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Office of Community ServicesDivision of State Assistance

COMMUNITY SERVICES BLOCK GRANT

(CSBG)

Office of Community ServicesDivision of State Assistance

The Federal Office of Community The Federal Office of Community Services: An FY 2012 Update from Services: An FY 2012 Update from

Federal PartnersFederal Partners

March 1, 2012March 1, 2012

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Office of Community ServicesDivision of State Assistance

Major Topics

• Introductions and Overview• Budget Updates – FY 2012 & FY 2013• Program Updates – Program Operations activities; New Training and

Technical Assistance contract for Tribal organizations; Federal Funding and Accountability Transparency Act (FAFTA); ARRA process evaluation and lessons learned; Training and Technical Assistance Portfolio; other changes to anticipate in coming fiscal year

• Program Monitoring – State assessment process, upcoming State assessments, other financial and program monitoring

• Questions and Dialogue

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Office of Community ServicesDivision of State Assistance

Office of Community ServicesMajor Programs

• Low Income Home Energy Assistance Program (LIHEAP)

• Social Services Block Grant (SSBG)• Community Services Block Grant (CSBG)• CSBG Discretionary (CED, Rural, JOLI)• Strengthening Communities Fund (SCF)• Assets for Independence (AFI)

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Office of Community ServicesDivision of State Assistance

Division of State Assistance

• Social Services Block Grant (SSBG)• Community Services Block Grant (CSBG)• CSBG Training and Technical Assistance (T/TA)

Grants and Contracts

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Office of Community ServicesDivision of State Assistance

Seth Hassett DSA Director

Financial Operations Frances Harley

Team Leader

Program Operations Marianna “Brandy” RayNor-HIll

Team Leader

DSADiscretionary Services

SSBG ProgramServices

DSARecords Management

Gregory Elliott*On-site Project Manager

Felicia Bradley* Records Management

Jane GoldenCSBG Discretionary Grants

Danielle Williams*CSBG Discretionary Grants

CSBG State AssessmentServices

Isaac DavisOn-site Assessments

Michael PopeOn-site Assessments

Renee Harris*On-site Assessments

CSBG ProgramServices

James Gray, PhDRegions III, VII, IX

Chryston JonesRegion II, VI

Maria Rogers, PhDRegions I, V & X

Toya Joyner*Region IV, V & VIII

Marsha WernerRegions I, II, III, IV, VI,

VII

VACANTRegions V, VIII, IX, X

Anita Wright, Senior AdvisorPART/Program Performance Improvement

Reports to Congress

Emmanuel Djokou*On-site Assessments

VACANTCSBG Discretionary Grants

M. Monique Alcantara* Administrative Assistant

*Contractor

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Office of Community ServicesDivision of State Assistance

CSBG Budget Status

• FY 2013 President’s Budget - $350 Million (Consistent with FY 2012 Request)

• FY 2012 Fully Year Continuing Resolution (Enacted) - $677 Million

• FY 2013 Budget calls for a core system of standards

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Office of Community ServicesDivision of State Assistance

DSA CSBG FunctionsReview of CSBG State/Tribal Plans

• Model State/Tribal Plan provided on CSBG website

http://www.acf.hhs.gov/programs/ocs/csbg/• Information Memoranda # 125, #126 (FY 2012) plans• Plans received September 1• State/Tribal Collaboration• Contract for Tribal Training and Technical Assistance

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Office of Community ServicesDivision of State Assistance

DSA CSBG FunctionsCommunications and Guidance

• Monthly/Quarterly Calls to States, Territories and Tribal organizations• Dear Colleague Notifications• Information Memoranda•Federal Funding and Accountability Transparancy Act (FFATA)

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Office of Community ServicesDivision of State Assistance

DSA CSBG FunctionsMonitoring Procedures & Tools

• CSBG Monitoring Checklist (IM-102)– http://www.acf.hhs.gov/programs/ocs/csbg/pdf/csbgapplicationplan.pdf

• State Assessments – On-site FY 2012 Tentative Dates

• Michigan October, 2011

• Alabama January, 2012

• Missouri March, 2012

• New York May, 2012

• Washington July, 2012

• Wisconsin September, 2012

FY 2013 Tentative Dates

• Colorado October, 2012

• New Mexico January, 2013

• Montana March, 2013

• Rhode Island May, 2013

• Connecticut July, 2013

• Oklahoma September, 2013

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Office of Community ServicesDivision of State Assistance

State Assessment Monitoring Tool

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Office of Community ServicesDivision of State Assistance

Monitoring Infrastructure CSBG

Federal Monitoring

- Annual review of State CSBG Plans to assure compliance with statutory requirements

- Statutorily Required State Assessments

- Risk Assessment of States

- Ad Hoc Financial Monitoring – Review of Audit Results

- Review of State Corrective Action Plans

- Document Management – Records Retention

State Monitoring

- Annual review of eligible entity needs assessments and plans

- Statutorily Required Full Onsite Review of Eligible Entities – At least once every 3 years

- Onsite review of newly designated entities

- Follow-up reviews with eligible entities that fail to meet the goals, standards, and requirements established by the State

- Other reviews as appropriate.

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Office of Community ServicesDivision of State Assistance

DSA CSBG FunctionsFraud, Waste, and Abuse

• Most fraud, waste, and abuse typically falls into one or more general categories:

•Theft •Failing to Properly Support the Use of

Federal Funds

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Office of Community ServicesDivision of State Assistance

DSA CSBG FunctionsFailure to Properly Support

• Properly tracking the use of funds and maintaining adequate supporting documentation avoids the following:– Criminal conduct– Mismanagement of Federal funds– Unauthorized prior obligations– Misleading / Fraudulent information

• Eligibility Verifications