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GTAS: Implementation andYear End Process
Year End 2014
LEAD ∙ TRANSFORM ∙ DELIVER3
Agency Perspective
“Initially we had profound difficulty uploading the entire appropriations in bulk, but when we devised the means of
breaking up the appropriations, it became easier, simpler, and faster to upload the appropriations.”
- NASA
“GTAS is a vast improvement over FACTS II. We spend a lot less time.” - DOI
LEAD ∙ TRANSFORM ∙ DELIVER4
Increased Treasury Account Symbol (TAS) reporting
Improved SF 133 Options
Published the USSGL Treasury Financial Manual (TFM) from GTAS
Polished edits and validations
FY 2014 Implementation
LEAD ∙ TRANSFORM ∙ DELIVER5
FY 2014 ProgressN
umbe
r of T
AS
LEAD ∙ TRANSFORM ∙ DELIVER6
Agency ATB loaded into GTAS Initial processing validations Data validation process of verifying valid domain
values and combinations Statement lines are written Edits are calculated TAS’ passing edits are moved to pending
certification by agency Agency certifies data
ATB Status Process Flow
LEAD ∙ TRANSFORM ∙ DELIVER7
Agencies can re-certify at any point during the open window
Re-certify by loading new bulk file
Contact POC for assistance if experiencing issues
http://www.fiscal.treasury.gov/fsservices/gov/acctg/gtas/contacts.htm
ATB Certification
LEAD ∙ TRANSFORM ∙ DELIVER8
No need to wait until the last day to certify Not certifying will result in
– Absence of Intragovernmental Data causing extra differences on IGT scorecards
– No GTAS data sent to GFRS
Only Certifiers can certify ATB’s in Period 12
ATB Certification
LEAD ∙ TRANSFORM ∙ DELIVER9
• USSGLs 4350 (Canceling Authority) and 4391 (Adjustments to Indefinite Authority) Reported in FACTS II
• FACTS II triggered transactions in STAR that reduced or adjust FBWT
• FACTS II FBWT edit contains 4350 and 4391, forcing cancellations and adjustments to balance with FBWT
Year End Prior to GTAS implementation
LEAD ∙ TRANSFORM ∙ DELIVER10
• CARS Year end ATM module
• Cancel Authority - ( BETC:SWYE) Single or Multi Year Appropriations
• Adjust Indefinite Appropriation – (BETC: APINDYEC/APINDYED)
• GTAS Edits 1 (FBWT), 65 ( Cancelled Auth Edit) and 66 (Adj to Ind. Approp. Edit)
Year end after GTAS implementation
LEAD ∙ TRANSFORM ∙ DELIVER11
Eliminate the FMS 2108Implement the Intragovernmental Module in
1st QuarterPhase in Trading Partner Main Account Code
for Treasury Account Symbols
FY 2015 Enhancements
Coming in FY 2015...
LEAD ∙ TRANSFORM ∙ DELIVER12
• Opens October 6th at 8 am
• Closes October 20th at or around 5pm– OMB pulls their data for budgetary reporting
• Window Re-opens October 20th
– Proprietary Adjustments and Trading Partner breakouts (If applicable)
– Budgetary Adjustments (If applicable)
• Window Closes November 17th
– Same day as Financial Statements due date
Year End Window (Period 12)
LEAD ∙ TRANSFORM ∙ DELIVER13
Intragovernmental ATB’s need to be certified by COB Oct 24th 2014The IGT team will pull all certified data at EOD on Oct 24th to
calculate 4th qtr differences
Year End Intragovernmental
LEAD ∙ TRANSFORM ∙ DELIVER14
Begins in FY 2015 and continues for all new current year TAS’ for subsequent fiscal years until 2019
All TAS’ will require a Trading Partner Main Account Code starting in fiscal year 2019
Trading Partner Main Account Code
LEAD ∙ TRANSFORM ∙ DELIVER15
Complete information pertaining to GTAS can be found on the GTAS website
http://www.fiscal.treasury.gov/fsservices/gov/acctg/gtas/gtas_home.htm
Frequently Asked Questions http://www.fiscal.treasury.gov/fsservices/gov/acctg/gtas/questions.htm
GTAS Enrollment Process http://www.fiscal.treasury.gov/fsservices/gov/acctg/gtas/treas_supp_center.htm
FY2014 GTAS Reporting Windows http://www.fiscal.treasury.gov/fsservices/gov/acctg/gtas/reporting_schedule.htm
GTAS Edits and Validations - Detailed and Summary Reports that describe both Edits and Validations
http://www.fiscal.treasury.gov/fsservices/gov/acctg/gtas/edits-validates.htm
To subscribe for GTAS web updates
https://www.fms.treas.gov/fmsweb/EmailSubscribeAction.do
Helpful Links
LEAD ∙ TRANSFORM ∙ DELIVER16
Attribute Table– Lists USSGLs & applicable attributes; useful in resolving
validation issues
http://fms.treas.gov/ussgl/tfm_releases/fiscal-14-01/part-1/sec4_attribtable_2014.pdf
SF 133 Crosswalk – Shows what flows to each financial statement from the ATB;
Helps with the 133 related edits (2, 14, 20, 53, 54 and 55)
http://fms.treas.gov/ussgl/tfm_releases/fiscal-14-01/part-1/sec5_sf133_2014.pdf
Treasury Financial Manual (TFM)
Any Questions?