Giddens School Board of Trustees 2013 - 2014 Work Plan
Introduction The board's workload this year consists primarily of efforts to implement the NWAIS recommendations to complete our re-accreditation next summer and efforts to search for the next Head of School. We will be reviewing and, as needed, updating our strategic plan, which will guide our school for the near term to allow for a sustained long term. We will develop a 3 - 5 year financial plan, including an investment policy, to ensure adequate stewardship of the resources entrusted with us. We will create and execute an effective fundraising and development plan so that we can continue to live up to our vision and values of inclusiveness and, at the same time, be thankful for the generosity of so many in our community who give so selflessly to our cause. We will evaluate our facilities needs and make recommendations that are consistent with our strategic plan and our vision for the future. We will develop and implement a sound succession plan for school leadership positions, realizing that all great leaders want to see the organization they have cherished and shepherded continue to thrive under effective leadership long after they are gone. We will assemble a search committee to lead the efforts to find the next Head of School. And, we will implement improved processes for identifying, on boarding, and evaluating the effectiveness of the Giddens School board of trustees. While this is not an exhaustive list of initiatives the board will undertake this year, these are our priorities.
This work plan provides some specificity on how each committee will work to accomplish these overall board objectives. The board's current standing committees include Finance, Development, Governance, and Facilities. We have two ancillary committees that are not currently chaired by board members: Diversity and Information Technology. Lastly, in November the board approved a Search Committee, which is charged with managing the process for finding the next Giddens Head of School.
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Annual Work Plan: Governance Committee Task/Goals September October November/
DecemberJanuary February March April May
Membership (To secure members for committee)
Secure committee members and set meeting schedule
Re-evaluate membership as needed
Continue Continue Continue Continue Continue Document 14-15 membership needs and approaches
Board Reports
Report committee activities to board
Continue Continue Continue Continue Continue Continue Provide packet with all board reports
Annual Work Plan Calendar
Create annual work plan calendar
Make corrections as needed
Make corrections as needed
Make corrections as needed
Make corrections as needed
Make corrections as needed
Make corrections as needed
Draft 14-15 calendar and work plan
Board Evaluation
Survey Board members regarding efficacy of Board Retreat
Review surveys and propose changes for the following year’s retreat
Develop board and committee evaluations
Conduct mid point board and committee evaluations
Plan and execute committee evaluation based on committee work plan
Plan and execute board evaluation based on all committee work plans
Board orientation and continued education
Conduct trustee orientation with chair, head, and other trustees
Consider what training board members need
Develop a plan to educate board members
Plan Fall Board Retreat and New Board Member Orientation
Board By-Laws
Review school By-Laws
Draft any changes
Get approval for changes
List any By-Laws changes
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Annual Work Plan: Facilities Committee Task/Goals September October November/
DecemberJanuary February March April May
Membership (To secure members for committee)
Secure Committee members and set meeting schedule
Re-evaluate membership as needed
Continue Continue Continue Continue Continue Document 2014-15 membership needs and suggested approaches
Board Reports
Report committee activities to Board
Continue Continue Continue Continue Continue Continue Report to Board with annual summary
Annual Work Plan Calendar
Create annual Work Plan Calendar
Manage to Calendar, make course corrections
Continue Continue Continue Continue Continue Draft 2014-15 Calendar based on 2013-14 learnings
Establish Facilities Committee Authority
Develop resolution for Board approval to remain at current site and pursue other space options.
At board level, seek passage of resolution.
Present to Board the facilities committee recommended approach.
Facilities Options
Determine board questions regarding resolution.
At committee level, begin thorough investigation of various options to meet space needs.
Continue investigation of various options for space.
At committee level, presentation of the various options.
Discuss with Finance and Development the various options' feasibility.
Vote within committee on approach.
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Annual Work Plan: Development Committee Task/Goals September October November/
DecemberJanuary February March April May
Membership (To secure members for committee)
Secure Committee members and set meeting schedule
Re-evaluate membership as needed
Continue Continue Continue Continue Continue Document 2014-15 membership needs
Board Reports
Report committee activities to Board
Continue Continue Continue Continue Continue Continue Report to Board with annual summary
Annual Work Plan and Major Events
Create and monitor Annual Calendar Annual Fund
Grandparents/Special Friends Day
Annual Fund
Identify Other Events, Efforts and Activities
Leaders for Life Breakfast
Identify Other Events, Efforts and Activities
Auction Identify Other Events, Efforts and Activities
Draft 2014-15 Calendar based on 2013-14 learnings
New Director Support process to hire new Director
Team with new Director on creation of Annual Plan
Support process to onboard new Director
Team with new Director on creation of Five Year Development Plan
Ensure completion of Annual Plan
Continue Continue Continue
Continue
Continue
Ensure completion of 5 Year Plan
Continue
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Additional Source of Funds
Facilitate generative Board discussion on topic
Discuss options in more detail at Committee level and with new Director
Make recommendations to Board
Support processes to cultivate new sources (may include research and feasibility assessments)
Continue Continue Capture learnings and recommend for 2014-15
Gift Appreciation Policy
Support current policy
Review policy Discuss with new Director, then take to Board
Support policy Continue Continue Continue Continue
Other Policy Reviews
Discuss policy review approach with new Director
Review policies as needed and make recommendations as appropriate
Continue Continue Continue Continue
Task/Goals September October November/December
January February March April May
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Annual Work Plan: Finance Committee Task/Goals September October November/
DecemberJanuary February March April May
Membership (To secure members for committee)
Secure Committee membership and set meeting schedule (typically first Thursday of each month)
Re-evaluate membership as needed
Continue Continue Continue Continue Continue Review and document 2014-15 membership needs and suggested approaches
Board Reports
Report committee activities to Board (monthly)
Continue Continue Continue Continue Continue Continue Report to Board with annual Work Plan summary
Annual Work Plan Calendar
Create annual Work Plan and Calendar
Manage to Calendar, make course corrections
Continue Continue Continue Continue Continue Draft 2014-15 Work Plan and Calendar based on 2013-14 results
Budget 2013-2014 Final Budget Recommendation to Board
Finalize and formally approve school budget for 2013-2014
Review draft of 2014-15 budget
Recommend 2014-2015 Working Budget to board
Review as needed
Continue Continue
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Policy Begin Investment Policy Discussion
Investment Policy: Review of Proposals, Recommend to Board
Recommend Investment Policy for Reserve Funds
Approve Accounts Receivable Collection Policy
Tuition Begin tuition discussion for 2013-14
Present tuition recommend to Board
Financial Review
Financial Review YTD in brief
Detailed Q1 Financial Review
Financial Review in brief
Detailed Q2 Financial Review
Financial Review in brief
Financial Review in brief
Detailed Q3 Financial
Review
Multi year Strategic Financial Plan
Begin discussion in committee
Discuss in committee
Discuss in committee
Review draft plan
Review final plan and recommend to Board
Audit Review of Pre-Audit Financial Report for 2012-13
Discussion of Draft Policy for Collections Process
2012-13 Audit Discussion with Accounting Firm
Approve annual audit of school 2012-13 financial statements
Internal Controls Review
Task/Goals September October November/December
January February March April May
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Annual Work Plan: Search Committee Task/Goals September October November/
DecemberJanuary February March April/May Summer and
Fall
Initial Steps Head Announced Intent to Retire to Board Chair and Executive Committee
Recruit proposed interim leadership of committee
Announce Retirement to Board, Faculty and Staff, Community, NWAIS and Press
Recruit and Vote on Committee Membership
Topics for decision:
Committee leadership and other roles
Criteria, skills and experience for HOS
Role of search consultant
Evaluate potential compensation
Review and negotiate consultant offers
Select search firm
Finalize Search Committee Work Plan
Begin formal search process
Continue Search Process (initial candidate list, formal recruitment, initial screening, etc.)
Finalize detailed interview and selection process
Committee recommends/Board votes on selection
Integration and on-boarding of new HOS
Meeting Schedule
Executive Committee met to develop initial communication and messaging strategies.
Monthly committee meeting(s)
Meet with Community.
Meet with faculty and staff periodically.
Meet with faculty and staff periodically.
Meet with Community.
Meet with faculty and staff periodically.
Meet with Community.
Meet with faculty and staff periodically.
Meet with Community.
Meet with faculty and staff periodically.
Meet with Community.
Meet with faculty and staff periodically.
Meet with Community.
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