Work Smarter. Not Harder. it.approval - SAP Solutions · Work Smarter. Not Harder. it.approval – a complete solution for managing automatic invoice approval it.approval

Work Smarter. Not Harder.

it.approval – a complete solution for managing automatic invoice approval

it.approval

For many companies, managing internal

processes manually is an increasingly time

consuming challenge, as paperwork often

creates less transparency in the organization,

impeding efficient management.

The ability to create good business results is

therefore often synonymous today with your

company’s ability to manage internal process-

es. Companies who know how to manage their

internal processes efficiently also know how to

analyse their critical success factors, streamline

processes and minimise errors.

If your company is able to formulate basic

rules governing business and working proce-

dures, you can use systematics to update and

execute selected procedures automatically.

This optimises your work and transforms your

entire organisation into daily users of sim-

ple business-supporting IT solutions. It frees

up a greater number of resources, while also

valuably reducing errors in relation to your

processes. it.approval is a good example.

It is really quite simpleIt’s a matter of saving time – and therefore simplifying a number of internal working processes.

An increasing number of companies are seek-

ing better opportunities for automating their

business processes, so they can escape the

great administrative burden often associated

with handling a number of internal procedures

manually, on paper.

An obvious way to achieve rapid gains and ef-

ficiency improvements by automating resource-

intensive process is to create an automatic

electronic invoice management system and

flow. There are often a number of unnecessary

working procedures involved in receiving an

invoice. For example, all the information on

incoming invoices has to be entered, in order

to be subsequently processed.

The entire invoice management process

involves receiving, opening letters, copying,

distribution, follow-up, manual account entry,

approval, further distribution, book keep-

ing and payment. In a nutshell, a long chain

of manual procedures. Unless you chose a

smarter alternative.

it.approval – a complete solution for mana g­ing incoming and outgoing invoices for SAP users. Implemented in less than 30 days.

Automating manual processesit.approval – a complete system for managing incoming and outgoing invoices for SAP users – ensuring traceability and transparency.

The solution automates the entire process,

such that invoices are received and distributed

electronically within the company. Accounting

fi elds are automatically added, as far as pos-

sible, based on information contained in the

invoices.

In practice, this means that the built-in work-

fl ow established using it.approval handles the

entire working procedure. It converts the fi gures

and compares them against the corresponding

purchase order, if it exists.

If there are no inconsistencies between the two,

the workfl ow automatically effects payment,

with no human involvement. Humans are only

consulted if some kind of discrepancy exists.

Otherwise the workfl ow runs the whole process

autonomously, checks all details itself, and

automatically generates a payment proposal for

bank transfer.

In other words, it.approval converts electronic

invoice formats to SAP formats, does book

entry, and handles approval and authorization

fl ows in accordance with your company’s estab-

lished policies.

The module is based on a SAP standard work-

fl ow, with a number of improvements that make

it more fl exible, user-friendly and suited to the

needs and business processes of modern compa-

nies. The solution model means that it.approval

can be implemented in less than 30 days.

» it.approval has been developed in close cooper­

ation with our customers. This is yet another

guarantee that we solve actual business prob­

lems in the most effective way through our

very comprehensive competences within SAP

and SAP NetWeaver. «

Lars Olesen, Development Manager

The advantages are really quite clear

You save time and resources. You get greater control, and minimise errors. And all in less than 30 days.

The public sector led the way. In Denmark, in

2005, it became a requirement that companies

had to send electronic invoices to government

bodies and organisations. This helped advance

the practice, as all Danish companies are now

able to issue electronic invoices. The next natu-

ral step is for them to also be able to receive and

process electronic invoices.

The results show that the Danish public sector is

saving a lot of money due to the automation. Pri-

vate industry in Denmark and abroad is therefore

watching the development closely. These compa-

nies know this is the future, because automating

the entire incoming invoice process leads to

savings in terms of time and resources, because

employees gain an analysis tool that improves

oversight and minimises errors, and because

it.approval provides you with status information

for a given item flow, thereby ensuring that no

cases can disappear or be shelved.

it.approval – automatic advantages The electronic invoice flow ensures there

is less paper to manage – leading to faster

throughput and savings in interest charges

Automatic book entry means less manual

work, leading to accounts department savings

The built-in analysis tool and improved

user-interface provide a better overview and

ensure efficient usage and fewer errors

The electronic archive provides faster access to

information

The fact that the module uses standard SAP

technology ensures that everything will

dovetail with your existing SAP environment,

leading to lower TCO

We fulfil your expectations. And more.No-one is saying that you have to run wall-to-wall SAP in order to benefit from working with itelligence.

Nor is anyone saying that you need an exclusive

cooperation agreement with itelligence in order

to benefit from our solutions. All we are saying is

that we can make it possible to raise your existing

IT platform and business to new levels – whether

you make use of our entire range of services, skills

and products, or simply pick out the specific solu-

tion elements you believe will have the greatest

immediate benefits to your company. It is pos-

sible, because at itelligence we focus on fast devel-

opment, fast implementation and fast results. On

standard SAP technology, automated processes,

and electronic invoice flows and archiving. On

an improved analysis tool and user interface. In a

nutshell, on giving you access to it.approval.

All this is possible because at itelligence our main

focus is on fast development, fast implementation

and fast results. With it.approval you will get a

standard SAP technology, automated processes, an

electronic invoice and archiving flow, an improved

analysis tool and user interface. In short, with

it.approval, your workflow will be optimized.

Contact usWe are very happy to provide further material and

information showing why it.approval is a perfect

match for your company. We are also happy to

arrange an obligation-free meeting to discuss

your needs and requirements for future IT sup-

port. Whether you have carefully read this entire

brochure, or simply jumped down to our contact

data, we look forward to hearing from you.

Project, documentationand trainingThe following items are supplied

with it.approval:

Product documentation

User guides

Test cases for use during customer testing

Implementation guide

Project template, including template role

with suggested authorisation setup

it.approval requiresfamiliarity with:

Business processes

SAP workflow

SAP ABAP

SAP Content Server /

Archive Link

SAP HR

SAP GUI XT

SAP NetWeaver

a/s Erhvervsbyvej 11 DK­8700 Horsens +45 7022 2166 [email protected] www.itelligence.dk