How Sabic increased productivity and decreased TCO24 September 2020
Kristina Virolainen, Solution Consultant
Doctor Marcus Zelezny, Principal Business Analyst
Michael Kucharski, Senior Director, Business Development CIS
OpenText Confidential. ©2020 All Rights Reserved. 2
• SABIC (Saudi Basic Industries
Corporation) is one of the largest
petrochemicals manufacturers based in
Saudi Arabia.
• The company was founded in 1976 to
produce chemicals, polymers, and
fertilizers from oil by-products.
• SABIC is the second largest company in
the Middle East and Saudi Arabia and the
fourth largest petrochemical producer in
the world.
About Sabic
OpenText Confidential. ©2020 All Rights Reserved. 3
• 70% of SABIC shares are owned by
Saudi Aramco.
• SABIC has four main business units:
Chemicals, Polymers, Fertilizers, Metals
and Specialties
• The company employs 55,000 people in
37 countries.
• An OpenText customer since 2011.
About Sabic
OpenText Confidential. ©2020 All Rights Reserved. 4
Single ECM platform strategy
SAP Extended ECM by OpenText: 55,000 users.
In 2020: 300 TB of documents, data volume increase by 200 GB per day.
Main issues
• Uncontrollable flow of documents
• Complex IT infrastructure
• Fragmented information (IBM FileNet, SharePoint, file
systems)
• Difficult for users to retrieve information from multiple
storages
Benefits
• Transparent processes
• Speedier processes
• Reduced TCO
• Easiness of developing additional apps
• Long-term storage with record management
• Users working in familiar interfaces
OpenText Confidential. ©2020 All Rights Reserved. 5
Single ECM platform strategy
SAP Archiving and Document Access by OpenText: 20,000 users + increase to 55,000 (2020/21).
SAP Information Capture by OpenText: 5 mln pages per year.
Benefits
• A single point of access to all documents
• Reliable, long-term storage of SAP data and documents
• Sped up migration to S4/HANA (planned for 2021)
• Converting all types of physical documents (financial, HR) to
digital format
Main issues
• Decreased system productivity
• Costs increase
• Difficult to access documents in different SAP modules
• Difficult to manage the flow of paper documents
OpenText Confidential. ©2020 All Rights Reserved. 6
Invoice processing
SAP Invoice Management by OpenText: 1 mln invoices per year.
Benefits
• Controlling cash flows
• Higher productivity thanks to automated invoice posting
• Better relationships with vendors
• Access to data on all invoices and documents
• Reports in line with the regulatory bodies’ requirements
Main issues
• A long cycle to process an invoice
• Processing paper documents
• No transparency of the current status in invoice
processing
• Different invoice processes in different business units
OpenText Confidential. ©2020 All Rights Reserved. 7
HR documents
SAP Employee File Management: 55,000 users
Benefits
• Quick access to important documents
• Reduced costs related to legal counselling, audit and
administrative support
• Higher accuracy when processing HR documents
• HR documents fully controlled by RM
• Migration to SuccessFactors (+SAP SuccessFactors Extended
ECM by OpenText) is planned.
Main issues
• Difficult to find paper documents
• Increasing expenses related to paper documents
management
• Employees’ files stored in different business units
• No single solution for HR
OpenText Confidential. ©2020 All Rights Reserved. 8
Managing media content
SAP Digital Asset Management by OpenText: 500 users
Benefits
• Single point of access and management for all media content
• Consistency of brand throughout all communication channels
• Reduced costs
• Managing copyright
• Sharing with agencies
Main issues
• No control over the existing assets
• No integration with other apps
• Re-creating assets
• Slow approval processes
• Outdated copyright management system
OpenText Confidential. ©2020 All Rights Reserved. 9
Implemented solutions and next steps
Contracts Management: managing contracts
Correspondence Management: organizational and administrative
documentation
Digital Asset Management: managing media content
SAP Data and Document Archiving: archiving SAP database
Vendor Invoice Management: processing primary financial documents
Employee File Management: managing HR documents
Extended ECM: enterprise storage (including SAP and RM)
Enterprise Asset Management: managing maintenance
Capital Projects: managing capital projects
OpenText Confidential. ©2020 All Rights Reserved. 10
Extended ECM throughout asset lifecycle
Design Construction Commission Operation MaintenanceModification or
decommissioning
Productive asset lifecycle
Data transfer
Managing engineering projects
SAP Extended ECM by OpenText,
add-on for Сapital projects and operations
Managing assets
SAP Extended ECM by OpenText
Cooperation with vendors
Project design documents flow
Batch loading
Business workspaces
Approvals
Personalized interface
Versions control
Concurrent design
Management and analysis
Integration with CAD
Secure file transfer
Titleblock and Xrefsattributes
Viewing, annotating
Mutual links between assets
Automated documents numbering
GIS / Esri
Integration with SAP
BIM support
Extended ECM platform
OpenText Confidential. ©2020 All Rights Reserved. 11
OpenText is the only SAP solutions vendor that offers products for any business
tasks based on an integrated enterprise platform. This is what makes us
different, and this is where we are the best.
Versatile solution designed to meet the needs of oil and gas industry
Engineering projects
SAP Extended ECM
by OpenText:
Controlling project design
documents, sharing, speeding
up work completion.
Enterprise processes
SAP Extended ECM
by OpenText:
Integrating all business units in
a single corporate ecosystem.
Operation
SAP Extended ECM
by OpenText:
Working perfectly to manage
risks and gain profit.
OpenText Confidential. ©2020 All Rights Reserved. 12
Thank you!It is questions time!