HR Reporting BOXI-HR Update
HR Forum
June 2011
DEPARTMENT OF BUSINESS AND EMPLOYMENT
DEPARTMENT OF BUSINESS AND EMPLOYMENT
What is a BOXI?
A BOX (or Store) of Information• Data Warehouse
• Aka reporting or business intelligence • SAP’s Business Objects toolset
BOXI-HR: NTG HR Reporting Solution
DEPARTMENT OF BUSINESS AND EMPLOYMENT
Nearly there: PIPS/Core HR
• People, position, organisation, salary
Underway: Figtree
• Occupational Health & Safety
• Workers Comp
On Hold pending other projects:
• Recruitment
• Training and qualifications
BOXI-HR: Where are we now?
DEPARTMENT OF BUSINESS AND EMPLOYMENT
BOXI-HR Updated Project Plan
A phased approach….
Release 1 • Broad suite of flexible pre-formatted reports• Feedback to improve and refine the reports• Core HR: August OH&S: September
Release 2 • Advanced functionality for power users• Visual and interactive Dashboards• ETA: October
DEPARTMENT OF BUSINESS AND EMPLOYMENT
BOXI-HR: Interface
Release 1
• Web based • Familiar windows feel • Easy navigation • Instant access • Self Service • Extract to excel/word/PDF
DEPARTMENT OF BUSINESS AND EMPLOYMENT
BOXI HR: Features
Release 1 Release 2
• Summary views
• Drill to Detail
• Filter and Sort
• Exception Reporting
• Dashboards
• Graphical summaries
• Delivery via email
DEPARTMENT OF BUSINESS AND EMPLOYMENT
BOXI-HR: Who will it service?
Release 1 Release 2
DBE HR Reporting Staff Fast delivery, advanced design and a broad set of accessible information.
HR Practitioners Whole of Agency, self service
NT Agency Managers A common set of reports for managing people
Power Users Ability to build reports and query subsets of HR data
Executives and Strategists Executive summaries, graphical display and trending
DEPARTMENT OF BUSINESS AND EMPLOYMENT
BOXI HR – Report Categories
People
• Program / Structure
• Employment flags
• Salary levels
• Length of Service
• Supervisors
• Remote Locality
• Ochre Cards
• Visa Holders
• Security Items
Organisation
• Structure
• Positions
• Occupants
FTE
• Summary trends
• Details
Turnover and Retention
• By demographics
DEPARTMENT OF BUSINESS AND EMPLOYMENT
BOXI Draft Report - FTE
DEPARTMENT OF BUSINESS AND EMPLOYMENT
BOXI HR – Report Categories
Recruitment
• Probations
• Expected Separations
• Temp Contracts
• Temp Transfers (inc HDA)
• New, internal & Rehires
EEO Statistics
• Respondents
• Declarations
Movement• New Starters• Separations• Transfer between agencies• Transfer within agency
Demographics• Age • Classification• Gender• Employment status• Location
DEPARTMENT OF BUSINESS AND EMPLOYMENT
BOXI Draft Report – EEO @ Agency
DEPARTMENT OF BUSINESS AND EMPLOYMENT
Sample Dashboards
DEPARTMENT OF BUSINESS AND EMPLOYMENT
BOXI HR – Report Categories
Payments• Payday reports• Payment Details• Monthly summaries• Advances/Recoveries
Allowances• Novated Leases• First Aid• HDA• Industry allowance• Other Allowances
Leave• Balances• Utilised Leave• Planned leave• Parental Leave• Long Term Leave• Absenteeism
Overtime
• Summary hours• Details• payments
DEPARTMENT OF BUSINESS AND EMPLOYMENT
BOXI Draft Report - Payday Summary
Payment Type Jul Aug Sep
Description Number 201001 201002 201003 201004 201005 201006 201007
Salary Payment 1 $44,713.80 $41,143.54 $42,483.97 $42,760.22 $45,432.91 $43,767.10 $40,375.65
Higher Duties Allowance 2 $933.46 $1,027.94 $780.12 $601.07 $671.58 $601.07 $431.96
Leave Loading Payment 3 $2,076.72
Northern Territory Allowance 4 $121.62 $121.84 $66.63 $66.63 $77.68 $103.44 $103.44
Other Allowance 5 $135.35 $5.15 $5.15 $42.35 $5.15 $5.15 $23.75
Other Allowance - R 5
Overtime Payment 10
Rec Leave Fares EBA 95 13
Non LSL Advance Payment 14
Recreation Leave In Lieu 16 $5,585.32
Long Service Leave In Lieu (CHA Only) 17
Recovery Of Non LSL Advance 19 ($3,869.32)
Non LSL Separate Payment 20 $3,869.32
Recreation Leave Absence 21 $4,094.81 $7,780.24 $6,468.60 $6,235.74 $2,776.92 $5,519.55 $6,116.54
Long Service Leave Absence - CHA Only 22 $638.67
GBD Internal Super 27 $1,970.65 $1,970.65 $1,970.65 $1,970.65 $1,970.65 $1,970.65 $1,970.65
External Super Fund 28 $2,562.55 $2,612.70 $2,567.65 $2,555.44 $2,492.01 $2,584.91 $2,374.14
Sep Payment LSL 48
LSL Recovery 49
Salary Sacrifice NonFBT Items 64
Salary Sacrifice Vol Super 65 $191.70 $191.70 $191.70 $191.70 $191.70 $191.70 $191.70
Totals $54,723.94 $56,930.48 $60,119.79 $54,423.80 $53,618.60 $54,743.57 $52,226.50
DEPARTMENT OF BUSINESS AND EMPLOYMENT
BOXI Draft Report - Leave Balances
Operative Staff
Rec Leave Balance Sick Leave Balance
1**DDDDisney
Services
11111111 Daffy P AO7 033 Days 00 Hours 34 Minutes 042 Weeks 0006 Hours 24 Minutes
22222222 Goofy P AO4 085 Days 00 Hours 00 Minutes 029 Weeks 0032 Hours 01 Minutes
33333333 Scrooge P AO4 002 Days 07 Hours 03 Minutes 020 Weeks 0005 Hours 57 Minutes
44444444 Huey P AO5 009 Days 04 Hours 24 Minutes 001 Weeks 0015 Hours 48 Minutes
5555555 Dewy P AO4 037 Days 02 Hours 00 Minutes 001 Weeks 0009 Hours 34 Minutes
66666666 Louie P AO4 034 Days 01 Hours 39 Minutes 006 Weeks 0017 Hours 36 Minutes
77777777 Donald P AO4 031 Days 01 Hours 38 Minutes 003 Weeks 0032 Hours 17 Minutes
88888888 Minnie P AO5 023 Days 00 Hours 39 Minutes 012 Weeks 0014 Hours 02 Minutes
99999999 Micky P AO5 015 Days 00 Hours 00 Minutes 007 Weeks 0001 Hours 49 Minutes
Inoperative Staff
Rec Leave Balance Sick Leave Balance
1**DDDDisney
Services 1313131313 Snow White P AO4 002 Days 07 Hours 04 Minutes 000 Weeks 0004 Hours 37 Minutes
DEPARTMENT OF BUSINESS AND EMPLOYMENT
Project Steps Completed
• Data Warehouse is scoped and designed
• Data Warehouse base is built
• Security Model is built
• 20 years of people/organisation data loaded
• 2 years of payment data loaded
• Nightly PIPS updates built and are being tested
• Universe Builds 95% complete
• Draft reports 80% complete
DEPARTMENT OF BUSINESS AND EMPLOYMENT
Project: Next Steps
• Address some data quality issues at source
• Test Security model
• Performance Testing
• Publish Draft Reports for test consumption
• User Acceptance Testing / Feedback
• Publish Production Reports
• Reschedule Power User Testing
• Reschedule Training for power & end users
• Rollout
DEPARTMENT OF BUSINESS AND EMPLOYMENT
Further Questions?
Dale Howard
Director, Corporate Reporting
Shared Services Division
Department of Business and Employment
Ph: 8999 1550