Make Every Minute Count
Alab
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Oct
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© 2013 National Center on Time and Learning; www.timeandlearning.org
Inform Policy: Support policy development and leverage federal, state,
and local funding to support high-quality
expanded learning time implementation
Build Support: Build broad-based support to bring high-
quality expanded-time school opportunities to all high-
poverty students over time
Improve School Practice: Through technical assistance,
grow and strengthen the number of high-quality
expanded learning time schools nationally
Generate Knowledge:Document and disseminate effective practices of high-
performing expanded learning time charter and district schools across the
country
NCTL’s Strategy and Objectives
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© 2013 National Center on Time and Learning; www.timeandlearning.org3
Today’s Objectives
1. Learn about national, state and district trends to expand learning time
2. Understand that high quality expanded learning time schools Make Every Minute Count for students
3. Become familiar with NCTL’s Time Analysis Tools
© 2013 National Center on Time and Learning; www.timeandlearning.org4
ELT: Momentum Across the Nation
Learning Time in America:Trends to Transform the American School Day and Calendar
© 2013 National Center on Time and Learning; www.timeandlearning.org5
A National Movement
© 2013 National Center on Time and Learning; www.timeandlearning.org6
- Track state legislation- Partner with key leaders
and advocacy organizations
- Support State Task Forces
- Build base of grassroots supporters in states across the country
- Issue ‘calls to action’ at key moments in legislative process
Growing Momentum for Expanded Learning Time (ELT)
- TIME Act- ARRA: SIG, RTTT and i3- ESEA Waiver Flexibility- Eventual reintroduction
of ESEA
Federal Policy State Policy Time to Succeed Coalition
© 2013 National Center on Time and Learning; www.timeandlearning.org
Informing State PolicyToday, there 1000+ expanded-time schools across the country. Since January 2011, 21 states have enacted legislation related to school time. And since 2008, seven states have passed legislation to grant districts or schools autonomies over budgets, staffing, and schedules.
- Iowa: Established a three district expanded learning time pilot program and established a commission to study expanding learning time.
- Texas: Established an Expanded Learning Opportunities Council to study expanded learning opportunities and to provide recommendations.
- Florida: Enacted legislation to add an hour to each school day in 100 elementary schools specifically for reading instruction.
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© 2013 National Center on Time and Learning; www.timeandlearning.org
TIME Collaborative: Building State Models
Connecticut: Bridgeport, East Hartford, Meriden, New London, Windham
Colorado: Boulder Valley, Denver, Jefferson County
Massachusetts: Boston, Fall River, Lawrence, Salem
New York: Rochester
Tennessee: Knox County, Metro Nashville
© 2013 National Center on Time and Learning; www.timeandlearning.org9
• Knox County Public Schools
• Metro Nashville Public Schools
• Achievement School District (Memphis)
Our Key Partner in Tennessee:
Tennessee
© 2013 National Center on Time and Learning; www.timeandlearning.org10
A District Perspective
The purpose of the Office of Innovation is to inspire and empower innovative thought and practice in schools while
building sustainable systems that ensure every student excels academically and discovers his or her unique
interests and strengths.
Time for a rigorous and well-rounded education that prepares students for success in college and careers.
Time to build high expectations for achievement and behavior
Four Interlocking Gears Drive School Success
Time for teachers to
assess student understanding,
analyze and respond to dataTime to coach
and develop teachers and continuously strengthen instruction Time
12
9
1110
6
3
12
78
54
Time
People
School Culture
Data
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© 2013 National Center on Time and Learning; www.timeandlearning.org12
Maximizing Academic Learning Time
Source: Elena Silva, “On the Clock: Rethinking the Way Schools Use Time,” Education Sector Reports, 2007.
Academic Learning
Time
Academic Learning Time Time students gain and
retain subject knowledge
Instructional Time Time devoted to
instruction
Allocated Class Time Total time in class
Allocated School Time Total time in school
Allocated School Time
Allocated Class Time
Instructional Time
© 2013 National Center on Time and Learning; www.timeandlearning.org13
180 Days
© 2013 National Center on Time and Learning; www.timeandlearning.org
Why More Learning Time?
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Achi
evem
ent
More Time for Rigorous Instruction to Raise Student Achievement
E
ngag
emen
t
Inst
Qua
lity
More Time for Engaging and Relevant Enrichment for Students
More Time to Collaborate and Improve Quality of Instruction
More Time Benefits BOTH Students and Teachers
© 2013 National Center on Time and Learning; www.timeandlearning.org15
Four Year Change in Proficiency: (2008 – 2011) Top Performing and Bottom Performing Middle Schools with Four Years of ELT
More Time Alone Does Not Guarantee Results
School A
School B
School C
School D
0
10
20
30
40
50
25.115.8
1.8
7
Change in ELA Proficiency
Chan
ge in
% P
rofic
ient
and
Abo
ve
School A
School B
School C
School D
0
10
20
30
40
50
28.234.2
15.4 16.3
Change in Math Proficiency
Chan
ge in
% P
rofic
ient
and
Abo
ve
Schools A & B: Higher Performing SchoolsSchools C & D: Lower Performing Schools
© 2013 National Center on Time and Learning; www.timeandlearning.org
Essentials of High-Quality ELT Schools
At least 60 minutes weekly grade level and/or content area collaboration
School-wide protocols for collaborationAdministrators participate in and support
collaboration
All students receive at least 90 minutes more each week for enrichment
Enrichment offerings are based in part on student interests and choice, with opportunities for mastery
Time to recognize achievement and reinforce positive behavior at least monthly
At least 120 minutes weeklyStudents grouped based on data identifying
academic needs
At least 60 minutes of weekly teacher review of data
School-wide protocols for analysis4 -6 interim ELA, math assessments yearly
No more than 2 school-wide priorities, and 1 instructional focus
Clear and measurable goals
Time allocated to academic instruction reflects student needs
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Do You Know How Your School is Currently Allocating Time?
% Academics/Academic Support
% Specials/Electives
% Other
© 2013 National Center on Time and Learning; www.timeandlearning.org18
Do You Know How Time is Used in Classrooms in Your Schools?
% Transitions
% Teacher Led Time
% Student Work Time
% Assessment of Student Learning
© 2013 National Center on Time and Learning; www.timeandlearning.org19
School Time Analysis Tool (STAT)
Classroom Time Analysis Tool (CTAT)
Analyzing Time
© 2013 National Center on Time and Learning; www.timeandlearning.org20
School Time Analysis Tool (STAT)
Use the data generated by this tool to:
•Learn how time is allocated across 3 broad categories: Academics, Specials/Electives, and Other
•Help your schools consider modifications to policies and practices that will optimize learning time for students
© 2013 National Center on Time and Learning; www.timeandlearning.org21
Conducting a School Time Analysis
WHAT YOU NEED• Internet access• Student schedules• School calendar• Information on activities
that disrupt instructional time
WHO YOU NEEDRepresentative team of administrators, teachers, staff, and partners if applicable
HOW LONG IT WILL TAKEApproximately 1 to 1.5 hours to enter the data and review findings
FOLLOW-UP • Share findings with full faculty• Prioritize a few areas for improvement
and action steps• Follow-through on action steps
© 2013 National Center on Time and Learning; www.timeandlearning.org22
0 min 1950 min
Weekly Allocated School Time
Purposed Time Non- Purposed Time
Academics and Support
Non Core Academics Other Academics and
Support-English-Math-Science-Social Studies-Foreign Lang.-Tutoring-Remediation-Targeted Supp.-Other
-In class transitions-Misc. interruptions-P.A. announcements
-In class transitions-Misc. interruptions-P.A. announcements
Non Core Academics
-Phys. Ed.-Art-Music-Computers or Technology-Community Building-Advisory-Other
-Lunch/Recess-Homeroom-Transitions between classes-Study halls or Homework-Other
How do Schools Really Allocate Time?Minutes
© 2013 National Center on Time and Learning; www.timeandlearning.org23
How does the STAT Work?
STEP 1: Enter students’ start and end times, # standard days per week, and # standard days per year
STEP 2: Break down time across a week for a “typical” student
STEP 3: Make estimates about lost instructional minutes within classes due to daily interruptions
STEP 4: Make estimates about lost instructional hours throughout the year due to special events
STEP 5: Let the tool do the math so you can see the results – a snapshot of how time is spent for a typical student across the day, week and year
© 2013 National Center on Time and Learning; www.timeandlearning.org24
STAT Login Screen
Access the STAT through this link: http://www.timeandlearning.org/timetools
© 2013 National Center on Time and Learning; www.timeandlearning.org25
STAT Results
© 2013 National Center on Time and Learning; www.timeandlearning.org26
Sample: STAT Findings & Action StepsPROCESS
A team of six people – three classroom teachers, an art teacher, an Assistant Principal, and a paraprofessional did the STAT for a sample 3rd grade student.
KEY FINDINGS (2 to 3)1. We’re losing ~25 min/day because
of inefficient/inconsistent routines to move students around the building.
2. Social Studies is taught for less than 45 min/week for primary grades – insufficient, marginalized
WHAT IMMEDIATE ACTION CAN WE TAKE TO ADDRESS THESE FINDINGS?
• The PBIS subcommittee will create school-wide procedures for hallway transitions, circulate to staff by Dec 15
• Train staff on new procedures on Jan 3 PD day; roll-out to students 1st day back
• Grade-level teams will set goals on reducing transition time; monitor & share progress on bulletin boards
WHAT DO WE NEED TO KEEP IN MIND AS WE PLAN FOR A NEW SCHOOL YEAR?
• Consider increasing allocated time for Social Studies
• Integrate more literacy instruction into SS – focus on non-fiction and informational text (Common Core)
© 2013 National Center on Time and Learning; www.timeandlearning.org27
Maximize Instructional Time & Minimize Interruptions
If a teacher increased instructional time by just 15
minutes a day through the use of more efficient routines and procedures, students in that
classroom would gain 45 hours of instructional time per year.
Research indicates that the average teacher devotes somewhere between 20-50% of time to instructional matters.
© 2013 National Center on Time and Learning; www.timeandlearning.org28
Class Time Analysis Tool (CTAT)
Use the data generated by this tool to:
•Learn how time is being used in individual classrooms across 4 categories
•Help your schools identify and capture effective time management routines, procedures and strategies that minimize interruptions
© 2013 National Center on Time and Learning; www.timeandlearning.org29
CTAT Login Screen
Ctat.nctl.iontier.com
© 2013 National Center on Time and Learning; www.timeandlearning.org30
CTAT Results
Teacher-led TimeStudent Work TimeTransitionsAssessment
Teacher-led TimeStudent Work TimeTransitionsAssessment Teacher-
led TimeStudent Work Time
Tran-sitions
As-sess-ment
© 2013 National Center on Time and Learning; www.timeandlearning.org31
Sample: CTAT Findings & Action StepsPROCESSThe 6h grade team members take turns observing each other through a full class period using the CTAT; privately share the results with the observed teacher; team reviews overall data and begins a conversation about maximizing classroom instruction and minimizing
KEY FINDINGS (2 to 3)
1. In two classrooms teacher-led time is 75%.
2. Transitions account for 15 to 30% of time in the classroom observed.
WHAT IMMEDIATE ACTION CAN WE TAKE TO ADDRESS THESE FINDINGS?• Discuss how transitions are managed in
the classroom at the low end. Identify routines, procedures, strategies that are used and demonstrate these for all team members and determine how the team will reduce the amount of time in transitions to maximize learning time.
WHAT DO WE NEED TO KEEP IN MIND AS WE PLAN FOR A NEW SCHOOL YEAR?• Consider a PD session on time
management, routines, procedures and strategies.
• Conduct a book study of Teach Like a Champion and adopt common strategies across the team.
© 2013 National Center on Time and Learning; www.timeandlearning.org32
MEMC: Creating a Culture that Values Time
“WE HAVE 90,000 MINUTES THIS YEAR; MAKE EACH ONE COUNT.”
~ Sign on a bulletin board at Mastery Schools’ Shoemaker Campus (Philadelphia)
© 2013 National Center on Time and Learning; www.timeandlearning.org33
Make Every Minute Count for Your Students
Understanding how your district, schools and classrooms are currently allocating and using instructional time is the FIRST STEP in creating a new school day/year that strengthens schools through more and better learning time. The SECOND STEP is learning more about NCTL’s planning process to support high quality, sustainable ELT schools.
© 2013 National Center on Time and Learning; www.timeandlearning.org34
Lisa Pryor, Senior Director State & District Engagement
Laura Middleton, Senior DirectorSchool & District Support (Tennessee)
Gay Burden, Innovation Design ManagerMetro Nashville Public Schools
www.timeandlearning.org