production and quality of research publications and post graduates per academic staff
Responsibility Directorate: University Policy and Development Support
72
SO: 4.3.1.5 To maintain and enhance the Higher education Management Information System (HEMIS) Indicator title Updates on the HEMIS
Short definition
Number of updates on the HEMIS for audited student and staff data annually
Purpose To provide reliable and accurate data for the planning and monitoring of the University sector in relation to their infrastructure
Source Validated database of a subset of data on students and staff extracted from the Universities’ HEMIS system
Method of calculation
Unit record datasets (one for students and one for staff) extracted by Universities as at the 31st December and audited by the 31st July.
Data limitation
The accuracy of the data depends upon the timeous and reliable provision of data by Universities.
Type Output
Calculation type
Non-cumulative
Reporting cycle
Bi- annually
New indicator No
Desired performance
A reliable dataset for monitoring and analysing the capacity of the University sector for ensuring stability, sustainability and future planning purposes.
Responsibility Directorate: HEMIS
73
SO: 4.3.1.5 To maintain and enhance the Higher education Management Information System (HEMIS) Indicator title Update on the HEMIS system
Short definition
Number of updates on the HEMIS system for final building space data from the universities annually
Purpose To provide reliable and accurate data for the planning and monitoring of the capacity of the University sector to produce high level skills in relation to their infrastructure
Source Validated database of a subset of data from the Universities’ building space production systems
Method of calculation
Unit record dataset extracted by Universities as at the 31st December and audited by the 31st July.
Data limitation
The accuracy of the data depends upon the timeous and reliable provision of data by the Universities.
Type Output Calculation type
Non-cumulative
Reporting cycle
Annually
New indicator No Desired performance
A reliable dataset for monitoring the capacity of the University sector and for future infrastructure planning.
Responsibility Directorate HEMIS
74
Programme 4: Vocational Education and Training
SO: 4.4.1.1 Increase access to and improve success in programmes leading to intermediate and high-level learning by 2014 Indicator title
Enrolments in AET level 1 – 4
Short definition Number of learners enrolled in AET level 1 – 4
Purpose Minister’s Delivery Agreement has targets that are to be achieved by 2014. In line with section 35 of the Adult Education and Training Act, 2000, centres have a duty to provide information.
Source Snap survey and Annual EMIS Survey Method of calculation
Number of learners disaggregated according to level of education, race, gender, age.
Data limitation
The data is gathered as per survey date and therefore does not address attendance and progression.
Type Survey report Calculation type
Cumulative- the number of learners enrolled for AET levels 1-4
Reporting cycle
Annually
New indicator
No
Desired performance
Actual enrolment to meet or exceed target
Responsibility Sub Programme Manager: Dr EB Mahlobo
75
SO: 4.4.1.1 Increase access to and improve success in programmes leading to intermediate and high-level learning by 2014
Indicator title
Headcount enrolments in public FET colleges
Short definition
Number of headcount enrolments in public FET college programmes
Purpose To track expansion of access to FET Colleges
Source Annual Survey
Method of calculation
Use the headcount in all qualifications and programmes offered in FET Colleges.
Data limitation
Subject to accuracy of Survey data
Type Inputs
Calculation type
Cumulative
Reporting cycle
Annually
New indicator
No
Desired performance
Actual enrolment target
Responsibility Sub Programme Manager: Ms T Futshane
76
SO: 4.4.1.1 Increase access to and improve success in programmes leading to intermediate and high-level learning by 2014
Indicator title
FET college students awarded bursaries
Short definition
Number of FET college students awarded bursaries
Purpose To determine the degree to which government is able to ensure that financial need does not constitute a barrier to FET college opportunities
Source National Student Financial Aid Scheme (NSFAS) report
Method of calculation
100% of the eligible students are covered
Data limitation
None
Type Input
Calculation type
Cumulative
Reporting cycle
Annually
New indicator
Continuing
Desired performance
The target is to be able to match the affordability with the high demand for financial aid
Responsibility Sub Programme manager: Dr EB Mahlobo
77
SO: 4.4.1.1 Increase access to and improve success in programmes leading to intermediate and high-level learning by 2014 Indicator title
National Senior Certificate for adults (NASCA) developed
Short definition
Development of a National Senior Certificate for Adults
Purpose To develop an alternative qualification for youths and adults at NQF level 4
Source GENFETQF
Method of calculation
Not applicable. The indicator does not need to be calculated
Data limitation
None
Type Input and activity
Calculation type
No calculation is required
Reporting cycle
Once on in 2012
New indicator
Yes
Desired performance
Existence of the NASCA
Responsibility Sub Programme manager: Dr EB Mahlobo
78
SO: 4.4.1.1 Increase access to and improve success in programmes leading to intermediate and high-level learning by 2014 Indicator title
Adults enrolled in the NASCA qualification
Short definition Number of adults enrolled for NASCA by 2014
Purpose To measure the number of post-school opportunities availed to the youths and adults with a view of raising the base and to reduce the NEETS.
Source Survey reports
Method of calculation
Headcount enrolment into the qualification per province
Data limitation
Subject to accuracy of survey data
Type Input Calculation type
Cumulative
Reporting cycle
Annually
New indicator
Yes
Desired performance
High enrolment
Responsibility Sub Programme manager: Dr EB Mahlobo
79
SO: 4.4.1.1 Increase access to and improve success in programmes leading to intermediate and high-level learning by 2014 Indicator title Colleges offering NQF level 5 to 6
Short definition
Number of colleges offering NQF level 5 to 6 programmes
Purpose To determine the degree to which the State is able to expand access to university education programmes through FET college
Source Minister’s Gazette under section 43
Method of calculation
As per the Gazette.
Data limitation
None
Type Activity and efficiency
Calculation type
Cumulative
Reporting cycle
Annually
New indicator
No
Desired performance
Actual performance higher than targeted is desired. Partnerships between colleges and universities are encouraged due to increase access and articulation possibilities.
Responsibility Sub Programme manager: Dr EB Mahlobo
80
SO: 4.4.1.1 Increase access to and improve success in programmes leading to intermediate and high-level learning by 2014 Indicator title
Certification rates in the VET qualifications
Short definition
Percentage certification in the following VET qualifications: GETC NC(V) 1-4 N1 –N3 N4- N6 NASCA
Purpose To show the performance and efficiency (value for money) of the VCET system
Source Examination Report Method of calculation
Number of candidates who sat for the exams divided by the number of students who certificated
Data limitation
Subject to SITA data
Type Efficiency Calculation type
Cumulative
Reporting cycle
Annually
New indicator
No
Desired performance
50% by 2014
Responsibility Sub Programme manager: Dr EB Mahlobo
81
SO: 4.4.1.1 Increase access to and improve success in programmes leading to intermediate and high-level learning by 2014
Indicator title
Pass rate in Maths and Maths literacy
Short definition
Percentage of students enrolled for NC(V) level 2 – 4 who passed Maths and Maths literacy examinations
Purpose To measure the impact of the academic support service focusing on these subjects to improve overall certification rates.
Source Examination Report
Method of calculation
Number of candidates who passed each subject divided by the number of candidates who sat for exams in the respective subjects
Data limitation
Subject to SITA data
Type Impact
Calculation type
Cumulative
Reporting cycle
Annually
New indicator
Continuous
Desired performance
50% by 2014
Responsibility Sub Programme Manager: Dr EB Mahlobo
82
SO: 4.4.1.1 Increase access to and improve success in programmes leading to intermediate and high-level learning by 2014
Indicator title
Certification rates in Bursary recipients
Short definition Percentage of bursary recipients who wrote
exams and are eligible for certification
Purpose To determine governments return on investment by the FET College sector
Source NSFAS Report
Method of calculation
Number of students who were awarded bursaries and obtained certification divided by the total number of bursary beneficiaries per year.
Data limitation
Subject to NSFAS report accuracy
Type Efficiency
Calculation type
Cumulative
Reporting cycle
Annually
New indicator
Continuous
Desired performance
Gradual improvement in the certification rates of bursary recipients across all levels.
Responsibility Sub Programme manager: Dr EB Mahlobo
83
SO: 4.4.1.1 Increase access to and improve success in programmes leading to intermediate and high-level learning by 2014 Indicator title
Implementation report on Business Management Standards, Qualifications, review, NC (V) selected subjects review and Student Support Services interventions to selected FET colleges
Short definition
Business Management Standards, Qualifications, review, NC (V) selected subjects review and Student Support Services interventions implemented to selected FET colleges through donor funding and reported on quarterly
Purpose To account for the use of donor-funding Source PSKD, NICHE and SESDIII implementation report Method of calculation
No calculation required
Data limitation
No data
Type Input Calculation type
No need for calculation
Reporting cycle
Quarterly
New indicator
No. Always depends on the availability of the donor funds
Desired performance
Clear and detailed account on how donor funding is utilized to strengthen different aspects of the FET College sector
Responsibility Sub Programme manager: Dr EB Mahlobo
84
SO: 4.4.1.1 Increase access to and improve success in programmes leading to intermediate and high-level learning by 2014 Indicator title
Lecturers, Student Support Services, managers trained to implement the SSS framework
Short definition
Number of lecturers, Student Support Services (SSS) managers and PDE / Regional officials that are trained to implement the comprehensive student support services framework
Purpose To show the degree of investment in building the capacity for effective coordination and implementation of the SSS Framework in the FET Colleges
Source Attendance registers collected by the DHET during the training
Method of calculation
Number of delegates who attend the training sessions according to attendance registers
Data limitation
NONE
Type Input Calculation type
Cumulative
Reporting cycle
Annually
New indicator
Continuous
Desired performance
To reach SSS officers of all the campuses is desired.
Responsibility Sub Programme manager: Dr EB Mahlobo
85
SO: 4.4.1.1 Increase access to and improve success in programmes leading to intermediate and high-level learning by 2014
Indicator title Trained lecturers to support curriculum delivery
Short definition
Number of trained lecturers, to support new and revised curriculum delivery
Purpose To show the degree of investment in building the capacity of college lecturers in subject content and teaching abilities
Source Lecturer training reports with attendance registers
Method of calculation
The number of lecturers who attend various training sessions as per registers
Data limitation
None
Type Input
Calculation type
Cumulative – for the year
Reporting cycle
Annually
New indicator No Desired performance
Higher than targeted numbers is desirable.
Responsibility Sub Programme manager: Dr EB Mahlobo
86
SO: 4.4.1.1 Increase access to and improve success in programmes leading to intermediate and high-level learning by 2014 Indicator title Trained provincial PEDs to support curriculum
delivery in Adult Learning Centres
Short definition
Number of PEDs officials trained to support new and revised curriculum delivery
Purpose To show the degree of investment in building the capacity for PEDs to support curriculum delivery in AET institutions
Source PED training reports with attendance registers
Method of calculation
The number of PED officials who attend various training sessions
Data limitation
Subject to accuracy of training reports and attendance registers
Type Input Calculation type
Cumulative – for the year
Reporting cycle
Bi-Annually
New indicator New
Desired performance
Building the capacity of all PED officials to support AET curriculum delivery is the desired performance.
Responsibility Sub Programme manager: Dr EB Mahlobo
87
SO: 4.4.1.1 Increase access to and improve success in programmes leading to intermediate and high-level learning by 2014
Indicator title
New programmes introduced
Short definition
New programmes consulted with stakeholders introduced in 10 colleges
Purpose To show the extent to which programme offering in FET colleges are responsive to the needs of the labour market
Source Register of Ministerial approved programmes
Method of calculation
Programmes offered in 2012 minus programmes offered in 2011
Data limitation
None
Type Input Calculation type
Non-cumulative
Reporting cycle
Annual
New indicator
No
Desired performance
New programmes are introduced as planned with the related uptake by students.
Responsibility Sub Programme manager: Dr EB Mahlobo
88
SO: 4.4.1.2 Strengthen the institutional capacity of VET institutions to improve their performance and efficiency
Indicator title
Personnel trained in VET institutions
Short definition Number of personnel in VET institutions trained
in financial management
Purpose To show the degree of investment in building the capacity for financial management skills, as colleges have to manage large amounts of public funds
Source Training session reports and attendance registers
Method of calculation
Number of personnel who have been trained financial management
Data limitation
Double training, some colleges send same people to similar types of training, resulting in double counting
Type Activity-input Calculation type
Cumulative
Reporting cycle
Quarterly
New indicator
New
Desired performance
All College have financial management capacity to manage public funds
Responsibility Sub Programme manager: Ms T Futshane
89
SO: 4.4.1.2 Strengthen the institutional capacity of VET institutions to improve their performance and efficiency Indicator title
Constituted college councils
Short definition
Number of fully constituted college councils
Purpose To indicate the number of colleges with a potential for governance stability
Source College annual report and Gazette notices
Method of calculation
No calculation is required.
Data limitation
None
Type Activity and Input
Calculation type
None
Reporting cycle
Annually
New indicator
New
Desired performance
Must be in all 50 colleges
Responsibility Sub Programme manager: Ms T Futshane
90
SO: 4.4.1.2 Strengthen the institutional capacity of VET institutions to improve their performance and efficiency
Indicator title
Framework developed and implemented
Short definition
Human Resource Management and Planning (HRM&P) framework for FET colleges developed and implemented
Purpose To ensure that there is a Human Resource management and Planning framework for the FET colleges that regulate, inter alia, staff provisioning
Source Report Method of calculation
No calculation required
Data limitation
Not applicable
Type Input- activity Calculation type
Once only for 2012
Reporting cycle
Quarterly
New indicator
No
Desired performance
Adequate staff provisioning, Improved HR Management, Labour Relations and increased throughput rate
Responsibility
Sub Programme manager: Ms T Futshane
91
SO: 4.4.1.3 Manage and administer a credible and efficient examinations and assessment system for VET institutions
Indicator title Efficient registration, resulting, and certification system
Short definition An efficient registration, resulting, and certification system applied
Purpose Ensure timeous and accurate resulting and certification of FETC and AET candidates.
Source SITA based mainframe for FETC and AET examinations.
Method of calculation
N/A
Data limitation N/A
Type Output
Calculation type N/A
Reporting cycle Per Examination Cycle
New indicator No
Desired performance
Efficient registration , resulting, and certification system
Responsibility Chief Director: Ms NL Mjajubana
92
SO: 4.4.1.3 Manage and administer a credible and efficient examinations and assessment system for VET institutions
Indicator title Institutions conducting improved assessments
Short definition Percentage of vocational education training institutions conducting improved assessments
Purpose To tracks quality of assessment practices at examination centres.
Source Reports generated about the implementation of assessment practices at each examination centres.
Method of calculation
Rating scale is used to determine quality of assessment per examination centre.
Data limitation Objectivity of the assessment monitor.
Type Output.
Calculation type Cumulative
Reporting cycle Annually
New indicator New
Desired performance
Increased number of institutions conducting improved assessments
Responsibility Chief Director: Ms NL Mjajubana
93
SO: 4.4.1.4 Provide support for the implementation of a monitoring, evaluation and research for the improvement of the vocational education and training system
Indicator title Business Management system standards
Short definition Number of colleges implementing Business Management system standards
Purpose To ensure an acceptable level of data quality
Source Annual and snap surveys
Method of calculation
Headcount enrolment on all programmes per college, per province.
Data limitation Not all colleges are able to convert fully to the required standard in one year
Type Input
Calculation type N/A
Reporting cycle Annually
New indicator new
Desired performance
All college implement the required data standard
Responsibility Sub Programme manager: Ms T Futshane
94
SO: 4.4.1.4 Provide support for the implementation of a monitoring, evaluation and research for the improvement of the vocational education and training system Indicator title AET Centers conducting annual surveys Short definition Number of AET centers where annual surveys
were conducted Purpose To collect data in the whole sector per centre
Source Annual and Snap survey Method of calculation
N/A
Data limitation The accuracy of the data depends on the reliability of the class registers kept at the centre as well as the accuracy of the capturing of the data at the centre
Type Output Calculation type
Cumulative
Reporting cycle Bi-Annually
New indicator No
Desired performance
To monitor the return rate of completed survey forms from each centre in the country
Responsibility Sub Programme manager: Ms T Futshane
95
SO: 4.4.1.4 Provide support for the implementation of a monitoring, evaluation and research for the improvement of the vocational education and training system
Indicator title FET Centers conducting annual surveys
Short definition Number of FET centers where annual surveys were conducted
Purpose To collect data in the whole sector
Source Annual survey and weekly enrolment monitoring
Method of calculation
The surveys gets distributed to each college and reported to National
Data limitation The accuracy of the data depends on the reliability of the class registers kept at the college as well as the accuracy of the capturing of the data at the college
Type Output
Calculation type
Cumulative
Reporting cycle Bi-Annually
New indicator No Desired performance
To monitor the return rate of completed survey forms from each college in the country
Responsibility Sub Programme manager: Ms T Futshane
96
SO: 4.4.1.4 Provide support for the implementation of a monitoring, evaluation and research for the improvement of the vocational education and training system
Indicator title Model for FET colleges
Short definition A model for FET Colleges expansion developed
Purpose To ensure efficient and effective expansion
Source Colleges Method of calculation
Calculation of M2/FTE per timetable programme
Data limitation Colleges not calculating their floor space correctly
Type Efficiency
Calculation type
Non- accumulative
Reporting cycle Annually
New indicator new
Desired performance
Colleges to show in excess of 40% improvement
Responsibility Sub Programme manager: Ms T Futshane
97
PROGRAMME 5: SKILLS DEVELOPMENT
SO: 4.5.1.1 Provide a dynamic interface between the workplace and learning institutions and to promote quality learning at work and for work by 2014
Indicator title
Artisans found competent
Short definition Number of artisan candidates founded competent nationally
Purpose Records number of persons becoming qualified artisans in support of economic growth
Source Monthly reports from SETAs, INDLELA and other relevant role players
Method of calculation
Number reported by SETAs, INDLELA and other relevant role players.
Data limitation No reports or late or inaccurate reports received
Type Measures Outputs
Calculation type Cumulative that is compared against annual target
Reporting cycle Quarterly
New indicator Ongoing from previous years
Desired performance
Performance must be at target level or more.
Responsibility Sub Programme manager:
98
SO: 4.5.1.1 Provide a dynamic interface between the workplace and learning institutions and to promote quality learning at work and for work by 2014 Indicator title Graduates receiving work integrated learning
Short definition Number of graduates receiving work integrated learning
Purpose Records numbers of learners entering workplaces to complete or complement their learning programmes to enhance their employability
Source Reports from SETAs, FET Colleges and Universities
Method of calculation
Reports from SETAs, FET Colleges and Universities
Data limitation No reports or late or inaccurate reports received
Type Measures Outcomes
Calculation type Cumulative that is compared against annual target
Reporting cycle Annually
New indicator New
Desired performance
Performance must be at target level or more.
Responsibility Sub Programme manager : WIL
99
SO: 4.5.1.1 Provide a dynamic interface between the workplace and learning institutions and to promote quality learning at work and for work by 2014
Indicator title Trade testing system developed
Short definition Secure trade testing system developed and implemented at all trade test centers
Purpose National single secure system utilized to ensure same standard utilized nationally to remove any irregularities from system.
Source National Artisan Moderation Body
Method of calculation
System operational in planning or development or in pilot phase or operational
Data limitation Lack of trade tests for specific artisan trades
Type Measures inputs, processes and outputs
Calculation type Cumulative
Reporting cycle Annually
New indicator New
Desired performance
Progressively achieving operational status
Responsibility Sub Programme manager:
100
SO: 4.5.1.1 Provide a dynamic interface between the workplace and learning institutions and to promote quality learning at work and for work by 2014 Indicator title Audits conducted at SETA accredited trade
test centers
Short definition Number of audits conducted at SETA accredited trade test centers
Purpose To ensure quality assurance of trade testing that results in high quality artisans entering the labour market
Source National Artisan Moderation Body
Method of calculation
Based on number of audit reports resulting from audit visits
Data limitation Reports not completed or late.
Type Measures inputs
Calculation type Cumulative
Reporting cycle Quarterly
New indicator Ongoing from previous years
Desired performance
Performance must be at target level or more.
Responsibility Sub Programme manager:?
101
SO: 4.5.1.1 Provide a dynamic interface between the workplace and learning institutions and to promote quality learning at work and for work by 2014
Indicator title Alignment of learning programme regulations Short definition
Learning programme regulations aligned to the Occupational Qualification Framework
Purpose To provide a framework for quality workplace training routes in line with the NQF and OQF and support the allocation of the skills levy and compliance to the Basic Conditions of employment Act
Source The Occupational Qualification Framework and National Qualification Framework, BCEA
Method of calculation
Publication of Learning Programme Regulations. Learnership Agreements registered by the SETAs
Data limitation Dependant on the approval of the sub framework of the QCTO and the NQF
Type Inputs
Calculation type Non cumulative
Reporting cycle Annually
New indicator New Desired performance
To regulate the occupational routes of learning in the workplace to ensure quality.
Responsibility Sub Programme manager: SETA Support and Learnerships
102
SO: 4.5.1.1 Provide a dynamic interface between the workplace and learning institutions and to promote quality learning at work and for work by 2014
Indicator title Framework signed off and implemented
Short definition Best practice annual path framework signed off by NSA and implemented
Purpose To develop a National Standard Framework for Best Practice in Skills Development
Source Skills Development Act indicates that the Minister may develop regulations for a national standard.
Method of calculation
The number of Best Practice Awards issued by the Minister at the Skills Conference
Data limitation The quality of Good Practice applications and its relevance to the criteria set in the Framework. The lack of consistent evaluation across the SETAs.
Type Output Calculation type Non cumulative
Reporting cycle Annually, a subject to the Skills Conference New indicator New Desired performance
To set regulations of the National Standard FOR Good Practice so as to create an environment where best practice is recognized and shared.
Responsibility Sub Programme manager:SETA Support and Learnerships
103
SO: 4.5.1.1 Provide a dynamic interface between the workplace and learning institutions and to promote quality learning at work and for work by 2014 Indicator title Policy framework developed Short definition
Policy framework for ISOE and SDI Agencies developed and implemented
Purpose Agencies to support the development of partnerships between SETAs, Colleges and the workplace.
Source None
Method of calculation
Partnerships supported
Data limitation Lack on data
Type Input
Calculation type
Non cumulative
Reporting cycle
Annually
New indicator New
Desired performance
To create support to small companies accessing skills development and to build partnerships/access for learners to the workplace
Responsibility Sub Programme manager: SETA Support and Learnerships
104
SO: 4.5.1.1 Provide a dynamic interface between the workplace and learning institutions and to promote quality learning at work and for work by 2014
Indicator title
NSDS III implemented by SETAs
Short definition Percentage of SETA implementing NSDS III with approved Service Level Agreement
Purpose To improve the effectiveness and efficiency of skills development and promote sustainable employment
Source NSDS III reports submitted by SETAs Method of calculation
Quarterly reports submitted by SETAs
Data limitation Lack of reporting system for SETA data to the Department
Type Impact, efficiency, economy, equity and outcomes
Calculation type
Non-Cumulative
Reporting cycle Quarterly
New indicator New
Desired performance
SETAs to implement and achieve the set targets as indicated and agreed upon in the SSP and Strategic Plans
Responsibility Sub Programme manager: SETA Performance
105
SO: 4.5.1.2 Provide a dynamic interface between the workplace and learning institutions and to promote quality learning at work and for work by 2014 Indicator title
Sector skills plans approved
Short definition
Number of SETA strategic plans analyzed in relation to the Sector skills plans and approved
Purpose To align SETA Plans and Funding to the Government wide Strategy and to Sector demands with the Post schools system of FET Colleges and Universities
Source SETAs submit Sector Skills Plans to the Department as an annexure to the Strategic Plan.
Method of calculation
The alignment of Sector Skills Plan in reflecting the labour market demand for skills and the alignment to Government priorities.
Data limitation
Lack of quality data and analysis to indicate demand
Type Outcomes and impact Calculation type
Cumulative
Reporting cycle
Annually
New indicator New Desired performance
Sector Skills Plans that are responsive to the economic growth needs of the Country and the Labour Market.
Responsibility Sub Programme manager: SETA Support and Learnerships
106
SO: 4.5.1.2 Provide a dynamic interface between the workplace and learning institutions and to promote quality learning at work and for work by 2014 Indicator title Communication with SETAs
Short definition
Improved communication with SETAS through SETA Fora
Purpose To communicate with SETAs on matters that impact on Service Delivery and achievement of the objectives of the DHET.
Source None
Method of calculation
Number of meetings and communications to the SETAs
Data limitation
None
Type Input and impact
Calculation type
Cumulative
Reporting cycle
Bi- Annually
New indicator New
Desired performance
To ensure alignment and achievement of the Skills Development Objectives
Responsibility Sub Programme manager: SETA Coordination
107
SO: 4.5.1.2 Provide a dynamic interface between the workplace and learning institutions and to promote quality learning at work and for work by 2014
Indicator title
NSDS implementation reports
Short definition
Number of NSDS implementation reports produced
Purpose To provide information on NSDS implementation for monitoring purposes.
Source SETA coordination, NSF, VCET, Universities Branch, and INDLELA/NAMB reports
Method of calculation
Simple count. Each implementing agent submits report against set NSDS objectives.
Data limitation No independent method of verifying veracity of submitted reports.
Type Output Calculation type
Non cumulative
Reporting cycle
Annual
New indicator No
Desired performance
Report with verified content.
Responsibility Sub Programme manager:?
108
SO: 4.5.1.3 provides funds to support projects that are national priorities in the NSDS, that advance the Human Resource Development Strategy (HRDS) of South Africa and that support the NSA in its work Indicator title
Support for national priority projects
Short definition
Amount in rand value earmarked to support projects of national priority
Purpose To track the allocation of NSF funding to national priorities and the disbursement thereof
Source NSF accounting system(PASTEL) through monthly management accounts
Method of calculation
Disbursements by priority area are indicated in the NSF annual programmes budget. Both allocation and disbursement will be tracked monthly from commitment and disbursement information on the accounting system
Data limitation
Activities of the PEC drive commitments implementation at third party level drives disbursements
Type Output Calculation type
Cumulative month-by-month and for the year
Reporting cycle
Annually with quarterly progress updates
New indicator No Desired performance
Increase in amounts committed and disbursed are indicative of NSF efficiency to increase investments in skills supporting national priority
Responsibility Sub Programme manager:?
109
SO: 4.5.1.3 provides funds to support projects that are national priorities in the NSDS, that advance the Human Resource Development Strategy (HRDS) of South Africa and that support the NSA in its work
Indicator title
Projects supported
Short definition
Number of projects supported by National Skills fund
Purpose Indicates how widely NSF funding is distributed across the national priorities
Source Commitment register from the NSF accounting system
Method of calculation
Count of the number of projects approved
Data limitation
Projects are often multiyear and may be repeated years building up to the final reporting year for the target
Type Output
Calculation type
Cumulative in final year with annual target
Reporting cycle
Quarterly
New indicator No
Desired performance
Increase in the number of projects funded
Responsibility Sub Programme manager:?
110
SO: 4.5.1.3 provides funds to support projects that are national priorities in the NSDS, that advance the Human Resource Development Strategy (HRDS) of South Africa and that support the NSA in its work Indicator title
Learners trained
Short definition
Number of learners trained in NSF projects
Purpose To report on the number of learners benefitting from NSF funded projects
Source Monthly & quarterly project implementation reports captured on NSF information system and data collated into quarterly reports
Method of calculation
Learners entering the training programmes are counted as distinct units. Similarly those completing programmes are counted. These are measured annually but tracked quarterly
Data limitation
Learner data indicates progress and not completion-quarterly data indicates those in training and not learners trained
Type Output Calculation type
Count of distinct individuals at the end of year entering and/or completing programmes
Reporting cycle
Quarterly
New indicator No Desired performance
Increase in the learners participating in learning programmes and those completing learning programmes
Responsibility Sub Programme manager:?