Solid StartA Gentle Guide to Wean You from Microsoft Word
Adobe FrameMaker 7.0
Sammy Tabari
Sammy Tabari
English 381 16 May 2004
Solid StartA Gentle Guide to Wean You from Microsoft Word
Adobe FrameMaker 7.0
Solid Start
4
Solid Start
I
ntroduction
5
Introduction
Adobe
Framemaker 7.0
is the software that professionals use to create and format documents. It does away with the inconveniences of Microsoft
Word
, and provides a variety of additional functions that make creating documents a very efficient process. The principal difficulty in using Adobe
FrameMaker 7.0
stems from the fact that its interface is very different than that of Microsoft
Word
. The unfamiliar interface can generate extreme frustration. If you want to become a technical writer, you must overcome that frustration and wean yourself from Microsoft
Word
. The guide you are holding provides you with a gentle transition into the world of Adobe
FrameMaker 7.0
.
Solid Start
emphasizes the most immediate skills you need in order to learn Adobe
FrameMaker 7.0
. The information is presented at a friendly pace, so that you don t feel overwhelmed. Unlike your typical manual, this guide does not turn information into a fist that punches you in the face! Promise.
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6
Acknowledgements
Acknowledgements
To Professor John Nelson for his guidance and patience. To Steve Jobs for the Apple Macintosh. To my loyal HP 832 C, you went far beyond the call of duty on this one! To Folgers for keeping me awake — I couldn t have gotten it done in time without you.
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Table of Contents
7
Table of Contents
Introduction
-----------------------------------------------------------------------5
Acknowledgements
-------------------------------------------------------------6
Table of Contents
---------------------------------------------------------------7
Chapter 1 - Overview
---------------------------------------------------------10Document Format-----------------------------------------------------10Paragraph Format ----------------------------------------------------11Master Pages ----------------------------------------------------------12Books ------------------------------------------------------------------13Table of Contents ----------------------------------------------------14
Chapter 2 - Document Format
---------------------------------------------16Creating a new document -------------------------------------------16Adjusting page size --------------------------------------------------17
Customizing page size
-----------------------------------------------17
Selecting a new standard page size
----------------------------------18Pagination -------------------------------------------------------------19
Single-sided document
----------------------------------------------19
Double-sided document
---------------------------------------------20Adjusting margins ----------------------------------------------------21Creating a side-head area -------------------------------------------22Creating multiple columns ------------------------------------------23Customizing the text frame -----------------------------------------24
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Table of Contents
8
Chapter 3 - Paragraph Format
--------------------------------------------26Tags -------------------------------------------------------------------- 26Displaying the Paragraph Designer window ---------------------27Creating a chapter title ----------------------------------------------28
Creating a chapter title tag
-------------------------------------------28
Changing the chapter title s font properties
--------------------------29
Changing the chapter title s location on page
------------------------30Creating a first-level header tag ------------------------------------31Creating a second-level header tag --------------------------------32
Placing second-level header outside side-head area
------------------33Indenting a paragraph ------------------------------------------------34
Chapter 4 - Master Pages
----------------------------------------------------36Viewing master pages in double-sided documents --------------37Starting with a right-sided page ------------------------------------38Numbering pages -----------------------------------------------------39Inserting text in Headers and Footers -----------------------------40Inserting a graphic over a range of pages -------------------------41Inserting colored sidebars over a range of pages ----------------42Inserting text boxes over a range of pages ------------------------43
Chapter 5 - Books
---------------------------------------------------------------46Creating a Book file -------------------------------------------------46Adding documents to the Book ------------------------------------47Saving the Book file -------------------------------------------------48Navigating the Book window --------------------------------------49
Chapter 6 - Creating a Table of Contents
-----------------------------52Adding a table of contents ------------------------------------------52Formatting the table of contents -----------------------------------53Adjusting the pagination --------------------------------------------54
Index
---------------------------------------------------------------------------------55
1
Overview
About this guideA brief overview
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10
Overview
Chapter 1 -
Overview
Using Adobe
FrameMaker 7.0
requires that you develop familiarity with its main features. Those features include document and paragraph format, structuring your document by using books and master pages, and creating a table of contents. Proper planning is an essential part for producing quality documents in Adobe
FrameMaker 7.0
. Familiarity with the main features of Adobe
FrameMaker 7.0
gives you the knowledge you need to plan ahead. The following is a description of the main features of Adobe
FrameMaker 7.0
:
Document Format
Formatting a document in Adobe
FrameMaker 7.0
entails developing the skills to create side-head areas, and multiple columns. A side-head area can be created on either side of your page (left, or right). The side-head area is typically used for section or paragraph titles, and/or to place annotations and graphics. Multiple columns can further section your document to suit your formatting needs. Usually, you need multiple columns if you are creating a newsletter, or an index.
Fig 1.1 — The side-head area (green circle) contains part of the chapter title, and the section header.
The text in the side-head area is independent from the text in the main text frame. Unlike when you use Microsoft
Word
, you don t need to worry about the text moving around all the time.
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Overview
11
Paragraph Format
Formatting a paragraph in Adobe
Framemaker 7.0
entails developing the skills to indent paragraphs, modify fonts, and to place titles and headings. Unlike Microsoft
Word
, these features are configured in advance by using a single window, the Paragraph Designer window (Chapter 3).
Fig 1.2 — Text location and properties (green circles) are set using the Paragraph Designer.
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12
Overview
Master Pages
A master page allows you to control the formatting of your document from one page. Creating master pages is a very efficient way to automatically include formatting features and/or design elements on every page of your document, or over a selected range of pages. All you need to do is format a single master page and apply that format to the range of pages you want. It is more efficient to plan how you intend to use the master pages before you start working on your document.
Header
Footer
Fig 1.3 — The elements (e.g., page numbers, text) in the master page s Header and Footer automatically appear on every page in your document. Other design elements (e.g., graphics, color bars) also appear on every page of your document.
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Overview
13
Books
A Book file allows you to group and work with several documents together. Grouping several documents into one Book allows you to paginate across files, update all cross-references, and generate a single table of contents. You can create a separate document for each chapter in your document, then compile all the chapters in a single Book file. This allows you more flexibility in updating different parts of your document.
Fig 1.4 - The Book files compiles all the parts of your document (green circle). That allows you the freedom to update each section separately, add or delete sections, and control the properties of your entire document.
Using Books is very convenient when you work with very large documents. This feature doesn t exist in Microsoft
Word
.
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14
Overview
Table of Contents
Creating a table of contents in Adobe
FrameMaker 7.0
is a very simple process. This is one of the simplest and most convenient features of Adobe
FrameMaker 7.0
.
Fig 1.5 — Adobe
FrameMaker 7.0
allows you to easily create and modify your table of contents.
The Paragraph Designer (Chapter 3) allows you to easily format your table of contents. This feature is superior to the one in Microsoft
Word
.
2
Document Format
Creating a new documentAdjusting page size
Customizing page sizeSelecting a new standard page size
Pagination
Single-sided documentDouble-sided document
Adjusting marginsCreating a side-head areaCreating multiple columnsCustomizing the text frame
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Creating a Table of Contents
Chapter 2 -
Document Format
.
Creating a new document
To create a new document:
1.
Double-click
the
FrameMaker 7.0 icon
. After a few moments the FrameMaker 7.0 menus appear.
2.
Locate
File
on the menu bar.3.
Click
on
File
. The File menu opens.4.
Select
New
. The New sub-menu opens.5.
Select
Document
from the New sub-menu. The New Document window appears.
6.
Click
on
Custom
. The Custom Blank Paper window appears.
7.
Click
on
Create
. A blank document page appears.
Fig 2.1 - Creating a new custom document. The Custom Blank Paper window allows you to choose the format you want for your entire document.
Adobe
FrameMaker 7.0
allows you to customize your entire document before you start working. You can also choose from a variety of templates. You need to plan how you want your document to look before you begin in order to fully benefit from the options Adobe
FrameMaker 7.0
provides. Working with Adobe
FrameMaker 7.0
is easier once you have a plan in mind
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Creating a Table of Contents
17
Adjusting page size
You can adjust your document s page size at any point during your work. This is helpful if youneed to create more space for graphics, or if you need to format your document to print on different size paper.
Customizing page size
To customize page size:
1.
Locate
Format
on the menu bar.2.
Click
on
Forma
t. The Format menu opens.3.
Select
Page Layout
. The Page Layout sub-menu opens.
4.
Select
Page Size
. The Page Size window opens. You can see the default settings for the page size in the boxes labeled Width and Height.
5.
Place
the
cursor
inside the box you want.6.
Type
the
size
you want to use in the box.7.
Click
Set
. The page size changes automatically.
Fig 2.2 — Adjusting page size. You can choose a standard page size from the page size menu (circled in blue), or you can type the page size you want in the Width and Height boxes. Click the Set button once you are done.
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Creating a Table of Contents
Selecting a new standard page size
You can format your entire document to print on different paper size standards by choosing from a variety of standard page sizes.
To select a new standard page size:
1.
Locate
Format
on the menu bar.2.
Click
on
Format
. The Format menu opens.3.
Select
Page Layout
. The Page Layout sub-menu opens.
4.
Select
Page Size
. The Page Size window opens.5.
Click
on the
Page Size
menu. The menu selections appear.
6.
Click
on the
standard size
you want. 7.
Click
Set
. The page size changes automatically.
Fig 2.3 — Selecting a standard page size.
This is similar to how you select a standard page size in Microsoft
Word
.
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Creating a Table of Contents
19
Pagination
General formatting features remain the same on each page of a single-sided document. If you want to produce a single-sided document, select the single-sided option in the Pagination window before you begin your work.
Single-sided document
To create a single-sided document:
1.
Locate
Format
on the menu bar.2.
Click
on
Format
. The Format menu opens.3.
Select
Page Layout
. The Page Layout sub-menu opens.
4.
Select
Pagination
. The Pagination window opens.5.
Select
Single Sided
.6.
Click
on
Set
. The Pagination window closes.
Fig 2.4 — Creating a single-sided document. Make sure you select the single-sided option (red circle) in the Pagination window.
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Creating a Table of Contents
Double-sided document
Adobe
FrameMaker 7.0
allows you to create professional quality double-sided documents. If you want to create a double-sided document, select the double-sided option in the Pagination window before you begin your work.
To create a double-sided document:
1.
Locate
Format
on the menu bar.2.
Click
on
Format
. The Format menu opens.3.
Select
Page Layout
. The Page Layout sub-menu opens.
4.
Select
Pagination
. The Pagination window opens.5.
Select
Double Sided
.6.
Click
on the
1st Page Side
menu. The menu selections appear.
7.
Click
on
Right.8. Click on Set. The Pagination window closes.
Fig 2.5 - Creating a double-sided document. Make sure you select the double-sided option (red circle) in the Pagination window.
If you add pages to the front of your manual or book, you may need to switch the 1st Page Side selection. You can change the 1st Page Side selection at any point during your work.
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Creating a Table of Contents 21
Adjusting margins
Adjusting the margins is a very simple process. If you are working with a double-sided document Adobe FrameMaker 7.0 changes the designation of the Right and Left margins to Inside and Outside margins. That gives you a more accurate idea how adjusting the marginschanges the appearance of your document.
To adjust the margins:
1. Locate Format on the menu bar.2. Click on Format. The Format menu opens.3. Select Page Layout. The Page Layout sub-menu opens.4. Select Column Layout. The Column Layout window opens.
You can see the default settings for the margins in the boxes labeled Top, Bottom, Inside, and Outside.
5. Place the cursor inside the box you want.6. Type the size you want to use in the box.7. Click Update Entire Flow. The Column Layout window
closes.
Fig 2.6 — Adjusting margins. In a double-sided document, the terms Inside and Outside margins is used instead of Left and Right margins.
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22 Creating a Table of Contents
Creating a side-head area
A side-head area gives you another space to enter text without infringing on the main text in the body of your document. You can use the side-head area for paragraph headers, notes, annotations, etc. Formatting text in a side-head area can be done independently from the text in the main body of your document.
To create a side-head area on the left:
1. Locate Format on the menu bar.2. Click on Format. The Format menu opens.3. Select Page Layout. The Page Layout sub-menu opens.4. Select Column Layout. The Column Layout window
opens.5. Click on the box to the left of Room for Side Heads. A
check mark appears in the box.6. Type the sizes you want in the Gap and Width boxes.7. Click on the Side menu. The menu selections appear.8. Click on Left.9. Click Update Entire Flow. The Column Layout window
closes.
Fig 2.7 — Choosing Left from the Side menu creates a side-head area on the left side of your document (red circle).
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Creating a Table of Contents 23
Creating multiple columns
Creating multiple columns is a very quick and easy process. You can adjust the size of your columns with great precision using the Column Layout window.
To create multiple columns:
1. Locate Format on the menu bar.2. Click on Format. The Format menu opens.3. Select Page Layout. The Page Layout sub-menu opens.4. Select Column Layout. The Column Layout window
opens.5. Place the cursor inside the box labeled Number.6. Type the number of columns you want in the box.7. Place the cursor inside the box labeled Gap.8. Type the size you want in the box.9. Click Update Entire Flow. The Column Layout window
closes.
Fig 2.8 — The controls inside the red circle allow you to create and adjust the size of the columns in your document. The Gap refers to the space between your columns.
Gap is the space between columns.
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24 Creating a Table of Contents
Customizing the text frame
You can adjust the size of the text frame in any page of your document. Making the text frame smaller frees a larger area for inserting graphics without interfering with text.
To customize the text frame:
1. Place the cursor inside the text frame.2. Locate Format on the menu bar.3. Click on Format. The Format menu opens.4. Select Customize Layout. The Customize Layout sub-
menu opens.5. Select Customize Text Frame. The Customize Text Frame
window opens.6. Place the cursor inside the box labeled Width.7. Type the size you want in the box.8. Place the cursor inside the box labeled Height.9. Type the size you want in the box.10. Click on Set. The Customize Text Frame window closes.
Fig 2.9 — Adjusting the size of the text frame. The text frame (red area) appears surrounded by small black squares (handles). Making the text frame smaller allows you to designate a larger "non-text" area in your document where you can place graphics.
3
Paragraph Format
TagsDisplaying the Paragraph Designer windowCreating a chapter title
Creating a chapter title tagChanging the chapter title s font propertiesChanging the chapter title s location on page
Creating a first-level headerCreating a second-level headerIndenting a paragraph
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26 Creating a Table of Contents
Chapter 3 - Paragraph Format
Tags
You need to place tags in your text to be able to format paragraphs. Tags are labels containing instructions that quickly change the features of your paragraphs. In short, tags control the properties (size, font, format, etc.) of your text and paragraphs.
A tag s name indicates its function. For example:
Chapter Title is the name of the tag that makes a text function as a chapter title.Header 1 is the name of the tag that makes a text function as a first-level header.
The reason you need to tag your text and paragraphs is to control the flow of text in your document. Once you create your tags, all you need to format a text selection is to assign a tag to that selection.
Before you learn how to format paragraphs, you need to know about the Paragraph Designer, and Tags.
Fig 3.1 - The Paragraph Format pop-up menu is on your document s tool bar. The options the menu displays indicate the various available tags.
This sounds difficult, but it s actually very easy. It only takes a few minutes to become familiar with tags. This chapter really makes Microsoft Word a distant memory.
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Creating a Table of Contents 27
Displaying the Paragraph Designer window
The Paragraph Designer is the principal window you use to create and change paragraph formats in your document. You need to learn how to open the Paragraph Designer window. You also need to be familiar with the properties of the Paragraph Designer window.
To display the Paragraph Designer window:
1. Locate Format on the menu bar.2. Click on Format. The Format menu opens.3. Select Paragraphs. The Paragraphs sub-menu opens.4. Select Designer. The Designer window opens.
A
Paragraph Tag pop-up menuThis indicates the tag of the paragraphwhere the cursor is placed. The tag in this case is Title (i.e., the cursor is in the title of the paragraph).
A
B
Properties pop-up menuThis menu contains a set of controls that you can use to modify text properties. The properties appear on the right-side of the Paragraph Designer (D). The properties you see in this case are the controls for modifying fonts.
B
C
Commands pop-up menuThis allows you to create custom formats or delete format settings.
C
Current group of propertiesD
Fig 3.2 — Paragraph Designer window.
D
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28 Creating a Table of Contents
Creating a chapter title
Formatting text using the Paragraph Designer is a simple and very efficient process. The first step is to create a tag with the properties (e.g., font type and size) you want. Once you create your tags, all you need to format a text selection is to assign a tag to that selection.
Creating a chapter title tag
To create a chapter title tag:
1. Place the cursor at the beginning of the chapter title (e.g., Nottingham Forest Football Club).
2. Open the Paragraph Designer.3. Click on the Commands menu. The Commands
menu opens.4. Select New Format. The New Format window opens.5. Type ChapterTitle as a single word in the Tag text
box.6. Click Create. The New Format window closes.7. Click Apply. The text Nottingham Forest Football
Club now carries the Chapter Title tag.8. Close the Paragraph Designer window.
Fig 3.3 — The above illustration shows how you change the tag of a text. The Paragraph Format pop-up menu (red circles) indicates the tag assignment of the text where the cursor is located. The tag assignment for the text Nottingham Forest Football club is now Chapter Title (instead of Body).
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Creating a Table of Contents 29
Changing the chapter title s font properties
To change font properties:
1. Place the cursor anywhere in the chapter title.2. Open the Paragraph Designer.3. Click on the Properties menu. The Properties menu
opens.4. Select Default Font properties. The menus that control
fonts appear on the right.5. Change the Size to 24.0 pt.6. Change the Weight to Bold.7. Change the Color to Red.8. Click Apply. The chapter title s font properties change
instantly.9. Close the Paragraph Designer window.
Fig 3.4 — Selecting Default Font from the Properties menu (blue circle) displays the font properties options (red circle).
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30 Creating a Table of Contents
Changing the chapter title s location on page
Using the pagination properties in the Paragraph Designer is one way to place text in the sub-head area, or make text run across the sub-head area and the text frame.
To change the chapter title s location:
1. Place the cursor anywhere in the chapter title.2. Open the Paragraph Designer.3. Click on the Properties menu. The Properties menu opens.4. Select Pagination. The menus that control pagination
appear on the right.5. Select Across All Columns and Sides.6. Click Apply. The chapter title moves to the left.7. Close the Paragraph Designer window.
Fig 3.5 — Selecting Across All Columns and Side Heads (red circle) allows the text to move into the side-head area and continue across the main text frame (note text location in the green circles).
To format the next chapter title, you only need to choose the Chapter Title tag from the Paragraph Format pop-up menu.
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Creating a Table of Contents 31
Creating a first-level header tag
To create a first-level header tag:
1. Place the cursor anywhere in the first-level header.2. Open the Paragraph Designer.3. Click on the Commands menu. The Commands menu opens.4. Select New Format. The New Format window opens.5. Type Heading1 as a single word in the Tag text box.6. Click Create. The New Format window closes.7. Click Apply. The text now carries the Heading1 tag.8. Close the Paragraph Designer window.
To change the location and font properties of the first-level header (e.g., Past Managers) use the same steps as the ones presented for changing the location and properties of the Chapter Title.
Fig 3.6 — Creating a first-level header tag.
Fig 3.7 — Changing the location of the first-level header to run across all columns and the side-head area.
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32 Creating a Table of Contents
Creating a second-level header tag
To create a second-level header tag:
1. Place the cursor anywhere in the second-level header (Brian Clough).2. Open the Paragraph Designer.3. Click on the Commands menu. The Commands menu opens.4. Select New Format. The New Format window opens.5. Type Heading2 as a single word in the Tag text box.6. Click Create. The New Format window closes.7. Click Apply. Brian Clough now carries the Heading2 tag.8. Close the Paragraph Designer window.
Fig 3.8 — Creating a second-level header tag
To change the font properties of the second-level header use the same steps as the ones presented for changing the font properties of the Chapter Title.
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Creating a Table of Contents 33
Placing the second-level header (Heading2) outside the side-head area
To place the second-level header outside the side-head area:
1. Place the cursor anywhere in the second-level header.2. Open the Paragraph Designer.3. Click on the Properties menu. The Properties menu opens.4. Select Pagination. The menus that control pagination appear on the right.5. Select In Column.6. Click Apply. The second-level header is placed directly above the text.7. Close the Paragraph Designer window.
Fig 3.9 — Placing the second level header (green circle) outside the side-head area (blue circle).
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34 Creating a Table of Contents
Indenting a paragraph
Adobe FrameMaker 7.0 provides default settings for every common tag. Using the default settings is the quickest way to format paragraphs. The following illustrates how quickly you can indent a paragraph by using default settings.
To indent a paragraph:
1. Place the cursor anywhere in the paragraph.2. Locate the Paragraph Catalog button (upper right corner of document
frame).3. Click on the Paragraph Catalog button. The Paragraph Catalog menu
opens.4. Select Indented. The paragraph location changes instantly.5. Close the Paragraph Catalog menu.
Fig 3.10 — The Paragraph Catalog button (green circle) opens the Paragraph catalog menu. Selecting Indented (yellow circle) automatically indents your paragraph. The paragraph circled in red is indented. The paragraph circled in blue is not indented.
The Paragraph catalog menu also contains tags for creating numbered and bulleted lists. You can also use the Paragraph catalog menu to delete tags that you don t need.
4
Master Pages
Viewing master pagesStarting with a right-sided pageNumbering pagesInserting text in Headers and FootersInserting a graphic over a range of pagesInserting colored sidebars Inserting text boxes over a range of pages
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36 Creating a Table of Contents
Chapter 4 - Master Pages
Creating master pages is a very efficient way to automatically include formatting features and/or design elements on every page of your document, or over a selected range of pages. All you need to do is format a single master page and apply that format to the range of pages you want.
This chapter describes the basic applications of master pages. Those include:
Viewing a master page in a single-sided document
To view a master page:
Returning to the Body Pages
The body pages are the pages that constitute your document. You no longer have access to the body pages when the master page is open.
To return to the body page documents:
1. Locate View on the tool bar.2. Click on View. The View menu opens.3. Select Master Pages. The master page document
opens.
1. Locate View on the tool bar.2. Click on View. The View menu opens.3. Select Body Pages. The body page document
opens.
Fig 4.1 — Viewing a master page.
Fig 4.2 — Viewing the body page documents.
¥ Numbering pages.¥ Inserting Headers and Footers.¥ Inserting a graphic over a range of pages (e.g., company logo).¥ Inserting design elements over a range of pages (e.g., colored sidebars).¥ Inserting formatting elements over a range of pages (e.g., text boxes).
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Viewing master pages in double-sided documents
A double-sided document requires a master page for the right-sided pages and another master page for the left-sided pages. The reason you need to work with two master pages is because, in a double-sided document, you often need to place graphics and other design elements on opposite sides.
To view the master page for right-sided pages:
To view the master page for left-sided pages:
1. Place the cursor in a right-sided page (e.g., first page).2. Locate View on the tool bar.3. Click on View. The View menu opens.4. Select Master Pages. The master page for right-sided
pages opens.
1. Place the cursor in a left-sided page (e.g., second page).2. Locate View on the tool bar.3. Click on View. The View menu opens.4. Select Master Pages. The master page document
opens.
Fig 4.3 — Opening a master page. To open a master page for left-sided documents, your cursor must be in a left-sided page. To open a master page for right-sided documents, your cursor must be in a right-sided page.
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38 Creating a Table of Contents
Starting with a right-sided page
To create a manual such as this one, you need to work with a double-sided document with the first page starting on the right. Changing the page designation is a very easy process.
To start with a right-sided page:
1. Locate Format on the tool bar.2. Click on Format. The Format menu opens.3. Select Page Layout. The Page Layout sub-menu opens.4. Select Pagination. The Pagination window opens.5. Select Double Sided.6. Click on the 1st Page Side menu. The 1st Page Side menu
opens.7. Select Right.8. Click on Set. The Pagination window closes.
Fig 4.4 — Starting with a right-sided page.
Check the first few pages of your document to make sure that you have all the formatting features where you want them. It s always a good idea to check your work early when working with double-sided documents.
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Creating a Table of Contents 39
Numbering pages
You need to think of right-sided and left-sided pages in a double-sided document as two separate documents. You need to insert page numbers on the right-sided master page, and thenagain on the left-sided master page.
To number pages:
1. Select Mater Pages from the view menu. The master document opens.2. Place the cursor in the Footer (or the Header if you want your page numbers
on top).3. Locate Format on the tool bar.4. Click on Format. The Format menu opens.5. Select Headers and Footers. The Headers and Footers sub-menu opens.6. Select Insert Page #. The page number is inserted automatically in
your document.
Fig 4.5 — Numbering pages. The symbol in the green circle appears in your master page when you select Insert Page number.
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40 Creating a Table of Contents
Inserting text in Headers and Footers
You need to use the master page to insert and edit your Headers and Footers. You also need to use a master page for right-sided pages and another master page for left-sided pages.
To insert Headers and Footers:1. Place the cursor in a right-sided page (for right-sided pages) or a left-
sided page (for left-sided pages).2. Select Mater Pages from the view menu. The master document opens.3. Place the cursor in the Footer (or the Header).4. Locate the Alignment pop-up menu on the document title bar (top left
corner).5. Click on the Alignment pop-up menu. The Alignment pop-up menu
opens.6. Select the alignment type you want for your text (Left, Center, Right).7. Type the text you want in your Footer (or Header).
Fig 4.6 — Inserting Headers and Footers. The Alignment pop-up menu (blue circle) gives you all the alignment options (red circle) you need to align text.
You can insert text before or after the page number. Pay attention to the location of the cursor when you insert text in Headers and Footers.
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Inserting a graphic over a range of pages
You need to use the master page to insert a graphic over a range of pages. You also need to use a master page for right-sided pages and another master page for left-sided pages to ensure that your graphics are in the correct position.
To insert a graphic:1. Select Mater Pages from the view menu. The master
document opens.2. Locate File on the tool bar.3. Click on File. The File menu opens.4. Select Import. The Import sub-menu opens.5. Select File. The Import File window opens.6. Select the graphic you want to import.7. Click Import. The Imported Graphic Scaling window
opens*.8. Choose the scaling you want for your graphic.9. Click Set. The Imported Graphic Scaling window closes.
The graphic is placed in your master page.
Fig 4.7 — Inserting a graphic. The Imported Graphic Scaling window does not appear if the graphic is small.
* The Imported Graphic Scaling window opens automatically only if your graphic is too large for your document. Small graphics are imported immediately into your document. Double-click on a graphic to open a window with scaling options.
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42 Creating a Table of Contents
Inserting colored sidebars over a range of pages
You need to use the master page to insert colored sidebars over a range of pages. You also need to use a master page for right-sided pages and another master page for left-sided pages.
To insert colored sidebars:
1. Select Mater Pages from the view menu. The master document opens.2. Locate the Tools Palette button (Upper right corner of document
frame).3. Click the Tools Palette button. The Tools palette bar appears.4. Select the color you want from the color selection pop-up menu.5. Click on the Rectangle shape on the Tools palette. 6. Place the cursor where you want to have a colored sidebar.7. Hold the mouse down to draw a rectangle.8. Use the handles around the rectangle to adjust the size of your sidebar.9. Return to the body page. The sidebars are automatically inserted.
Fig 4.8 — The Tools Palette button (red circle) opens the Tools palette bar. Use the rectangle shape (green circle) to draw your sidebar.
Choose Grid Lines from the View menu to see the exact size and placement of your color sidebars.
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Inserting text boxes over a range of pages
You need to use the master page to insert text boxes over a range of pages. You also need to use a master page for right-sided pages and another master page for left-sided pages.
To insert text boxes:
1. Select Mater Pages from the view menu. The master document opens.2. Locate the Tools Palette button (Upper right corner of document frame).3. Click the Tools Palette button. The Tools palette bar appears.4. Click on the text box button on the Tools palette.5. Place the cursor where you want to have a text box.6. Hold the mouse down to draw the text box.7. Use the handles around the text box to adjust its size.8. Return to the body page. The text boxes are automatically inserted.
Fig 4.9 - The Tools Palette button (red circle) opens the Tools palette bar. Use the text box button (green circle) to draw your text box.
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5
Books
Creating a Book fileAdding documents to the bookSaving the Book fileNavigating the Book window
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Chapter 5 - Books Creating a Book file
A Book file allows you to group and work with several documents together. Grouping several documents into one book allows you to paginate across files, update all cross-references, and generate a single table of contents.
To create a new Book file:
1. Double-click the FrameMaker 7.0 icon. After a few moments the FrameMaker 7.0 menus appear.
2. Locate File on the menu bar.3. Click on File. The File menu opens.4. Select New. The New sub-menu opens.5. Select Book. A Book file window appears.
Fig 5.1 - Creating a Book file. The Book window is where you assemble the different parts (e.g., chapters) of your book.
A book file compiles separate documents. Each document remains independent from the others. You can create a master page for each document in your book.
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Adding documents to the Book
To add documents to your Book:
1. Locate Add on the menu bar.2. Click on Add. The Add menu appears.3. Select Files. The Add Files to Book window
appears.4. Select the document you want to add.5. Click Add. The document appears in the Book
file window.
Fig 5.2 - Adding documents to the Book file. The document name in the Book window also includes its location on your hard drive.
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Saving the Book file
Saving all the documents related to your project in a single Book file allows you to see your entire project s documents from a single window.
To save a Book file:
1. Locate File on the menu bar.2. Click on File. The File menu appears.3. Select Save Book. The Save Book window opens.4. Type a name for your book.5. Click Save. The Save Book window closes.
Fig 5.3 — Saving the Book file. All documents in the Book are accessible from the Book window.
You only need to open the Book file to view any document (e.g., chapter) of your project. A Book file is a great way to organize your project.
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Navigating the Book window
The buttons on the Book window allow you quick access to the most important functions youneed to manage the documents in your book.
The following describes the functions of the buttons on the Book window:
File name control. Clicking this button makes the first word in your Book file appear as the file name.
Opens the Update Book window
Opens the Add Files to Book window
Deletes selected files
Fig 5.4 - The Book window. Colored circles indicate the function buttons.
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6
Creating a Tableof Contents
Adding a table of contentsFormatting the table of contentsAdjusting the pagination
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Chapter 6 - Creating a Table of Contents Your tags for the chapter titles, headings, and sub-headings must be in place in order for you to properly generate a table of contents. If you are uncertain that the tags are in place, click through your headings to verify the tags. Once your tags are in place, the process of generating a table of contents is very easy.
Adding a table of contents
To add a table of contents:
1. Select the first file in the book window (because you want the table of contents to appear before the first file).
2. Choose Add from the tool bar. The Add menu appears.3. Select Table of Contents. The Set Up Table of Contents window appears.4. Select Chapter Title from the Don t Include scroll list.5. Click the left arrow. The Chapter Title tag moves to the Include Paragraphs Tagged
scroll list.6. Move all the tags you want to include in your table of contents in the same manner
as above.7. Turn off Create Hypertext Links.8. Click Add. The Update Book window appears.9. Click Update. The table of contents is immediately inserted in your book.
Fig 6.1 - Creating a table of contents. The arrows (green circle) allow you to select the tags you want to include.
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Formatting the table of contents
The entries in your table of contents are already tagged. You need to use the Paragraph Designer in order to format the properties (font, size, etc.) of those tags.
To format the table of contents:
1. Place the cursor in the first entry in your table of contents.
2. Open the Paragraph Designer.3. Select Default Font from the Properties menu.4. Select the font type and size you want.5. Click Update All. All the entries that carry the
same tag in your table of contents change at once.6. Place the cursor in the second entry in your table
of contents and repeat the above steps.7. Continue with the same process to format all the
entries in your table of contents.
Fig 6.2 — This example shows that adjusting the properties using the Paragraph Designer modifies all entries with the Header1TOC tag.
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Adjusting the pagination
The table of contents shows you how Adobe FrameMaker 7.0 paginates the Book file. Adobe FrameMaker 7.0 does not number the pages consecutively in a Book unless you tell it to.
To number the pages consecutively in a Book:
1. Select all the files that you want to number.2. Choose Format from the tool bar. The Format menu appears.3. Select Document. The Document sub-menu opens.4. Select Numbering. The Numbering Properties window opens.5. Select Page from the pop-up menu.6. Click Continue Numbering from Previous Page in Book.7. Click Set. The Numbering Properties window closes.8. Choose Edit from the tool bar. The Edit menu opens.9. Select Update Book. The pagination is adjusted automatically.
Fig 6.3 — Adjusting pagination. The Numbering Properties window allows you to number your pages according to your needs.
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Index
Index
B
Books
adding documents to, 47creating, 46navigating, 49overview, 13pagination, 54saving, 48updating, 54
C
Chapter Title
adjusting location on page, 30creating tag, 28
Colored Sidebars, 42
Columns
multiple, 23side-head area, 22
D
Document
creating new, 16double-sided, 20, 37format, 10, 16
See also
formattingpagination, 19single-sided, 19 size, 17standards, 18
F
Font
menu selection, 27properties, 29
Footers
page numbers in, 39text in, 40
Formatting
page size, 17, 18 paragraph, 26table of contents, 53text frame, 22, 23,24
G
Graphics
inserting, 41
H
Header
first-level, 31second level, 32
Headers
page numbers in, 39text in, 40
M
Margins
adjusting, 21in text frame, 24
Master Pages
creating, 36, 37colored sidebars in, 42graphics in, 41text boxes in, 43overview, 12usage, 36, 41, 42, 43
N
Numbering
Book file, 54master pages, 39pages in document, 19
P
Page
customize, 16right-sided, 38size,17, 18
Pagination, 19, 54 See also Numbering
Paragraph
format, 11indenting a, 34tags, 26
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Index
Paragraph Designer
displaying the, 27usage, 28, 29, 30, 31, 32, 33, 53
S
Side-head area
creating a, 22text across, 30text outside, 33
T
Table of Contents
creating a, 52formatting a, 53
Tags
creating, 28first-level header, 31second-level header, 32