7/28/2019 Business Accounts - Financial Docs
1/13
BUSINESS
ACCOUNTS
sample documents
sourced from www.osbornebooks.co.uk
7/28/2019 Business Accounts - Financial Docs
2/13
Sample documents
document page
invoice 3
statement 4
double-entry accounts 5
cash book 6
petty cash book 7extended trial balance 8
sole trader financial statements 9-10
limited company financial statements 11-12
statement of cash flows 13
2
7/28/2019 Business Accounts - Financial Docs
3/13
this document was sourced from the Osborne Books website: www.osbornebooks.co.uk
3
invoice to
invoice no
account
your reference
date/tax point
product description quantity price unit total discount net
code %
terms
Net 30 days
Carriage paid
E & OE
INVOICE
GOODS TOTAL
VAT
TOTAL
deliver to
7/28/2019 Business Accounts - Financial Docs
4/13
this document was sourced from the Osborne Books website: www.osbornebooks.co.uk
4
STATEMENT OF ACCOUNT
account
date
TO
AMOUNT NOW DUE
date details debit credit balance
7/28/2019 Business Accounts - Financial Docs
5/13
this document was sourced from the Osborne Books website: www.osbornebooks.co.uk
5
Dr Cr
Date Details Date Details
Dr Cr
Date Details Date Details
Dr CrDate Details Date Details
Dr Cr
Date Details Date Details
7/28/2019 Business Accounts - Financial Docs
6/13
this document was sourced from the Osborne Books website: www.osbornebooks.co.uk
6
Dr
CashBook
Cr
Date
Details
Folio
Discount
VAT
Cash
B
ank
a
llowed
Date
Details
Folio
Discount
VAT
Cash
Bank
received
7/28/2019 Business Accounts - Financial Docs
7/13
this document was sourced from the Osborne Books website: www.osbornebooks.co.uk
7
Pet
tyCashBook
Receipts
Date
Details
Voucher
Total
number
payment
AnalysisColumns
VAT
7/28/2019 Business Accounts - Financial Docs
8/13
this document was sourced from the Osborne Books website: www.osbornebooks.co.uk
8
E
XTENDEDTRIALBALANCE
name....................................................................
date...............................................
D
escription
Ledgerbalances
Adjustments
Profitandloss
Balancesheet
C
losingstock:Profitandloss
C
losingstock:Balancesheet
A
ccruals
P
repayments
D
epreciation
B
addebts
P
rovisionforbaddebts:adjustmen
t
N
etprofit/loss
Dr
Cr
Dr
Cr
Dr
Cr
D
r
Cr
7/28/2019 Business Accounts - Financial Docs
9/13
this document was sourced from the Osborne Books website: www.osbornebooks.co.uk
9
TRADING AND PROFIT AND LOSS ACCOUNT OF
FOR THE YEAR/PERIOD ENDED
Sales
Less Sales returns
Net sales
Opening stock
Purchases
Carriage in
Less Purchases returns
Net purchases
Less Closing stock
Cost of Goods Sold
Gross profit
Add other income, eg
Discount received
Reduction in provision for bad debts
Profit on sale of fixed assets
Other income
Less expenses, eg
Vehicle running expenses
Rent
Rates
Heating and lighting
Telephone
Salaries and wages*
Discount allowed
Carriage out
Other items, eg
Provision for depreciation
Loss on sale of fixed assets
Bad debts written off
Increase in provision for bad debts
Net profit
* Wages are sometimes listed as an expense in the trading account section
TRADINGA
CCOUNT
PROFITA
ND
LOSSACCOUNT
sole trader financial statements
7/28/2019 Business Accounts - Financial Docs
10/13
this document was sourced from the Osborne Books website: www.osbornebooks.co.uk
10
BALANCE SHEET OF AS AT
Fixed Assets Cost Dep'n to date Net
Intangible: Goodwill
Tangible: Premises
Equipment
Vehicles
etc
Current Assets
Stock (closing)
Debtors
Less Provision for bad debts
Prepayments
Bank
Cash
Less Current Liabilities
Creditors
Accruals
Bank overdraft
Working Capital
Less Long-term Liabilities
Loans
NET ASSETS
FINANCED BY
Capital
Opening capital
Add Net profit (from profit and loss account)
Less Drawings
Practical point: when preparing handwritten financial statements it is usual practice to underline
all the headings and sub-headings shown in bold print in the example layout.
7/28/2019 Business Accounts - Financial Docs
11/13
11
this document was sourced from the Osborne Books website: www.osbornebooks.co.uk
limited company financial statements
INCOME STATEMENT FOR THE YEAR ENDED
Revenue
Opening inventories
Purchases
LessClosing inventories
Cost of Goods Sold
Gross profit
Less Overheads:
Distribution costs
Administration expenses
Profit from operations
Less Finance costs
Profit before tax
LessTax
Profit for the year
Statement of changes in equity
Retained earningsBalance at start of year
Profit for the year
Less Dividends paid
Balance at end of year
7/28/2019 Business Accounts - Financial Docs
12/13
12
this document was sourced from the Osborne Books website: www.osbornebooks.co.uk
STATEMENT OF FINANCIAL POSITION AT
Impairment/Non-current Assets Cost Dep'n to date Net
IntangibleGoodwill
Property, plant and equipmentFreehold land and buildings
MachineryFixtures and fittings
Current Assets
InventoriesTrade and other receivables
Cash and cash equivalents
LessCurrent Liabilities
Trade and other payables
Tax liability
Net Current Assets
LessNon-current Liabilities10% debentures
NET ASSETS
EQUITY
Authorised Share Capital
Ordinary shares of each
Issued Share CapitalOrdinary shares of each, fully paid
Capital Reserve
Share premium
Revenue Reserve
Retained earnings
TOTAL EQUITY
Note: Net Current Assets is an alternative term for Working Capital and is commonly used in limited
company statements of financial position.
7/28/2019 Business Accounts - Financial Docs
13/13
13
this document was sourced from the Osborne Books website: www.osbornebooks.co.uk
STATEMENT OF CASH FLOWS
STATEMENT OF CASH FLOWS FOR THE YEAR ENDED
Net cash (used in)/from operating activities
Cash flows from investing activities
Purchase of non-current assets
Proceeds from sale of non-current assets
Interest received
Dividends received
Net cash (used in)/from investing activities
Cash flows from financing activities
Proceeds from issue of share capital
Repayment of share capital ( )
Proceeds from long-term borrowings
Repayment of long-term borrowings ( )
Dividends paid (note: amount paid during year) ( )
Net cash (used in)/from financing activities
Net increase/(decrease) in cash and cash equivalents
Cash and cash equivalents at beginning of year
Cash and cash equivalents at end of year
Reconciliation of profit from operations to net cash flow from operating activities
Profit from operations (note: before tax and interest)
Adjustments for:Depreciation for year
(Gain) / loss on sale of non-current assets
(Increase) / decrease in inventories
Increase / (decrease) in trade and other receivables
Increase / (decrease) in trade and other payables
Cash (used in)/from operations
Interest paid (note: amount paid during year) ( )
Income taxes paid (note: amount paid during year) ( )
Net cash (used in)/from operating activities