State Higher Education Executive Officers Staffing Trends in Public Colleges and Universities Analysis www.sheeo.org
SHEEO WebinarStaffing Trends in Public Colleges and
Universities: A National View with a State and an Institutional Level Perspective
Katie ZabackState Higher Education Executive Officers
Joseph Curtin Director of Institutional Research for the Utah System of Higher Education
Michael Torrens
Director of Analysis, Assessment & Accreditation at Utah State University
June 23, 2011
State Higher Education Executive Officers Staffing Trends in Public Colleges and Universities Analysis www.sheeo.org
3
Overview• Report Overview
• Report Findings
• A state example of examining fall staff data
• Lessons learned from analyzing fall staff data at the institutional level
6/23/2011
State Higher Education Executive Officers Staffing Trends in Public Colleges and Universities Analysis www.sheeo.org
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Funding and Enrollment Trends
6/23/2011
1985
1986
1987
1988
1989
1990
1991
1992
1993
1994
1995
1996
1997
1998
1999
2000
2001
2002
2003
2004
2005
2006
2007
2008
2009
2010
0.0
2000000.0
4000000.0
6000000.0
8000000.0
10000000.0
12000000.0
14000000.0
$0
$2,000
$4,000
$6,000
$8,000
$10,000
$12,000
$14,000
$7,
479
$7,
855
$7,
993
$7,
988
$7,
869
$7,
825
$7,
607
$7,
171
$6,
912
$6,
994
$7,
227
$7,
311
$7,
547
$7,
770
$7,
961
$8,
035
$7,
979
$7,
682
$7,
211
$6,
740
$6,
662
$6,
986
$7,
195
$7,
325
$6,
951
$6,
451
$2,
274
$2,
371
$2,
434
$2,
501
$2,
550
$2,
608
$2,
691
$2,
903
$3,
082
$3,
186
$3,
271
$3,
387
$3,
419
$3,
431
$3,
428
$3,
337
$3,
348
$3,
356
$3,
431
$3,
611
$3,
760
$3,
935
$4,
068
$4,
116
$4,
178
$4,
321
Public FTE Enrollment, Educational Appropriations and Total Educational Revenue per FTE, United States -- Fiscal 1985-2010
Net Tuition Revenue per FTE (constant $) Educational Appropriations per FTE (constant $) Public FTE Enrollment
Pub
lic F
TE
Enr
ollm
ent
(Mill
ions
)
Dol
lars
per
FT
E
Note: Constant 2010 dollars adjusted by SHEEO Higher Education Cost Adjustment. Educational Appropriations include ARRA funds. (HECA) Source: SHEEO
State Higher Education Executive Officers Staffing Trends in Public Colleges and Universities Analysis www.sheeo.org
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Methodology• Staffing data is from IPEDS Fall Staff survey
which is conducted in odd years• Also used data from Institutional
Characteristics and 12-Month Enrollment Survey
• Used staff (headcount) per 100 annual student FTE• Time Period is 2001 to 2010
6/23/2011
State Higher Education Executive Officers Staffing Trends in Public Colleges and Universities Analysis www.sheeo.org
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Key Groupings
6/23/2011
SHEEO Groupings
primary function/occupational activity
IPEDS
primary function/occupational activity
Clerical and secretarial Clerical/secretarial/technical; Technical and paraprofessionals
Executive/administrative and managerial Executive/administrative and managerial; Other Administrative*
Faculty (Instruction/research/public service)
Faculty (Instruction/research/public service)
Graduate assistants Graduate assistants
Other professionals Other professionals
Service/maintenance/skilled crafts Service/maintenance; skilled crafts
Note: Other administrative was only included in the 2001 fall staff data collection. In later years the definition was incorporated into the executive/administrative and managerial category which is why it was grouped there.
State Higher Education Executive Officers Staffing Trends in Public Colleges and Universities Analysis www.sheeo.org
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Overall Staff Trends
6/23/2011
2001-2002 2003-2004 2005-2006 2007-2008 2009-2010 -
2,000,000
4,000,000
6,000,000
8,000,000
10,000,000
12,000,000
20.00
20.50
21.00
21.50
22.00
22.50
23.00
23.50
Figure 1Total Student FTE, Staff, and Staff Per 100 Student FTE for Public Institutions
Annual Student FTE* Total Staff Total Staff/100 FTE
Tota
l Ind
ivid
uals
Staff
Per
100
Stu
dent
FTE
State Higher Education Executive Officers Staffing Trends in Public Colleges and Universities Analysis www.sheeo.org
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Overall Staff Trends by Sector
6/23/2011
2001-2002 2003-2004 2005-2006 2007-2008 2009-2010 -
2,000,000
4,000,000
6,000,000
8,000,000
10,000,000
12,000,000
10.00
15.00
20.00
25.00
30.00
35.00
40.00
45.00
Total Student FTE, Staff, and Staff Per 100 Student FTE for All Public Institutions
Annual Student FTE* Total Staff Total Staff/100 FTE
Tota
l Ind
ivid
uals
Staff
Per
100
Stu
dent
FTE
State Higher Education Executive Officers Staffing Trends in Public Colleges and Universities Analysis www.sheeo.org
9
Overall Staff Trends by Sector
6/23/2011
2001-2002 2003-2004 2005-2006 2007-2008 2009-2010 -
500,000
1,000,000
1,500,000
2,000,000
2,500,000
3,000,000
3,500,000
4,000,000
4,500,000
5,000,000
10.00
15.00
20.00
25.00
30.00
35.00
40.00
45.00
Total Student FTE, Staff, and Staff Per 100 Student FTE for Public Associates Institutions
Annual Student FTE* Total Staff (Full-time and Part-time) Total Staff/100 FTE
Tota
l Ind
ivid
uals
Staff
Per
100
Stu
dent
FTE
State Higher Education Executive Officers Staffing Trends in Public Colleges and Universities Analysis www.sheeo.org
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Overall Staff Trends by Sector
6/23/2011
2001-2002 2003-2004 2005-2006 2007-2008 2009-2010 -
500,000
1,000,000
1,500,000
2,000,000
2,500,000
3,000,000
3,500,000
4,000,000
4,500,000
5,000,000
10.00
15.00
20.00
25.00
30.00
35.00
40.00
45.00
Total Student FTE, Staff, and Staff Per 100 Student FTE for Public Baccalaureate, Masters, and Doctoral Institutions
Annual Student FTE* Total Staff (Full-time and Part-time) Total Staff/100 FTE
Tota
l Ind
ivid
uals
Staff
Per
100
Stu
dent
FTE
State Higher Education Executive Officers Staffing Trends in Public Colleges and Universities Analysis www.sheeo.org
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Overall Staff Trends by Sector
6/23/2011
2001-2002 2003-2004 2005-2006 2007-2008 2009-2010 -
500,000
1,000,000
1,500,000
2,000,000
2,500,000
3,000,000
3,500,000
4,000,000
4,500,000
5,000,000
10.00
15.00
20.00
25.00
30.00
35.00
40.00
45.00
Total Student FTE, Staff, and Staff Per 100 Student FTE for Public Research, High Activity Institutions
Annual Student FTE* Total Staff (Full-time and Part-time) Total Staff/100 FTE
Tota
l Ind
ivid
uals
Staff
Per
100
Stu
dent
FTE
State Higher Education Executive Officers Staffing Trends in Public Colleges and Universities Analysis www.sheeo.org
12
Overall Staff Trends by Sector
6/23/2011
2001-2002 2003-2004 2005-2006 2007-2008 2009-2010 -
500,000
1,000,000
1,500,000
2,000,000
2,500,000
3,000,000
3,500,000
4,000,000
4,500,000
5,000,000
10.00
15.00
20.00
25.00
30.00
35.00
40.00
45.00
Total Student FTE, Staff, and Staff Per 100 Student FTE for Public Research, Very High Activity Institutions
Annual Student FTE* Total Staff (Full-time and Part-time) Total Staff/100 FTE
Tota
l Ind
ivid
uals
Staff
Per
100
Stu
dent
FTE
State Higher Education Executive Officers Staffing Trends in Public Colleges and Universities Analysis www.sheeo.org
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Trends in Full-time/Part-time Status
6/23/2011
2001-2002 2003-2004 2005-2006 2007-2008 2009-20100.00
0.50
1.00
1.50
2.00
2.50
3.00
3.50
4.00
4.50
5.00
Trends in Staff Per Student FTE by Occupational ActivityFull-Time
FT, Exec./admin. FT, Other prof. FT, Clerical/sec./tech. FT, Serv./maint./craftsFT, Faculty
State Higher Education Executive Officers Staffing Trends in Public Colleges and Universities Analysis www.sheeo.org
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Trends in Full-time/Part-time Status
6/23/2011
2001-2002 2003-2004 2005-2006 2007-2008 2009-20100.00
0.50
1.00
1.50
2.00
2.50
3.00
3.50
4.00
4.50
5.00
Trends in Staff Per Student FTE by Occupational ActivityPart-Time
PT, Exec./admin. PT, Other prof. PT, Clerical/sec./tech.PT, Serv./maint./crafts PT, Faculty PT, Graduate asst.
State Higher Education Executive Officers Staffing Trends in Public Colleges and Universities Analysis www.sheeo.org
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Trends in Full-time/Part-time Status
6/23/2011
2001-2002 2003-2004 2005-2006 2007-2008 2009-20100.00
0.50
1.00
1.50
2.00
2.50
3.00
3.50
4.00
4.50
5.00
Trends in Staff Per Student FTE by Occupational ActivityFull-Time and Part-Time
FT, Exec./admin. FT, Other prof. FT, Clerical/sec./tech. FT, Serv./maint./crafts
FT, Faculty PT, Exec./admin. PT, Other prof. PT, Clerical/sec./tech.
PT, Serv./maint./crafts PT, Faculty PT, Graduate asst.
State Higher Education Executive Officers Staffing Trends in Public Colleges and Universities Analysis www.sheeo.org
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Trends in Staffing Types
6/23/2011
Exec./admin. Other prof. Clerical/sec./tech. Serv./maint./ crafts
Faculty Graduate asst.0
1
2
3
4
5
6
7
8
9
10
Figure 2Total Staff Per 100 Student FTE for Public Institutions by Primary Function
2001-2002 2003-2004 2005-2006 2007-2008 2009-2010
Staff
Per
100
Stu
dent
FTE
State Higher Education Executive Officers Staffing Trends in Public Colleges and Universities Analysis www.sheeo.org
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Trends in Staffing Types
6/23/2011
Exec./admin. Other prof. Clerical/sec./tech. Serv./maint./ crafts
Faculty Graduate asst.0
1
2
3
4
5
6
7
8
9
10
Figure 2Total Staff Per 100 Student FTE for Public Institutions by Primary Function
2001-2002 2003-2004 2005-2006 2007-2008 2009-2010
Staff
Per
100
Stu
dent
FTE
+6%-24%
-20%
-4%
-1%-20%
State Higher Education Executive Officers Staffing Trends in Public Colleges and Universities Analysis www.sheeo.org
18
Composition of Staff by Sector
6/23/2011
Associates Baccalaureate, Masters, Doctoral
Research, High Activity Research, Very High Activity0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
Figure 3Staff Primary Function as a Percent of Total Staff Headcount at Pub-
lic Institutions by Carnegnie Type in 2009
Exec./admin. Other prof. Clerical/sec./tech. Serv./maint./crafts Faculty Graduate asst.
Perc
ent
of T
otal
Sta
ff
State Higher Education Executive Officers Staffing Trends in Public Colleges and Universities Analysis www.sheeo.org
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Composition of Staff by Sector
6/23/2011
Exec./admin. Other prof. Clerical/sec./tech. Serv./maint./crafts
Faculty Graduate asst.0
2
4
6
8
10
12
Figure 4Total Staff Per 100 Student FTE for Public Institutions by Primary Function and Institu-
tion Type in 2009
Associates Baccalaureate, Masters, DoctoralResearch, High Activity Research, Very High Activity
Staff
Per
100
Stu
dent
FTE
State Higher Education Executive Officers Staffing Trends in Public Colleges and Universities Analysis www.sheeo.org
Simple Explanation: Economic Situation
FY 2010 FY 2011 FY 2012
FY 09
-17% Base
8% ARRA1 Time
-3%Leg. action
Final Cut of 12%
$93 M
Starting Point FY 11Additional Cuts of
2% - $13 MNo Additional
Cuts
State Higher Education Executive Officers Staffing Trends in Public Colleges and Universities Analysis www.sheeo.org
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Absorbed enrollment increases• Fall 2008 + 11,896 students• Fall 2009 + 12,632 students• Fall 2010 + 8,156 students• Total Students + 32,684 students
State Higher Education Executive Officers Staffing Trends in Public Colleges and Universities Analysis www.sheeo.org
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What is impact of $93 - million cuts?
Sections Students Faculty Staff
CEU 90 225 9 22
DSC 662 1,655 74 4
SLCC 1,880 4,700 182 14
Snow 70 175 14 18
SUU 104 260 26 27
UVU 372 930 46 15
UU 196 490 49 506
USU 288 720 180 93
WSU 192 480 48 84
TOTAL 3,764 9,410 619 761
State Higher Education Executive Officers Staffing Trends in Public Colleges and Universities Analysis www.sheeo.org
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faculty
6/23/2011
2005 2009
42% 38%
24%22%
34%40%
Tenure Track Nontenure - track Part-time
State Higher Education Executive Officers Staffing Trends in Public Colleges and Universities Analysis www.sheeo.org
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Difficulties with IPEDS Summary Data
6/23/2011
• Shift in data based on changes in who makes the decisions (within an institutions )– Clerical & Secretarial now reported in Technical
and Paraprofessional • Inconsistent classifications between
institutions for the same job title
State Higher Education Executive Officers Staffing Trends in Public Colleges and Universities Analysis www.sheeo.org
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USU: What Did We Learn• This type of study is a great starting point for discussions and further research; it can either support or dispel widely held assumptions.• Longitudinal IPEDS data studies are sensitive to start/end dates and choice, specification and grouping of data…this can be misleading.• Question: Is the large increase in “Other Professionals” due to structural changes in Higher Ed, or is this category becoming a kind of catch-all?
6/23/2011
State Higher Education Executive Officers Staffing Trends in Public Colleges and Universities Analysis www.sheeo.org
Visit http://www.sheeo.org/pubs/Fall_Staffing-Final05-24-2011.pdf
For a copy of this report.
For Additional Information Contact:Katie Zaback
[email protected] 303-541-1638