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GENERAL OBJECTIVE:
To continuously provide the Agency withefficient and systematic administrativeservices, by utilizing innovative methodsand techniques pertaining to :
public information dissemination;
personnel administration;
records keeping and mail management;
supplies, materials and equipmentmanagement;
cashiering services; and
messengerial, building repair and
maintenance and other utility services
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SPECIFIC OBJECTIVES:
1. To strengthen information disseminationactivities, through frequent conduct ofinformation drive, widen and better mediamileage, updated information materials andusage of IT;
2. To enhance personnel management program ofthe Agency which include selection andplacement; classification and pay; employee
relations and discipline; personnel welfareservices; maintenance of records of personneland undertakes all personnel actions andtransactions;
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SPECIFIC OBJECTIVES:
3. To competently safeguard andpreserve pertinent
documents which serves as the memory of
the Agency through the use of IT; disposevalueless records pursuant to RA 9470, aswell as to effectively disseminatecommunications and documents;
4. To provide the Agency withefficient delivery of
supplies, materials and equipment;
systematic disposal of unserviceableequipment/properties; and speedy repair of
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SPECIFIC OBJECTIVES:
1. To continuously provide cashieringactivities through lawful disbursementsof funds and prompt remittances ofcollections in accordance with e-
Disbursement and e-NGAS;
6. To continuously improve the deliveryof basic general services, monitoringand supervision of janitorial,Blueguards, messengerial services,and reproduction of training/infomaterials, Agency forms, and other
pertinent documents;
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OPERATIONAL PLAN of theAdministrative Division
April 1, 2008 to March 31, 2011
PROJECTS/PROGRAMSMFO
PERFORMANCETARGETS
StrategyTIME TABLE
ACTIVITIES
Techniques/M
ethods OFFICE/UNITREMARK
S
Information DisseminationServices
1. Writing news and feature articles Newswritingto maximize effort to
makeComputer/Fa
xQuarterly/mont
hly or PIO/Image
for publication to national dailies, write-ups re highlights e-Mail
as the need
arises
Building
Pathwayairing to radio/TV programs of important events
and activites of theAgency for publicationtonational dailies, radio &
TV.
2. Coordination with Tri-media Better Media Mileageto establish moreaccessibility to Radio/TV
Quarterly/monthly or PIO/Image
media practitioners Guestings/as the need
arisesBuildingPathway
Publication
3. Compilation of newspaper
clippings Clippings to keep track of the
Daily
monitoring of Daily PIO/Libraryand impt events of PPA impt. events relevant to
relevantnews/
PPAfeaturearticles
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PROJECTS/PROGRAMS
MFOPERFORMANCE
TARGETS
Strategy
TIME TABLE
ACTIVITIES
Techniques/Metho
dsOFFICE/UNI
T REMARKS
4. Monitoring and consolidation of Complete andto serve as ready
reference Coordination w/ Quarterly PIO/ROs/FOs
reports such as: info drive activities
of
accurate
documentation PIO units of theROs and FOs of PPA events/ ROs/FOs
activities
5. Utilization of IT widen andto keep up w/ the
emerging Computer/Fax Monthly PIO
comprehensive
trend ofcommunication e-Mail
coverage of
info drive
6.Development/Reproduction/Distribution Info Materials to cater to the flyers/
as the needarises PIO/Library
of information materials.growing need of the
public pamphlets/
for more accurate and infokitsupdated information
about
the Agency
7. Serves as Secretariat duringMinutes ofMeeting
to take minutes of staffmeetings computer/
once everyqtr/monthly
AD/PIO/GS/Records
Gen Assembly/Staff Meetingand GeneralAssemblies recorders
or when theneed arises
as requested
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PROJECTS/PROGRAMSMFO
PERFORMANCETARGETS
StrategyTIME
TABLE
ACTIVITIESTechniques/Methods
OFFICE/UNITREMARK
S
PERSONNEL ADMINISTRATION
8. Recruitment/selection andpromotion Appointment to prepareappointments of computer
April 2008-
March 312011 AD/SB/Personnel
of personel processed applications appropriate forms
in accordance withexistingAgency MMP/PSPRP
and
CSC rules and law
9. Processing of terminal andretirement TL/Ret benefit
to analyze/computeand appropriate forms
as the needarises AD/Personnel
benefits process documents
relative to TL/Ret
Gratuities of retirees
10. Preparation of Various Reports Various Reportsto prepare various
reports computer
NOSA/NOSI and forms as required appropriate formsas the need
arises AD/Personnel
ROPA calculator Monthly AD/Personnel
Separation Monthly AD/Personnel
Vacancies Monthly AD/Personnel
Staffing Summary quarterly AD/Personnel
ARA/CIUR & CICR Monthly AD/PersonnelCESB quarterly AD/Personnel
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PROJECTS/PROGRAMSMFO
PERFORMANCETARGETS
StrategyTIME TABLE
ACTIVITIES Techniques/Methods OFFICE/UNITREMARK
S
11. Other Reports as requested byDBM, computer
as the needarises AD/Personnel
CSC/GSIS/CESB/DOJ etc. appropriate forms
Monitoring of CO employees'daily/monthl
y AD/Personnel
Punctuality & Attendance
12. Preparation of VariousCertifications
VariousCertifications
to prepare variouscerti- computer
as the needarises AD/Personnel
Employment fications as requested appropriate forms
Bonus Entitlement
PIB
Cash Gift
Clothing Allowance
LWOP monthly AD/Personnel
13. Cause the issuance of clearances Clearancesto secure the
needed/certificate / computeras the need
arises AD/Personnel
Ombudsmanclearance fro
concerned appropriate forms
Sandiganagencies and prepare
cert/clearance fax/e-mail
General Clearance emanating fr our
14-A office as requested
14. Other Personnel Actions(Requests) to compute individual computer
as the needarises AD/Personnel
Application for leave Approved leave applications, appropriate forms
Request for Travel Abroad Requests
prepare indorsement to
DOJRequest for Study Leave
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PROJECTS/PROGRAMS
MFOPERFORMANCE
TARGETS
Strategy
TIME TABLE
ACTIVITIES
Techniques/Met
hodsOFFICE/UNIT REMARKS
Property CustodianServices
15. Procurement, modernsupplies/ Procurement
To have procured themodern
comprehensiveAPP April 2008 AD-PS,FMD Most of the
materials, equipment,furniture
equipment needed bythe Agency with convincing to 2011 equipment
and fixturesin accordance with
RA9184 justification in th
and e-PS. are already
obsolete &
Dilapidate
d
16. Computerization ofProperty Records keeping To have computerized all Additional April 2008 PS, FMD,COA equipt for
Section's records such as:Inventory the property section's Training on
e-NGAShas
Report, ARE, equipt card &stock
records in accordancewith e-NGAS been
cards. e-NGAS procured
already
but
no roll out
of Training
yet
17. Disposal of unserviceable& Property/Supply To have disposed all the Donation, April 2008 PS, Disposal
obsolete office equipt of the Management unserviceable, obsolete divestation, Committee
Agency equipt, furniture & public auction COA
fixtures of Agency-CO
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PROJECTS/PROGRAMSMFO
PERFORMANCETARGETS
StrategyTIME TABLE
ACTIVITIESTechniques/Met
hods OFFICE/UNITREMARK
S
Cashiering Activities
18. Custodian of Collections Collection/sto arrive at 100%
deposits/Official
Receipts/upon receipt
(w/in Cash Section
(refunds of TEV's, C/A etc.) remittance of all Deposit Slips/ banking hours)
collections receivedRemittance
Forms
19. Payroll Preparation Disbursements to prepare payrolls w/AD/CashSection
19.1 salaries 100% acceptablility andComputerizati
on of Bi-monthly
19.2 ACA-PERA revisions payroll 2.1 to 2.4
19.3 RATAin accordance with e-
Disbursement
19.4 clothing allowances and e-NGAS
19.5 PIB Yearly
19.6 Bonus and cash giftsMid-year-end
or
(mid and year-end)
as the need
arises
19.7 Overtime Pay, etc. 2.5 to 2.7
20. Disbursements of funds to settlethe Disbursements
to lawfully disbursefunds in
Issuance ofcheck/ Daily Cash Section
Agency's obligations. accordance with theCash
Disbursement
rules on e-DISB/eNGAS
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PROJECTS/PROGRAMSMFO
PERFORMANCETARGETS
Strategy
TIME TABLE
ACTIVITIES
Techniques/Met
hods OFFICE/UNIT REMARKS
21. Report Preparations: Various Cash
to prepare 100%
acceptable
On or b-4 the
5th day Cash Section4.1 Report of
Disbursements Reports reports of the month
4.2 Report of CollectionsComputerizatio
n
4.3 Report of Remittances100% compliance
using the of Reports
4.4 ACIC
ACICDES version
installer daily
4.5 LOIpursuant to e-
Disbursement sys daily Cash Section
4.6 AccountabilityReports
as the needarises
4.7 Statutory deductionsGSIS and other
statutory 100% percent
deductions
properly deducted/effected
Computerizatio
n 15 days b-4 Cash Section
handled/deducted in the payroll and of Reports payday AD
remitted
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PROJECTS/PROGRAMSMFO PERFORMANCE TARGETS
Strategy
TIME TABLEOFFICE/
ACTIVITIES
Techniques/Method
s UNIT REMARKS
Records ManagementServices
22. Custodial and safekeepingof
To safeguard records whichare computerization Daily
official records and documents.RecordsKeeping useful to the
based onRecords
RecordsSection filing is being
Agency in the conduct ofDispositionSchedule done daily
current business (RDS) to avoid
accumulation
23. Retrieval andauthentication Records To provide authentic computerization
as the needarises
RecordsSection upon request
of public records.Management
documents as reference only
24. Mailing/Dispatching ofroutine
MailManagement To dispatch mail matters Fax/e-mail Routine-(MWF)
Records
Section maximizing
and Non-Routine documents. effectively and systematically courier/post officeNon-Routine
(ASAP) AD the wt of mail
matters for
economy
25. Disposition of valueless To dispose valueless computerization based on RDS
records. Records Disposal records based on PPA's systematic filing
Records
Section pursuant to
Disposition Schedule AD
RA9470, a new
RDS should be
created
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PROJECTS/PROGRAMSMFO
PERFORMANCETARGETS
Strategy
TIME TABLE
ACTIVITIES
Techniques/Metho
ds OFFICE/UNITREMARK
S
General Maintenance of BasicUtility
Services
26. Maintenance/repair of theelectric/water
supplies to maintain basic utility frequent ocular daily orGen. Services
Section
building, electric/water supplies and management services inspection of theas the need
arises AD
communication facilities building/facilities
27. Supervision/monitoring of janitorial/securityto monitor the
performance regular monitoring Bi-monthlyGen. Services
Section
janitors and blue guards services and effectiveness of the of performance AD
attendance services of janitors andblueguards by
implementing
a realistic schedule
and prepare vouchers for
payt of services rendered
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PROJECTS/PROGRAMSMFO
PERFORMANCETARGETS
Strategy
TIME TABLE
ACTIVITIES
Techniques/Metho
dsOFFICE/UNIT
REMARKS
28. Acts as SDO Disbursements to pay the transportation cash disbursement/as the need
arisesGen. Services
Section
expenses of LOs reg disb and AD
toPLDT/Smart/DBM/CSC liquidation of c/a
DOJ/GSIS/HDMF/etc
29. Reproduction of various forms, Reproductionto reproduce forms
and otherproper
maintenanceas the need
arisesGen. Services
Section
memoranda, correspondence, Services materials asof the
photcopying AD
training materials and other related requestedmachines/consu
mables
documents.