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100 frequently asked questions
Types of traineeship
1) Q: What is the difference between the traineeships for universitygraduates and training placements (apart from the scholarship)?
2) Q: What is the duration of the different types of traineeship offeredat Parliament?
) Q: What is the difference between the general and the !ournalismoption? "an # apply for both?
$) Q: %re &!ournalism option' tass different from &general option'tass?
) Q: What is the &programme of traineeships for people withdisabilities' and what ind of tass are involved?
*) Q: "an # apply for both a university graduate traineeship and atraining placement?
+) Q: "an # apply both for a university graduate traineeship (generalor !ournalism option) and for the programme for people with disabilities?
,) Q: "an # apply both for a training placement and for theprogramme for people with disabilities?
Applications
-) Q: .ow do # apply for a traineeship?
1/) Q: What are the general conditions for admission?
11) Q: Who can apply for a traineeship at the 0uropean Parliament?
12) Q: "an # apply for a traineeship at the 0uropean Parliament if #have already completed a traineeship for university graduates or a paid
training placement at a 0uropean institution?
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1) Q: # am not a national of a ember tate of the 0uropean 3nionor of an applicant country4 "an # apply for Parliament's traineeshipsprogramme?
1$) Q: What is the application procedure for third5country nationals
from non5applicant countries?
1) Q: #s there a ma6imum age limit for applicants?
1*) Q: # have completed my studies (minimum three years' duration)but have not yet received my diploma4 "an # nonetheless apply for auniversity graduate traineeship?
1+) Q: What are the deadlines for applying?
1,) Q: #s it necessary to go through the official procedure or areunsolicited applications also possible?
1-) Q: "an # send the application by post?
2/) Q: 7o # need to send any supporting documents when applying?
21) Q: .ow will # now that the 8raineeships 9ffice has received myapplication?
22) Q: What should # do if # have not received a confirmationmessage?
2) Q: .ow can # trace a lost registration number?
2$) Q: hould # contact the 8raineeships 9ffice to chec the status of my application?
2) Q: "an # change my application?
2*) Q: "an the 8raineeships 9ffice inform me earlier to enable me tomae any necessary preparations (finding accommodation universityapproval visa application)?
Online application form
2+) Q: What should # bear in mind when applying online?
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2,) Q: Where can # find more details about traineeships and theconditions for admission?
2-) Q: #s the online application sufficient at the first stage of theprocedure?
/) Q: #s the application form available in all the 03 languages?
1) Q: What is meant by an &undergraduate course'?
2) Q: What type of education should # include in the &postgraduatestudies' field?
) Q: .ow will # now which departments to choose?
$) Q: .ow should # apply for a traineeship in one of the 0uropeanParliament;s #nformation 9ffices?
) Q: %re preferences regarding places of wor taen intoconsideration?
*) Q: "an # submit more than one application to increase mychances of being selected?
+) Q: What should # do if # have made a mistae in my application?
,) Q: .ow many times can # reapply for future traineeship periods?#s there any limit?
Selection procedure
-) Q: .ow are trainees selected?
$/) Q: What are the stages of the procedure?
$1) Q: #f my application is re!ected will it be possible to find out why?7o you compile lists of applicants' scores?
$2) Q: "an # obtain feedbac on my application to increase mychances for the ne6t round?
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$) Q: "ould my application be reconsidered by departments other than the two for which # e6pressed a preference?
$$) Q: # have been placed on a waiting list4 What are my chances of being offered a traineeship?
$) Q: What is the ne6t stage in the procedure if # am preselected?
$*) Q: When should # send supporting documents?
$+) Q: "an # postpone the start of my traineeship until a later date?
$,) Q: "an # defer my acceptance of the traineeship to a futureintae? #n other words if # am selected can # wait until a later period
before doing the traineeship?
$-) Q: Will the results of the selection procedure be published?
Recruitment procedure
/) Q: Will # receive an official letter of admission?
1) Q: 7o the copies of supporting documents need to be certified asauthentic copies of the originals?
2) Q: # have not yet received my postgraduate diploma4 hould #send it at a later stage?
) Q: 7o # have to send copies of certificates concerning mylanguage sills?
$) Q: # have been selected for the !ournalism option and have a
diploma in !ournalism4 7o # also need to send published articles to provemy !ournalistic sills?
) Q: 7o # have to provide translations of supporting documents?
*) Q: 7o supporting documents have to be sent by registered mail?
+) Q: Will # be sent confirmation that the 8raineeships 9ffice hasreceived my documents?
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,) Q: # no longer have the application form or the confirmationmessage4 "ould the 8raineeships 9ffice locate my application form andsend me a copy to sign?
-) Q: # have got married since # submitted my application for a
traineeship for university graduates4 Will that be relevant if # amselected?
*/) Q: y place of residence has changed since # applied for atraineeship4 Will that be relevant if # am selected?
*1) Q: Will # sign a contract with the 0uropean Parliament?
*2) Q: "an my traineeship be e6tended? #f so for how long?
The traineeship
*) Q: %re all trainees based in
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+$) Q: What is meant by &special leave'?
+) Q: What should # do if # fall ill during my traineeship?
+*) Q: Will my traineeship involve any duty travel?
Financial aspects
++) Q: %re trainees insured?
+,) Q: %m # entitled to allowances if # am offered a trainingplacement?
+-) Q: 7oes the 0uropean Parliament cover the cost of travel frommy place of residence to the place where # am to do my traineeship?
,/) Q: Will Parliament cover the costs of my daily commuting to andfrom wor?
,1) Q: 7o # have to have a ban account in the country of assignment?
,2) Q: #s it possible to obtain an advance on the scholarship onarrival?
,) Q: 3nder what circumstances would # be entitled to the householdallowance during my traineeship?
,$) Q: Will # be entitled to unemployment benefit after # havecompleted my traineeship in the 0uropean Parliament?
,) Q: What is the amount of the scholarship paid by the 0uropean
Parliament?
,*) Q: #s a traineeship considered to be employment? Will # bee6empted from paying social security contributions in my homecountry?
,+) Q: #s the scholarship sub!ect to ta6ation?
,,) Q: Will my traineeship period count towards my pension
calculation?
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,-) Q: 7o # have to terminate my current employment for the durationof the traineeship?
-/) Q: #s any other grant e4g4 from a university or an orphan'sallowance considered income?
-1) Q: What is the procedure for going on &mission'?
-2) Q: What is the procedure for claiming reimbursement of missione6penses?
Career prospects
-) Q: What are my prospects of securing employment at the0uropean Parliament after the traineeship?
Some statistics
-$) Q: .ow many applications does the 0uropean Parliament receiveeach year and how many are accepted?
-) Q: Which countries do the trainees come from?
-*) Q: Where are trainees usually based?
-+) Q: #s it easier to get a traineeship in some places than in others?
-,) Q: %re there more university graduate traineeship opportunities or more training placements?
Study visits
--) Q: What is the purpose of study visits?
1//) Q: What is the procedure for study visits?
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Types of traineeship
1) ! "hat is the difference #et$een the traineeships for university %raduates and trainin% placements &apart from thescholarship)'
A: The traineeships for university graduates are open only to graduates from
universities or from other colleges regarded as equivalent Their purpose is to
ena!le trainees to supplement the "no#ledge #hich they acquired during their
studies and to familiarise themselves #ith the activities of the $uropean %nion
and& in particular& the $uropean 'arliament
Training placements are intended for young people #ho have gained the post(
secondary school diploma corresponding to university entrance level& eg the
A!itur )*$+& the !accalaur,at )-.& /T+& the matura )'/& AT+& or have reached an
equivalent level of higher or technical education 'riority is given to young
people #ho are required to complete a traineeship as part of their course of
study
() ! "hat is the duration of the different types of traineeshipoffered at arliament'
A: Traineeships for university graduates and on the traineeship programme for
people #ith disa!ilities last five months This period cannot !e e0tended Thereare t#o set periods: 1 arch ( 31 uly and 1 cto!er ( 2 -e!ruary
Training placements last !et#een one and four months if they are not
compulsory and may !egin on 1 anuary& 1 ay or 1 eptem!er
f the traineeship is compulsory& its duration and dates correspond to those
indicated !y the educational esta!lishment These traineeships may !e e0tended
!y a ma0imum of t#o months
*ifferent hours may !e #or"ed !y trainees involved in childcare activities
)crche traineeships+
The periods of #or" are indicated in Article 26 of the nternal .ules 8overning
Traineeships and tudy 9isits
*) ! "hat is the difference #et$een the %eneral and the +ournalism option' Can , apply for #oth'
A: The ournalism option has !een designed for those #ho have studied& or
acquired e0perience in& ournalism They must !e a!le to demonstrate their
professional e0perience as evidenced either !y #or"s pu!lished& or !y
mem!ership of a ournalists; association in an $% em!er tate& or !y a
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ournalism qualification recognised in $% em!er tates or in applicant
countries
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Applications
4) ! 5o$ do , apply for a traineeship'
A: To apply for a traineeship& you must complete the online application form
availa!le at:
http:??###europarleuropaeu?a!outparliament?en?==7cecd1cc?Traineeshipshtml& specifying
your choice of traineeship
As applications must !e su!mitted using the online application form& #e #ould
advise you not to #ait till the last day !efore applying& in order to avoid
overloading the system
10) ! "hat are the %eneral conditions for admission'
A: Trainees must:
)a+ !e nationals of a em!er tate of the $uropean %nion or of an applicant
country@
)!+ !e aged 1 or over on the traineeship starting date@
)c+ have a thorough "no#ledge of one of the official languages of the $uropean
%nion@
)d+ not have !een a#arded any other traineeship or have !een in paidemployment for more than four consecutive #ee"s at the e0pense of the
$uropean %nion !udget@
)e+ for trainees in the field of childcare& a declaration proving no criminal record&
issued in the last year at their most recent place of residence A declaration
specifically issued to individuals having contact #ith children is required if such
a document e0ists in the country in question
11) ! "ho can apply for a traineeship at the 6uropean
arliament'A: Traineeships for university graduates:
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Traineeships for university graduates are also open to people #ith disa!ilities
#ho are graduates of universities or equivalent institutions and people #hose
qualifications are !elo# university level
1() ! Can , apply for a traineeship at the 6uropean arliament if ,have already completed a traineeship for university %raduatesor a paid trainin% placement at a 6uropean institution'
A: o
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education 'riority is given to young people #ho are required to complete a
traineeship as part of their course of study
1) ! , have completed my studies &minimum three years/duration) #ut have not yet received my diploma9 Can ,nonetheless apply for a university %raduate traineeship'
A: f you have completed your studies !ut not yet received an official degree
certificate& you can still apply to do a university graduate traineeship if you
provide a formal statement from your university confirming your degree result
12) ! "hat are the deadlines for applyin%'
A: Applications for traineeships for university graduates& including traineeships
for people #ith disa!ilities& must !e su!mitted online !et#een 15 August and 15
cto!er )at midnight+ for traineeships !eginning on 1 arch& and !et#een 15arch and 15 ay )at midnight+ for traineeships !eginning on 1 cto!er
nline applications for training placements starting on 1 anuary& 1 ay or 1
eptem!er must reach us at least three months !efore those starting dates
13) ! ,s it necessary to %o throu%h the official procedure or areunsolicited applications also possi#le'
A:
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concerning the traineeship and a copy of your application in pdf format& a paper
version of #hich #ill !e requested from you if #e offer you a traineeship
(() ! "hat should , do if , have not received a confirmationmessa%e'
A: f you have not received a confirmation message your application may not
have !een successfully delivered 'lease try to resend it
.emem!er to tic" the !o0 for the declaration on your honour Bhen the
EDonfirm; !utton appears& you can su!mit your application
(*) ! 5o$ can , trace a lost re%istration num#er'
A: 'lease contact the Traineeships ffice using the Dontact form on the #e!site
to recover your registration num!er
(-) ! Should , contact the Traineeships Office to check the statusof my application'
A: o
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data entered #ill !e lost Be therefore recommend reading carefully the
Enternal .ules 8overning Traineeships and tudy 9isits in the ecretariat of the
$uropean 'arliament; and all of these -requently As"ed Huestions !efore
completing the application form
(3) ! "here can , find more details a#out traineeships and theconditions for admission'
A: The Enternal .ules 8overning Traineeships and tudy 9isits in the
ecretariat of the $uropean 'arliament;& #hich provide more information a!out
traineeships& are availa!le on our #e!site in all the official $% languages
(4) ! ,s the online application sufficient at the first sta%e of theprocedure'
A:
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A:
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A: o f you are interested in a future traineeship at the $uropean 'arliament
and still satisfy the conditions for admission you can reapply for each ne#
period
Selection procedure
*4) ! 5o$ are trainees selected'
A: Trainees are selected !y those departments #ishing to ta"e on trainees for a
given traineeship period election is made according to the professional
!ac"ground required& ta"ing into account the tas"s to !e assigned to a trainee
#ithin the range of the departments; proected activities and the a!ility to
accommodate trainees in a given period
'.TAT: 8iven the very high num!er of applicants& your application #ill
!e sent only to the departments in #hich you have e0pressed an interest
-0) ! "hat are the sta%es of the procedure'
A: Applicants have to apply online #ithin the specified deadline The only
e0ception #ill !e for people #ith disa!led #ho are una!le to access the online
application form n that case the applicant should contact the Traineeships
ffice using the Dontact form on our #e!site to request the application form in
Bord format& #hich the applicant can then send !y e(mail and?or ordinary mail
After the deadline the Traineeships ffice verifies the eligi!ility of the
applications
f your application is not eligi!le you #ill !e informed !y e(mail
shortly after the deadline for applications
$ligi!le applications are considered !y the departments of the various
directorates(general& depending on #here the applicants; #ould li"e to
!e !ased
T#o to three months !efore the starting date& applicants #ill !e
informed a!out the outcome of the procedure )unsuccessful& #aiting
list& preselected applicants+
'reselected applicants #ill !e as"ed to confirm their participation and
send all the supporting documents to the Traineeships ffice& together
#ith the printed and signed copy of their application form
nce the preselection has !een completed& and provided your file is
complete and admissi!le& you #ill !e sent an admission letter and
certain useful information
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Applicants on the #aiting list #ill not !e contacted again unless
selected applicants have declined the traineeship offers
Applicants #ho apply under the Eprogramme of traineeships for people #ith a
disa!ility; and #ho are preselected on the !asis of merit and s"ills #ill also !e
required to provide the follo#ing documents:
1 a document certifying your disa!ility& recognised in a em!er tate of the
$uropean %nion or in an applicant country@
2 a duly completed reasona!le accommodation form@
3 a diagnosis of the disa!ility and a medical summary dra#n up in $nglish or
-rench !y the e0amining doctor& sent in a in a sealed envelope mar"ed
Econfidential;
'lease note that any information provided a!out a disa!ility #ill !e treated instrict confidence and #ill !e used only !y $uropean 'arliament staff responsi!le
for assessing the possi!ility of a reasona!le accommodation for the purpose of
ma"ing the specific adaptations in the #or"place and helping #ith the search for
accessi!le housing& transport and assistance
-1) ! ,f my application is re+ected= $ill it #e possi#le to find out$hy'
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A: o 8iven the very high num!er of applicants )over === for each period+
#e cannot send all of the applications to every unit in 'arliament;s ecretariat
Be have to apply certain selection criteria& including having applicants specify
t#o preferred departments
--) ! , have #een placed on a $aitin% list9 "hat are my chancesof #ein% offered a traineeship'
A: f the selected applicant has accepted the proposed traineeship& no further
action #ill !e ta"en on your application ther#ise& or if the selected applicant
eventually fails to complete the traineeship& #e #ill approach applicants on the
#aiting list& #ho #ill !e contacted in order of merit
-) ! "hat is the ne;t sta%e in the procedure if , am preselected'
A: f you are preselected& #e #ill send you a traineeship offer !y e(mail
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-or compulsory training placements& if the traineeship dates are not "no#n at
the time of enrolment& please contact us using the Dontact form on our #e!site
-3) ! Can , defer my acceptance of the traineeship to a futureintake' ,n other $ords= if , am selected can , $ait until a later period #efore doin% the traineeship'
A: %nfortunately& for administrative and !udgetary reasons& there is no
possi!ility of deferring acceptance of a traineeship f you are una!le to ta"e up
our offer& the proposed traineeship #ill !e offered to another applicant #hose
name is on the #aiting list
-4) ! "ill the results of the selection procedure #e pu#lished'
A: o The results of the selection procedure #ill not !e pu!lished The eligi!le
applicants #ill !e informed of the results of the selection procedure !y e(mail
Recruitment procedure
0) ! "ill , receive an official letter of admission'
A:
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-) ! , have #een selected for the +ournalism option and have adiploma in +ournalism9
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0) ! 7y place of residence has chan%ed since , applied for atraineeship9 "ill that #e relevant if , am selected'
A:
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A traineeship is not compati!le #ith university tuition during #or"ing hours
) ! Can , do a part:time traineeship'
A: o All applicants #ho are accepted for a traineeship must #or" full time&
#hich at the $uropean 'arliament means 375 hours a #ee"
*ifferent hours may !e #or"ed !y trainees involved in childcare activities
) ! "ho $ill #e responsi#le for me durin% my traineeship'
A: Trainees are under the responsi!ility of a supervisor for the entire duration of
their traineeship
2) ! , $ould like to kno$ more a#out the tasks involved in my
traineeship pro%ramme9 "ho should , contact'
A: To o!tain more information a!out the tas"s to !e entrusted to you during
your traineeship& please contact your supervisor at the e(mail address indicated
in our traineeship offer
3) ! Can you provide me $ith names and addresses of other trainees $ho $ill #e doin% their traineeship at the same timeas me'
A: As a rule& #e are not allo#ed to pass on the personal details of other traineesFo#ever& #e can do so if trainees agree to communicate their details to other
trainees or interested !odies
4) !
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guarantee that this #ill al#ays !e possi!le Trainees should loo" for
accommodation #ell in advance The $uropean 'arliament cannot !e held
responsi!le if a trainee fails to find adequate accommodation in the designated
place of #or"
21) ! ,s there a dress code at the 6uropean arliament'
A: There is no particular dress code 'lease ma"e sure& ho#ever& that #hatever
you #ear is neat and clean en #ould !e #ell advised to !ring at least one suit
for any missions to tras!ourg
2() ! "ill , need a visa'
A: f you are not a national of an $% em!er tate you #ill need a multiple visa
in order to enter the country #here you #ill do your traineeship The position
may also depend on your current status and #hether you are currently living inyour home country or a!road 'lease contact the em!assy or consulate of the
country concerned )the one in #hich you are to do your traineeship+ in the
country #here you have legal residence
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Financial aspects
22) ! Are trainees insured'
A:
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'ayment for the ourney to the place of #or" #ill !e made at the !eginning of
the traineeship and for the return ourney a fe# #ee"s after the end of the
traineeship
30) ! "ill arliament cover the costs of my daily commutin% toand from $ork'
A: o Transport costs incurred during your traineeship are not paid !y the
$uropean 'arliament
31) !
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trainees outside Celgium or /u0em!ourg& the amount of the scholarship is
#eighted to reflect the higher or lo#er cost of living in the relevant countries
Trainees on a traineeship for people #ith disa!ilities #ho incur additional costs
as a result of their disa!ility can apply for an additional payment of up to 5=> of
the scholarship& on presentation of appropriate supporting documents
3) ! ,s a traineeship considered to #e employment' "ill , #ee;empted from payin% social security contri#utions in myhome country'
A: A traineeship at the $uropean 'arliament is not considered employment
*uring your traineeship you do not contri!ute to any social security scheme&
either on an $% !asis or in the country #here you are assigned
As far as social security contri!utions in your country of origin are concerned&
you should as" your national administration a!out the rules on traineeships
32) ! ,s the scholarship su#+ect to ta;ation'
A: eeting your ta0 o!ligations is entirely your responsi!ility The scholarship
is not su!ect to an $% ta0
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A: Cefore you go on mission& the relevant department dra#s up a mission order
The directorate(general authorises missions a #ee" in advance of their start date
An advance on the mission e0penses may !e paid on request
ourneys should !e made using the most appropriate and most cost(effective
means of transport@ for e0ample& !y train in second class or !y plane in economyclass A flat(rate payment #ill !e made to your !an" account to cover hotel and
su!sistence costs )meals& transport+
Trainees are entitled to an advance of 7=> of the e0pected costs )e0cluding
transport+ Bhere trainees are authorised to travel on mission during the last 15
days of their traineeship& they are not entitled to an advance
4() ! "hat is the procedure for claimin% reim#ursement of
mission e;penses'
%pon return& trainees complete a declaration of e0penses and have it signed !y
their supervisor The declaration of e0penses must !e sent #ithin 1= calendar
days of the end of the mission After 15 calendar days have passed& any amounts
advanced #ill !e automatically recovered from the trainee
The !alance is paid after the declaration of e0penses has !een received and
chec"ed
Career prospects
4*) ! "hat are my prospects of securin% employment at the6uropean arliament after the traineeship'
A: Traineeships do not give trainees the right to future employment in the
$uropean 'arliament fficials are recruited on the !asis of the open
competitions organised !y $'@ contract staff are employed on the !asis of the
calls for e0pression of interest pu!lished !y $' -or further information on
o!s& consult the $uropean 'arliament #e!site http:??###europarlepec?
Some statistics
4-) ! 5o$ many applications does the 6uropean arliamentreceive each year and ho$ many are accepted'
A: n 2=11& the $uropean 'arliament received 7 413 applications to do a
university graduate traineeship )including 423 applications under the
2=
http://www.europarl.ep.ec/http://www.europarl.ep.ec/http://www.europarl.ep.ec/
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programme of traineeships for people #ith a disa!ility+ and 2 54G applications
for a training placement nly 373 applicants for graduate traineeships& 1
applicants under the disa!ility programme and 166 applicants for training
placements #ere accepted
n 2=12& the $uropean 'arliament received 465 applications to do a universitygraduate traineeship )including 2G4 applications under the programme of
traineeships for people #ith a disa!ility+ and 2 477 applications for a training
placement nly 431 applicants for graduate traineeships& 24 applicants under
the disa!ility programme and 147 applicants for training placements #ere
selected
Translation traineeships are managed !y the *irectorate(8eneral for Translation
n 2=12 there #ere 6 26G applications received and 177 translation trainees #ere
selected
4) ! "hich countries do the trainees come from'
ost trainees come from $% em!er tates Third(country nationals from non(
applicant countries may do traineeships at the $uropean 'arliament& although
the num!er #ho do so may not e0ceed 1=> of the total num!er of traineeships
4) ! "here are trainees usually #ased'
A: ost trainees are !ased in Crussels Fo#ever& appro0imately 1=> of trainees
#or" in /u0em!ourg& and a fe# may occasionally !e assigned to administrative
units in tras!ourg Traineeships are also offered at the nformation ffices inthe em!er tates
42) ! ,s it easier to %et a traineeship in some places than inothers'
A: The li"elihood of securing a traineeship is roughly the same in every place of
#or" The directorates #hich receive the largest num!er of applications accept
the largest num!er of applicants& and those #here demand is less accept fe#er
trainees
43) ! Are there more university %raduate traineeshipopportunities or more trainin% placements'
A: There are more traineeships for university graduates
Study visits
44) ! "hat is the purpose of study visits'
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A: They are designed to provide citiJens aged 1 or over #ith opportunities for
more detailed study of specific su!ects relating to $uropean integration
There is also an opportunity to carry out research at the /i!rary or Fistorical
Archive of the $uropean 'arliament )in !oth cases only in /u0em!ourg+
100) ! "hat is the procedure for study visits'
A: The ma0imum duration of a study visit is one month Anyone #ho has
already completed a $uropean 'arliament traineeship must #ait si0 months
!efore applying for a study visit
There are three options:
f you are interested in a study visit at the $uropean 'arliament;s /i!rary&send an e(mail to: tudy9isitKepeuropaeu& putting /i!rary(
/u0em!ourgKepeuropaeu in copy@
f you are interested in a study visit to the $uropean 'arliament;s Archive&
send an e(mail to: tudy9isitKepeuropaeu& putting Arch(
nfoKepeuropaeu in copy@
-or any other study visit& send a request !y e(mail to
tudy9isitKepeuropaeu at least t#o months prior to the date of the visit
t #ill !e ascertained #hether the relevant $uropean 'arliament departments or !odies are a!le to accommodate the applicants& #ho #ill !e informed #hether
their application has !een successful
n accordance #ith the rules in force& the $uropean 'arliament #ill not meet
costs of any nature incurred !y visitors
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