MMODESODES OF OF
PPROCUREMENTROCUREMENT
PUBLIC
BIDDING
G-EPSALTERNATI
VE
MODES
approved by the approved by the Head of Procuring EntityHead of Procuring Entity
CONDITIONS:CONDITIONS:
justified by justified by conditions provided in the Actconditions provided in the Act
MOST ADVANTAGEOUSMOST ADVANTAGEOUS price is obtained price is obtained
ALTERNATIVE MODESALTERNATIVE MODESOFOF
PROCUREMENTPROCUREMENT
1. LIMITED SOURCE BIDDING1. LIMITED SOURCE BIDDING
ALTERNATIVE MODESALTERNATIVE MODESOFOF
PROCUREMENTPROCUREMENT
5. NEGOTIATED PROCUREMENT
2. DIRECT CONTRACTING
3. REPEAT ORDER
4. SHOPPING
GOODS, CONSULTING SERVICES
GOODS, CONSULTING SERVICES, INFRA PROJECTSINFRA PROJECTS
GOODS
5
1
LLIMITED SOURCE BIDDINGIMITED SOURCE BIDDING(SELECTIVE BIDDING)
Direct invitation to bid from a PRE-SELECTED SUPPLIERS / CONSULTANTS of a particular contract
experience and capability
listed & updated with the GPPB or relevant government authority
MAY BE EMPLOYED WHEN PROCURING:MAY BE EMPLOYED WHEN PROCURING:
1.1. Highly specialized items;Highly specialized items;only FEW suppliers or consultants are available.
2.2. Major plant components; Major plant components; maintain quality & performance of the plant as a whole.
LLIMITED SOURCE BIDDINGIMITED SOURCE BIDDING
1
2
Does not require elaborate Does not require elaborate Bidding Documents Bidding Documents
(SINGLE SOURCE PROCUREMENT)DDIRECT CONTRACTINGIRECT CONTRACTING
Price Quotations / Pro-forma Invoice with Conditions of Sale
ACCEPT IMMEDIATELY
NEGOTIATEor
SUPPLIER
2
MAY BE EMPLOYED WHEN PROCURINGMAY BE EMPLOYED WHEN PROCURING::
1. Proprietary nature e.g. patents, trade secrets & copyrights.e.g. patents, trade secrets & copyrights.
2. Critical plant components as condition as condition precedent to hold contractor to guarantee precedent to hold contractor to guarantee project performance.project performance.
DDIRECT CONTRACTINGIRECT CONTRACTING
3. Exclusive dealers / manufacturers; NO sub-dealers selling at lower prices; NO sub-dealers selling at lower prices; NO available substitute item at advantageous NO available substitute item at advantageous terms to the Government.terms to the Government.
3
RREPEAT ORDEREPEAT ORDERDirect procurement of goods Direct procurement of goods
whenever there is a whenever there is a NEED TO REPLENISH
Contract previously awarded Contract previously awarded through competitive bidding.through competitive bidding.
The procured item is clearly superior to other bids.
3
CONDITIONS:CONDITIONS:
1.1. Contract price is the Contract price is the SAME or or LOWER
2.2. NO SPLITTING OF CONTRACTS
3.3. Should be availed of Should be availed of within 6 months from the date of the from the date of the Notice to Proceed arising from the original contractarising from the original contract
4.4. NOT exceed 25% of the of the quantityquantity of of each item of the original contract.each item of the original contract.
RREPEAT ORDEREPEAT ORDER
5.5. Should be availed of Should be availed of ONLY ONCE
SSHOPPINGHOPPING
Request for the submission of price Request for the submission of price quotations for readily quotations for readily AVAILABLE OFF-THE-SHELF GOODS or or ordinary/regular equipment to be ordinary/regular equipment to be procured directly from suppliers of procured directly from suppliers of known qualifications.known qualifications. 4
4
WHEN EMPLOYED:WHEN EMPLOYED:
1. UNFORSEEN CONTINGENCY immediate purchase immediate purchase NOT to exceed P100,000.00P100,000.00
2.2. For ordinary / regular office supplies / For ordinary / regular office supplies / equipment equipment NOT available in the PS-DBM NOT to exceed P500,000.00P500,000.00
at least 3 PRICE QUOTATIONS
SSHOPPINGHOPPING
NNEGOTIATED PROCUREMENTEGOTIATED PROCUREMENT
Direct negotiation with a technically, Direct negotiation with a technically, legally and financially capable legally and financially capable supplier, contractor or consultant.supplier, contractor or consultant.
5
5
FAILURE OF PUBLIC BIDDING FOR 2FAILURE OF PUBLIC BIDDING FOR 2NDND TIME TIME11st st instance instance
At least At least 33 suppliers/contractors suppliers/contractors
conditions:conditions:
Public Bidding ProceduresPublic Bidding Procedures shall be shall be observedobserved
Posting in the Website, G-EPS, Posting in the Website, G-EPS, conspicuous placesconspicuous places
NNEGOTIATED PROCUREMENTEGOTIATED PROCUREMENT
IN CASES OF IMMINENT DANGER TO LIFE AND IN CASES OF IMMINENT DANGER TO LIFE AND PROPERTY PROPERTY
a.a.
Justified:Justified:
5
22ndnd instance instance
TIME IS OF THE ESSENCE or in case of an or in case of an IMMINENT DANGER to life or property or to restore to life or property or to restore destroyed or damaged vital water, destroyed or damaged vital water, power and transportation servicespower and transportation services
NNEGOTIATED PROCUREMENTEGOTIATED PROCUREMENT
5b.b.
IN CASES OF IMMINENT DANGER TO LIFE AND IN CASES OF IMMINENT DANGER TO LIFE AND PROPERTY PROPERTY
Justified:Justified:
22ndnd instance instance
NNEGOTIATED PROCUREMENTEGOTIATED PROCUREMENT
STATE OF NATURAL or MAN-MADE CALAMITY, or EMERGENCY as declared by appropriate authoritiesas declared by appropriate authorities
NEGOTIATED PROCUREMENT
5Negotiation shall be made with previous supplier of good standing of the procuring entity or those situated within the vicinity where calamity/emergency occurred.
IN CASES OF IMMINENT DANGER TO LIFE AND IN CASES OF IMMINENT DANGER TO LIFE AND PROPERTY PROPERTY
22ndnd instance instance
5PSPS oror other Gov’t Agencyother Gov’t Agency which have capability/proficiency which have capability/proficiency to undertake particular to undertake particular procurementprocurement
PURPOSE:PURPOSE: To hasten project implementationTo hasten project implementation
PURCHASE OF GOODS FROM ANOTHER PURCHASE OF GOODS FROM ANOTHER GOVERNMENT AGENCYGOVERNMENT AGENCY
55thth instance instance
NNEGOTIATED PROCUREMENTEGOTIATED PROCUREMENT
WHATWHATAGENCYAGENCY?
5HOW:HOW: Direct negotiationDirect negotiation may be made may be made
with that Government Agencywith that Government Agency
PURCHASE OF GOODS FROM ANOTHER PURCHASE OF GOODS FROM ANOTHER GOVERNMENT AGENCYGOVERNMENT AGENCY
55thth instance instance
NNEGOTIATED PROCUREMENTEGOTIATED PROCUREMENT
Procurement of COMMON-USE supplies shall be thru PS.
5conditions:conditions:
Upon Upon prior approval of the Presidentprior approval of the President
The DND Sec has determined that The DND Sec has determined that country’s interest is protected by country’s interest is protected by negotiating directly with agency of negotiating directly with agency of another country with which Philippines another country with which Philippines has defense cooperation agreement or has defense cooperation agreement or diplomatic relationsdiplomatic relations
Foreign Guarantee = 100% ABCForeign Guarantee = 100% ABC
MAJOR DEFENSE EQUIPMENTSMAJOR DEFENSE EQUIPMENTS77thth instance instance
NNEGOTIATED PROCUREMENTEGOTIATED PROCUREMENT
THANK YOUTHANK YOUfor LISTENINGfor LISTENING
DBMDBMCORDILLERA ADMINISTRATIVE CORDILLERA ADMINISTRATIVE
REGIONREGION