I n t e g r i t y - S e r v i c e - E x c e l l e n c e
482 FIGHTER WING HOMESTEAD AIR RESERVE BASE
QA TRAINING MAR/APR 12
Sherlyn McCauley
5 Apr 12
I n t e g r i t y - S e r v i c e - E x c e l l e n c e
Agenda
Metrics Reviews Discrepancy Tracking Financial Management Checklist -AFIA (Air Force
Inspection Agency)
I n t e g r i t y - S e r v i c e - E x c e l l e n c e
Lost Discounts
Oct-11 Nov-11 Dec-11 Jan-12 Feb-12 Mar-12 Apr-12 May-12 Jun-12 Jul-12 Aug-12 Sep-12 $-
$100.00 $200.00 $300.00 $400.00 $500.00 $600.00 $700.00 $800.00 $900.00
$1,000.00 $1,100.00 $1,200.00 $1,300.00 $1,400.00 $1,500.00
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$1
02
.42
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0 0 0 0 1 0 0 0 0 0 0 0
482 FW/FMPERFORMANCE INDICATORS FOR
LOST DISCOUNTS for FY 12
(Metric = 0)
Finance DFAS Other Number of Lost DiscountsFinance- $102.42 FebNo lost disc Mar
I n t e g r i t y - S e r v i c e - E x c e l l e n c e
Travel Timeliness
Date Range: 01-FEB-2012 - 29-FEB-2012
# Vouchers
# Vouchers
Avg. # # Paid Within 10
Business Days
Processed Reviewed Days to Complete
436 436 6.43 435
I n t e g r i t y - S e r v i c e - E x c e l l e n c e
MAFR Accuracy
Oct-11 Nov-11 Dec-11 Jan-12 Feb-12 Mar-12 Apr-12 May-12 Jun-12 Jul-12 Aug-12 Sep-120
100200300400500
600700800900
1000
11001200130014001500
252
353 327
173
450
0 0 0 0 0 0 02 13 9 9 3 0 0 0 0 0 0 0
99% 96% 97% 95% 99% 0% 0% 0% 0% 0% 0% 0%
482 FW/FMTRAVEL ACCOUNTING MAFR REJECT CHART
for FY 12Metric = >90%
Total Transactions Number of Rejects Percent Correct
I n t e g r i t y - S e r v i c e - E x c e l l e n c e
IAPS Interest
Oct-11 Nov-11 Dec-11 Jan-12 Feb-12 Mar-12 $-
$100.00
$200.00
$300.00
$400.00
$500.00
$600.00
$700.00
$800.00
$900.00
$1,000.00
$1,100.00
$1,200.00
$1,300.00
$1,400.00
$1,500.00
482 FW/FMPERFORMANCE INDICATORS FORCommercial Services Interest Chart
for Oct - Dec FY 12
DFAS Non-DFAS Total Interest Paid Amount Per MillionDFAS-$0.00NON DFAS- $292.59 FebNON DFAS- 41.13 Mar
I n t e g r i t y - S e r v i c e - E x c e l l e n c e
Outstanding Orders/Advances
Oct-11 Nov-11 Dec-11 Jan-12 Feb-12 Mar-12 Apr-12 May-12 Jun-12 Jul-12 Aug-12 Sep-120
50
100
150
200
18 21 2133
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0 0 0 0 0 0 01 1 1 0 2 0 0 0 0 0 0 0
482 FW/FMOUTSTANDING
TRAVEL ORDERS AND ADVANCESfor FY 12
Metric = <50 for Orders, 0 for Advances
Outstanding Orders Outstanding Advances
Orders
Advances
Outstanding Orders Dollars - $14,031.23Outstanding Advances Dollars - $497.63
I n t e g r i t y - S e r v i c e - E x c e l l e n c e
10AF Past Due Accts and Dollars
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Red Font-Serviced by Ellsworth
Objective: Track delinquencies by open accountsMeasures: Percentage of delinquencies for Open AccountsData Source: Citibank
Details
AS
SE
SS
ME
NT
Countermeasure Commander’s
attention
HQ 10A
F
940
ARW -
BEALE A
FB
477
FG - ELM
ENDORF AFB
926
FW -
NELLIS
AFB
513
ACG - TIN
KER AFB
310
SPACE WIN
G- SCHRIE
VER AFB
307
BW- B
ARKSDALE A
FB
301
FW -
CARSWELL
AFB
943
RQG - DAVIS
MONTHAN A
FB
919
SOW-E
GLIN
419
FW -
HILL
AFB
482
FW -
HOMESTEAD A
RB
944
FW -
LUKE A
FB
920
RQW -
PATRICK A
FB
442
FW -
WHIT
EMAN A
FB
0.00%
0.50%
1.00%
1.50%
2.00%
2.50%
3.00%
3.50%
4.00%3.57%
2.13%
1.67%
2.87%
2.01% 1.89%
Open Accounts Analysis 210 delinquent accts
(21%): Drivers- HQ 10AF(21), Carswell AFB (43), Beale(20), Homestead(28), Whiteman (28),
83 accts in salary offset (40%); 3 acct in reduced payment plan
26 accts are voucher related issues (12%)
68 accts are overcharges, misuse and no split disbursements (32%)
7 accts are voucher processing issues (3%)
I n t e g r i t y - S e r v i c e - E x c e l l e n c e
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Command-wide snapshot
• Total Open GTCC Accounts – 49,472• AF total open GTCC accounts – 204,001
• Total AFRC credit limit - $300M
• AFRC delinquent accounts – 1,000• Represents 31% AF delinquent accounts
• AFRC rate = 2.0%
• AF rate = 1.6%
• AFRC GTCC delinquent dollars - $968,489
• Represents 31% of AF dollar delinquencies
• AFRC rate = 9.2%
• AF rate = 5.3%
I n t e g r i t y - S e r v i c e - E x c e l l e n c e
DISCREPANCY TRACKING
Discrepancy Tracking Forms- Electronic Copies Needed- if you have a discrepancy make sure that you generate the DTF for ECD**
Banking Liaison Needed for Disbursing Office
RPO –Long Tour Certification (UCI)
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I n t e g r i t y - S e r v i c e - E x c e l l e n c e
Updated Discrepancy Tracking
Billeting (Local Area)
Dormant Obligations
PCS VHA entitlements
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I n t e g r i t y - S e r v i c e - E x c e l l e n c e
DISCREPANCY TRACKING
We have reviewed the records of those in PCS status to ensure they were getting the correct BAH
Local commuting travel payments-No billeting should be paid when the member resides in the local area (exception aircrew for crew rest)
Ensure that you are turning in your orders with your time card when in military status- this should be a given
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I n t e g r i t y - S e r v i c e - E x c e l l e n c e
Miscellaneous Indicators
RTS open Debts- 28 (Increase of 2) NULO’s- None Outstanding CMS- None Dormant Obligations- No detail information
available in FM Suite- BOS contract will be modified for FY 09 completed for 07 & 08
Unpaid Invoices- 2 Past Due/ 9 current (As of 28 Mar 12)
I n t e g r i t y - S e r v i c e - E x c e l l e n c e
Miscellaneous Indicators
There is increased surveillance on the quarterly reviews completed by the QAM
You must return the information on all corrections by the due date- please provide a copy of the corrected document (come on folks)
This will be tracked to ensure there is no systemic problem
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I n t e g r i t y - S e r v i c e - E x c e l l e n c e
Transformation Update
Migration no date set
DTS is on track for Jun 2012 deployment
CSA (Controlled Spend Account) will not replace the GTC (Government Travel Card) The program will revert back to the GTC
I n t e g r i t y - S e r v i c e - E x c e l l e n c e
Transformation Update
Audit Team will be returning in Jun 12 to review our processes- Operation Green Swindle
Cash Collections are being automated and the CashLink System will be eliminated
DTS is still on track to be deployed without the CSA card deployment
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I n t e g r i t y - S e r v i c e - E x c e l l e n c e
Transformation Update
ORE will be 1-7 May 12
I will review and validate MICT checklists NLT 6 Apr 12 (date change)
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I n t e g r i t y - S e r v i c e - E x c e l l e n c e
UCI
UCI tracking through 31 Oct 12- review pending
Note:
AF Forms 938 when reservist have completed their tour/assignment, are they required to send in the complete 938 to include the second page and all amendments ( will be tracked ECD 31 Oct 12)
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I n t e g r i t y - S e r v i c e - E x c e l l e n c e
AFIA
All of the checklists we are required to completet are an effort to achieve audit readiness:
1) Identify and evaluate the risk of material misstatements then implement a process to limit the risk of material misstatements
2) Support account balance with sufficient and appropriate audit evidence-supporting documentation
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I n t e g r i t y - S e r v i c e - E x c e l l e n c e
AFIA
Eight Comptroller Truths
1) Vision without resources is hallucination
2) Money in motion is money at risk
3) Resources not justified are resources lost
4) If it isn’t in the database, it didn’t happen
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I n t e g r i t y - S e r v i c e - E x c e l l e n c e
AFIA
5) If you don’t execute you will lose it- now and probably in the future
6) Comptroller’s have long memories and perceptions equal reality
7) Truth has a Date and Time Stamp
8) Strategy should lead resourcing- but the books must balance
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I n t e g r i t y - S e r v i c e - E x c e l l e n c e
AFIA
MICT has a 175 question checklist that will be reviewed in addition to the ones you are working
Some of the items will be the same and quite a few may be not applicable because the item does not pertain to the reserve (i.e. family housing or separations, DTS)
Identification of Material weaknesses- None exists at this time
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I n t e g r i t y - S e r v i c e - E x c e l l e n c e
AFIA
The Air Force Inspection Agency (AFIA) checklist items for review are to ensure we are in compliance and have audit ready records
AFIA conducts process improvements and integration for the Air Force. Identifies systemic AF deficiencies and Command Interest Items
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I n t e g r i t y - S e r v i c e - E x c e l l e n c e
AFIA
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The implementation of new business systems could jeopardize the DOD audit goals without the correct systems in place it will be harder to get clean audit
DEAMS
1) Is intended to provide the entire spectrum of financial management
2) Will include collections, commitments, obligations, cost accounting, fund control, billing and disbursement
3) Intended to control and account for $148 billion in spending
I n t e g r i t y - S e r v i c e - E x c e l l e n c e 25
AFIA
Expeditionary Combat Support System (ECSS):
1) Intended to provide capability in the area of product support, supply chain management
2) The system is intended to control and account for $13 billion of working capital (intergovernmental revolving Fund)
3)The system will also account for approximately $33 billion in general fund authority for logistics (ordinary operations of the gov’t)
I n t e g r i t y - S e r v i c e - E x c e l l e n c e
AFIA
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Air Force - Integrated Personnel and Pay System (AF-IPPS):
1) Intended to provide a comprehensive, web-based solution to integrate personnel and pay
2) The system is self service
3The system will also track and report funds related to compensation for the Reserves $1.7 Billion budget
Note: Originally part of the DIMHRS which was to integrate personnel and pay for all military- each service will do their own
I n t e g r i t y - S e r v i c e - E x c e l l e n c e
AFIA
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For many of the questions on the checklist I will have to get with the functional area for review
Comptroller Budget FSO (heavily weighted travel, mil pay, DDO)
Bring up “Checklist” in MICT
I n t e g r i t y - S e r v i c e - E x c e l l e n c e
AFIA
Question 1-5 refer to the GTC and BLO
Questions 6-9 refer to Reserve operations and training
Questions 10 Audit Focal Point
Questions 11-13 MICP
Questions 14-15 Comptroller NAF responsibility
Questions 16-31 Budget execution and RA Training
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I n t e g r i t y - S e r v i c e - E x c e l l e n c e
AFIA
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Questions 32-48 ODL review
Questions 49-53 Tri-Annual Review
Questions 54-57 PRA (Pay Record Accessibility)
Questions 58-89 Military Pay (Separations, Leave, Indebtedness, Court Martial's, BAH, Flt Pay)
Questions 90-106 Travel Pay (DTS, PCS Orders, Date Stamp)
I n t e g r i t y - S e r v i c e - E x c e l l e n c e
AFIA
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Questions 107-110 CSR- Civilian Pay
Questions 111-146 DDO (Checks, Security Management, Cash Authority, Collections)
Questions 147-159 NAFAA (MWR)
Questions 160-173 Military Pay (Separations, Leave, Indebtedness, Court Martial's, BAH, Flt Pay)
Questions 174-175 Leave Web & TASO Review
I n t e g r i t y - S e r v i c e - E x c e l l e n c e
AFIA
Bottom Line is we will be moving closer to audit
readiness which will be influenced by: The ”tone at the top” for effective internal controls Identified internal and external risk factors (i.e.
software, new systems) Policies and procedures for effective control Relevant, reliable and timely information getting
communicated Monitoring via periodic reviews, reconciliations and
comparison of data to ensure proper controls
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I n t e g r i t y - S e r v i c e - E x c e l l e n c e
Conclusion
***Get your checklist Completed***
Make sure that you are attaching all pages of the 938’s when processing any modifications. The effort is much better per the recent reviews
Training will be placed on the “P” drive and every one should have access (working with Comm on that) Who has checked to ensure they have it?
We will continue to follow up on discrepancies and the action that needs to be taken
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I n t e g r i t y - S e r v i c e - E x c e l l e n c e
Conclusion
Changes on the horizon
Jacklyn has moved to Melissa Cox job
Projected newcomer is Rietta Signoor (sp?) ART
There will probably be an interim Comptroller – Lt Col
Projected- No Uniform Allowances for the Security Forces next FY
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I n t e g r i t y - S e r v i c e - E x c e l l e n c e
Conclusion
Thom’s last day is 13 Apr 12
Sybil is the Civilian Of The Year for the base
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I n t e g r i t y - S e r v i c e - E x c e l l e n c e
482d FW Mission Statement
Provide quality programs, services and recognition to our Citizen Airmen. Provide ready on-call humanitarian support. Provide ready, trained and equipped combat air power and agile combat support forces to the joint warfighter.
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I n t e g r i t y - S e r v i c e - E x c e l l e n c e
482d FW/FM Mission Statement
Serve with integrity as the financial advisor by providing high-quality support to decision makers on budgetary, financial, cost and economic issues and nonappropriated fund oversight, while continuously improving the quality, efficiency, and customer focus of Air Force financial services and operations and financial management activities to equip combat air power and agile combat support forces to the joint warfighter and provide ready on call financial humanitarian support.
I n t e g r i t y - S e r v i c e - E x c e l l e n c e
LAST COMPTROLLER CALL
Open Forum “One Team One Fight” This will be Mercy last QA meeting with us
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