E-Stamping, Registration, Document Management System
A Complete solution from SHCIL
SHCIL – September 2007
Stock Holding Corporation of India Limited (SHCIL)
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Overview
Organization
e-Stamping
Registration
Document Management System
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Mission Statement
“To be a world class technology driven and
client focused market leader in financial and
technical services”
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About SHCIL Set up at the initiative of Govt. of India
Major Shareholders are IDBI Bank Ltd, ICICI Bank Ltd, IFCI Ltd, SUUTI, LIC, GIC and Others
192 Offices across the Country
Appointed by RBI as receiving office for GOI Bonds
Only non-banking entity permitted by RBI to offer SGL services
DP to GOI for various ministries, a/c in the name of 'President of India”
EXCELLENT TRACK RECORD WITH REACH ACROSS COUNTRY
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BusinessPremier Custodian
Market share of 30% of the value of assets under custody Assets in Custody (31/3/09) – Rs.4,22,209 Crores About 21% of Market Capitalization of BSE
Largest DP More than 6,00,000 Clients
Compliance with Regulatory norms
MOST DEPENDABLE CUSTODIAN AND DEPOSITORY PARTICIPANT
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Operational Capabilities
Transaction Processing More than 1.4 Crore transactions last year
Processes Approximately 50,000 transactions everyday
SHCIL handles 40% of the value of transactions settled by
NSDL in Stock Exchanges
1/3rd of the delivery based transactions of BSE and NSE
Futures & Options Segment One of the largest Professional Clearing Members at NSE
COMMITTED TO EXCELLENCE
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Information Technology
IT driven since inception
Smithsonian Award for ”Visionary use of IT”
Computer Society of India Award for “Best IT Usage”
State-of-the-art Physical and IT infrastructure
CMM Level III Certification
SHCIL Net - Countrywide VOIP network
BUILDING STRENGTHS THROUGH IT NETWORK
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e-Stamping
A WEB-BASED APPLICATION TO PAY NON-JUDICIAL STAMP DUTY
What is e-Stamping e-Stamping is a
Secured way of paying non judicial stamp duty to the State Government
e-Stamp which replaces the stamp paper is highly secure and tamper proof
The Government of India appointed SHCIL as the sole Central Record keeping Agency for e-Stamping.
SECURE AND RELIABLE ELECTRONIC SYSTEM 9
Why e-Stamping
To prevent paper and process related fraudulent practices
To provide secure and reliable collection mechanism
To stop the leakage of government revenues
To store information in electronic form
To build a central data repository to facilitate easy verification
and generation of MIS reports
REMOVES SHORTCOMINGS OF STAMPING SYSTEMS 10
Features of e-Stamping
Security features on e-Stamp
Checks and balances
Redundancy, firewall protection, Intrusion prevention
Audit trail, MIS reports and online Verification of e-Stamp
Locking of registrable e-Stamp by Sub-Registrar
Minimum hardware
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Constituents
Central Record-keeping Agency (CRA)
Authorized Collection Centers (ACC)
Sub-Registrar
Revenue Department
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Role of CRA
Appointment of ACCs in consultation with State Governments
Imprest balance Management
Training of Users
Issuance of User ids and passwords
Technical support & troubleshooting
MIS reports to the State Government
Remittance of stamp duty payment to the State Government
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Role of an ACC
Pay Imprest to the CRA
Collection of money and generation of e-stamps
Verification of e-stamp (if required by client)
Additional stamp duty generation (if required by client)
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Role of a Sub-registrar
Verification of e-stamp for registrable articles
Locking of e-stamp for registrable articles
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Role of Revenue Department
MIS reports download
Reconciliation of stamp duty collection
Cancellation and refund of e-stamps
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System Work Flow
SIMPLE & USER FRIENDLY SYSTEM
ACC
SHCIL Branches
Banks/ Financial
Institutions
e-Stamping System
Revenue Department
Bank
Sub-Registrar Officer
Counter PartyVerification
MIS Reports
E-stamp can be verified on
www.shcilestamp.com
SHCIL / CRA Remit Stamp duty to Government
Postal Dept.
Client fills applicatio
n form and pays
stamp duty to
ACC
Client receives e-Stamp
Data entered
Data processed
Imprest Balance debited
Verification & Locking of the e-stamp by Sub-
registrar
Cancellation of e-Stamp
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e-Stamp
2D Bar-Code
Microprint
Optical Watermark
Unique Identification Number
Transaction Details
Stamp Duty Amount
Blank space to start typing the document
Collection of Payment
e-Stamp print
Verification of Data and Funds by
Supervisor
Data-entry in the ESI system
Generate e-Stamp
Data verification with client
Client fills-up requisition form
Work Flow – ACC
E-STAMP GENERATED AFTER RECEIPT OF MONEY
Preview of e-Stamp shown to client
Preview of e-Stamp
shown to client
USER
SUPERVISOR
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Fund Flow to Government
SINGLE POINT REMITTANCE OF COLLECTIONS
Generation and Issuance of e-Stamp by ACC Branches
Consolidation/Reconciliation of receipts from ACCs by SHCIL (CRA)
Remittance to Government’s designated account by SHCIL (CRA)
ACC Remits Imprest to SHCIL’s (CRA) designated account
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Locking Procedure Client visits Sub-Registrar
office for Registration
Submits Document and e-Stamp
User(clerk level) Verifies the e-Stamp
Sub-registrar enters the Registration Number in the e-Stamping system
The e-Stamp is Locked and
the Unique Identification Number is entered in the Registration system
which completes the Registration process
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Cancellation of e-Stamp
Client requests for cancellation by submitting Application and e-Stamp to the Competent Authority
Refund of Stamp Duty amount to client is not captured in the e-Stamping system
Authorized Official logs in to the e-Stamping system and verifies the e-Stamp
Reason for Cancellation is entered into the system
e-Stamp is cancelled
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CharacteristicsCharacteristics Current Process/SystemCurrent Process/System Proposed System BenefitsProposed System Benefits
1. Security
Security thread, multi color printing, serial number control and security paper but verification almost impossible- Tampering risk with franking machine
2D Bar coded, Micro printed, digitally optical water marked, system generated e-Stamp with unique identification number, locking facility
2. Revenue Leakage possible Fool proof and direct to account payment
3. CertificatePreprinted Paper or franking based
System generated with submission and issue details
4. Document Verification Almost Impossible
Online and instant through internet
5. Processing time Time consumingImmediate
6. AvailabilityLimited-Based on stock and machine- loading
Unlimited- No hassle of machine loading
7. Denomination
Excess Stamp duty payment due to denomination constraint
Accurate stamp duty payment
Comparative advantages
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CharacteristicsCharacteristics Current Process/SystemCurrent Process/System Proposed System BenefitsProposed System Benefits
8. Database Creation Limited or non-existent
e-Stamp generation only upon capturing of submission, property and issue details in the centraliseddatabase – Customized MIS Reports
9. Cost aspect
4 to 5 % under physical system- Franking – Minimum one percent
0.65 %
10.Admn. cost for Govt.
Printing, Stocking, Security, Safekeeping, Distributing, Accounting & Reconciliation – Issuance of licenses and loading of franking machines
Hassle free- System administration and operations management by CRA- No Locking of resources of the Government
Comparative advantages
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StatusOperational in the states of
Gujarat
Karnataka
NCT of Delhi
Maharashtra
Assam
Agreements signed with
Bihar
Tamil Nadu
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Registration Interface System
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Registration Interface System
Data Interface
No data Duplication
Faster processing
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End to End Document Management Solution
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SHCIL – vendor of choice for end to end Document Management Solution
Well organized product series for document management
Microsoft gold certified partner for all products and services.
ISO 9001-2008 certified company for end to end document management
State of art technology data center at Mhape, Navi Mumbai
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State of art Robotic based document handing and Management at Mhape, Navi Mumbai
Only vendor in Secured Bin Storage
Physical storage at 8 location across India.
Overview
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Banking & Finance
Shipping Power
Central Government
Educational
Other : Bharat Diamond Bourse, Mumbai.
PUNJAB SCHOOL EDUCATION BOARD
Café Coffee Day Shop, Bangalore
Our clients
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Products & Solutions
Electronic Document Management
Document Management
Enterprise & Management System
Active Contents Rich Media
Contents Legacy Data Workflow
Management Email Management Record
Management
Physical Document Management
Galvanized Iron box and Humility & Temperature controlled storage using robotics handling (Mumbai Only)
Carton based (Computer Box) storage
Sealed Envelop Storage
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Support and services with 200+ SHCIL branch
Only institution in end to end document management services
Seamless integration between e-stamping and DMS Solutions
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Digitalization Service
Scanning TaggingData ConversionMicro Filming
Secure Document Destruction
ShreddingPulpingBurning
Products & Solutions(continue)
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SHCIL-Electronic Document Management System
Enterprise Server
Active documents, Rich Media, Images Handling
Web Based User Interface
Workflow Management
Extended Audit Trails
OCR Engine
Import Engine – other business system
Integrate Interface with other business system
User comments
Area Blocking
Zonal OCRing
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SHCIL-Electronic Document Management System
7 Levels of user
restrictions
Data Backend -
user’s choice
Integration with
Active Directory
Desktop Based Scan Engine Web based Interface
Web Service Based
Server Layer
Database Layer
OCR Engine
Work Flow
Audit Trails
Import Engine
Integrator interface
MSDE/ MS-SQL
ORACLE MY SQL
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Digitalization services
Comprehensive system for high speed scanning, document separation, and indexing.
Image assisted data entry
Various Image cleaning and enhancement techniques supported including de-skewing, removal of speckles, removal of unwanted borders and removal of horizontal and vertical lines
Automatic file and document separation using standard form separator, blank page separator, barcode separator, fix page and manual separation
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Micro Filming
Direct Filming Convert from Pre-scanned Images
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Secure Document Destruction
Shredding Pulping Burning
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SHCIL-Physical Record Management
Storage Galvanized Iron Box Storage
with humidity and temperature control – automated robot handling (at Mumbai)
Carton (corrugated box ) storage
Sealed Envelope storage
Activities Pick and delivery at door step Fumigating documents Bar-coding/tagging files/carton Online Status and logs Web based User
Request/Retrieval Management
Locations Mumbai Kolkatta Chennai Delhi Jaipur Lucknow Kochi
Proposed Hyderabad Bangalore
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Records Management
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Infrastructure
A2 Size Color Book Scanner Led lights
A2 Size B/W Book Scanner 42” Wide Drawing
Scanner
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Registration Office
Registration
e-Stamp
Reg.docs
Recpt
Internet
Meta Data Entry
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THANK YOU!