20160223 - IT transition project timing (Infrastructure Foundation)-v3.pptx 2Draft—for discussion only
Relocate Dev & Test Relocate Prod
Build out dev and
test infrastructure
XS XL
Build out prod
infrastructureM
Voice Separation
Skype for Business MigrationBuild out Lync
2013 in VUHXL
XLM
Directory svcs
analysis
Transition Management Projects
E Sizing of effort
completed
BI Replacement
ITSM implementation
New IDM implementation
EPI replacement implementation MDM – additional data
ERP implementation
Directory svcs
analysis
Domain name decision
VUMC Email service transitionSolution analysis
Separate network cores and control point
Separate VPN and wireless
Separate perimeter and security environment
Hill DC Build
Out & App
Relo
VU Disaster
Recovery
VU Master
Data
Management
Data
Network
VUMC
VU Identity
Management
FY16 FY17 FY18
Ide
nti
ty a
nd
Ap
p S
ep
ara
tio
nIn
fra
. S
ep
ara
tio
nA
pp
lic
ati
on
Re
loc
ati
on
FY19
VU SkyVU
(ERP)
VU Directory
Services
VU
ITSM
Today
VUMC
Directory
Services
FY20
VUH back-up
IR, storage1
Establish new
Brick and Mortar
secondary DC
Demos
IDM vendor
Selection
(SailPoint)
MDM vendor
Selection
(IBM)
Building
Realign
PM RM
P Zhang
J Wolff
D Oliver
C Marshall
R Williams
C Ferrell
R Williams
R Williams
D Platz
D Platz
N Oeser
R Francis
S Bryant
K McGill-Barrett
J Giampaolo
S Bryant
J McCammon
M Hollifield
S Bryant
M M
S
XL
L
M
LXS
XSL
XS
XS L
XS L L
XL
M
S
S Bryant
S Bryant
FY21
VU Business
IntelligenceL B Hawkins
K Emery
New directory
services setup
Migrate users and applications
to new directory servicesM
M
M XL
New directory
services setup
Migrate users and applications
to new directory servicesM XL
vumc.org
primaryXS
IDM requires operational
VU DS shell March 2017
VUMC Email requires
operational VUMC DS --
NEC Voice
Network
Unified
Comms.D Oliver
C Contos
J Loudon
Relocate app-
specific DRS
3
Four coordinated disciplines will drive TMO program success
Communication
Management
• Be the definitive source for communications
• Communicate project status and issue resolution
• Community outreach
Budget
Management
• Track, forecast, and communicate budget
• Validate and update assumptions
• Manage project plans against available budget
Change
Management
• Assess project impact on workforce
• Mitigate risks throughout the project
• Ensure appropriate governance channels utilized
Program
Management
• Integrate project plans with PMs
• Manage scope and sequencing
• Track project progress, issues, and open issues
5Draft—for discussion only
IT transition consists of thirteen long-term projects
Project Objective Deliverables
Application RelocationMigrate applications into entity-specific data centers All VU-owned apps in Hill or cloud and all
VUMC-owned apps in VUH or cloud
VU Disaster RecoveryProvide backup and replication in new DR site for
university apps
New DR location and transition of 11 key
university applications
VU ITSMStand up new service management platform and exit
Pegasus
Process development, new ITSM system,
and support tools
Data NetworkProvide VU and VUMC fully dedicated data networks Building realignment and separation of
network cores
NEC Voice NetworkProvide VU and VUMC fully dedicated voice networks Physical, system, and perimeter separation of
the voice network
Unified CommunicationsProvide VU and VUMC individual systems of integrated
real-time communication services
Separation of unified communication tools
such as Lync and SharePoint
VUMC EmailEstablish new cloud email solution for VUMC Cloud-based email platform and migration of
current users and data
VUMC Directory
Services
Implement new AD environment for VUMC New VUMC-only directory
VU Directory ServicesImplement new AD environment for VU New VU-only directory
VU Identity ManagementImplement new Identity Management solution for VU SailPoint Identity solution with new
provisioning of university IDs
VU Master Data
Management
Implement new Master Data Management solution for VU IBM Infosphere solution to master person
data and replace EPI
VU SkyVUReplace university HR and Financial systems Oracle Cloud HCM and ERP system up and
running 7/1/17
VU Business IntelligenceReplace university reliance on Business Objects Oracle business intelligence reporting
9
TMO will leverage multiple channels to inform stakeholders
Community
Executive
Project Teams
Individual Project Meetings TMO PM Meetings Relationship Managers
MyVU, MyVUMC, Reporter, Websites Panel Discussions
Governance Infrastructure Leaders Executive Dashboard
10
Change Management will facilitate governance of scope and
resources
Governance Scope and Resources Workforce Pulse
11
Governance workflows will facilitate escalation and decision-
making
VUMC
Request
VUMC Governance Body
MC Clinical Apps (Letkeman)
MC Non-Clinical Apps (Hagovsky)
MC Data (Letkeman/Hagovsky)
MC Infrastructure (Zafar)
MC Security (Hutchinson)
MC Interlock
(Manning)
Shared Governance Body
Shared Application (Hagovsky/Germano)
Shared Data (Hagovsky/Bell)
Shared Infrastructure (Zafar/Spurrier)
Shared Security (Hutchinson/Germano)
Level One Dispute Resolution
Germano, Hutchinson*, Kilpatrick*,
Letkeman, Sundaram
VU
Request
VU Governance Body
VU AppSync (Armour-Spitzer)
VU Infrastructure (Sundaram)
VU Security (Sundaram)
VU Data (Bell)
VU AAAOC (Christiansen)
PIP
(Lutz)
YesShared? Shared?YesNoEnd No End
as needed
* Hutchinson engaged on transition projects, Kilpatrick ex officio re: transition projects
Joint Oversight Committee
Lutz, Manning, Moore, Sweet
Approval with
business
counterpart begins
Approval required
from business
counterpart
Approval required
from business
counterpart
Approval with
business
counterpart begins