GISGlobal Information System
AGENDA● Why, how and what of GIS● How GIS will change my processes?
○ Customer flows● How I can prepare my LC for the change?
○ Implementation timeline○ GIS Implementer○ Educational Plan
● Responsibilities● Don’t forget
WHY GIS?
● Many unconnected systems● Old and inflexible technology ● Our system frequently has bugs or fails● Current systems are expensive
WHY GIS?
Leveraging modern technologies to developing a new Global Information System to optimise our processes and provide powerful business intelligence to speed up operations
WHAT ARE WE DOING?
HOW?
HOW?
WHAT IS NOT CHANGING WITH GIS?
● The Human Element of Exchange.● Leadership Development in Every Experience
WHAT IS CHANGING WITH GIS?● A new, complete customer flow:
○ Instead of Ra/Ma/Re we will have: Sign-up -> Apply -> Match -> Realize -> Completed -> Re-integrated
● EPs can apply directly to TNs when they sign-up
● Business Intelligence from Sign-Up Stage● Members truly are customers● Everything is trackable
WHAT IS NEW WITH GIS?‣Planning and Tracking‣The CRM‣Library‣Internal Comms‣Teams‣Projects‣Analysis BI Reports
Questions?
Prepare your LC
● By SNC 2014:● All EBs are aware of GIS (Why, How, What)● All LCs have one “GIS manager” responsible
of GIS implementation in the LC● Some LCs start testing functionalities ● Webinars and first tutorials + Education Plan● Replanning based on new flows
Implementation TIMELINE...
● By IC 2014:● Testing and feedback● Every EB member has a GIS account ● Webinars + Education Plan + Tutorials + Booklets● New flows induction
● During September:● Recruitment of EPs/Members based on JDs● Regional Trainings during RoKs● Webinars + Education Plan● Integration with Payment system● Implementation in all LCs● Local education
Implementation TIMELINE...
● During October● Migration of operations to GIS● 90% of AIESEC US use GIS● Every member has a GIS account● EP/TN management using GIS (test)● GIS managers summit● Oct 22nd MyAIESEC.net shut down.
● During November:● 100% LCs using GIS● Final sprint
Implementation TIMELINE...
● After November:● Integration with other platforms● Re-launch in WNC● Planning support for incoming EBs
Implementation TIMELINE...
The responsible of leading the GIS implementation process in every LC.
● Responsibilities○ Test GIS and provide feedback○ Share GCPs and BCPs○ Promote the use of GIS in your LC○ Solve doubts, create and deliver educational
sessions in your LC○ Communicate with the NST Coach/MC IM○ Fill the checklist
GIS Implementer
GIS Implementer - checklist
Educational Plan
● Set expectations with your LCs
● Test and provide feedback
● Be creative, proactive and positive
● Create campaigns to increase the test of GIS
ResourcesTesting Guide: http://issuu.com/aiesecinternational/docs/gis_guide_-_testing_the_new_systemLoginhttps://auth.aiesec.org/users/sign_inGIS Implementershttps://podio.com/webforms/8682304/644881 GIS Forumhttps://podio.com/aiesecusinc/theimnotacommonpersoncorner/apps/gis-forumGIS websitehttp://aies.ec
ResourcesGCDP Flow: https://www.youtube.com/watch?v=Q2uEPT5uzX4
GIP Flowhttps://www.youtube.com/watch?v=lLJuC_Uodek
TMP/TLP Flowshttps://www.youtube.com/watch?v=QQSpaRIlelw