Word prcessing nayanika

WORD PROCESSING

Presented by:-

Topics to be discussed:

Introduction Features and advantages of Word

Processing and its application Different parts of Word Window Basic task of Word processing – create,

open, save, edit etc Mail merge

Introduction Word processing is creating, editing,

and printing of documents and texts by the means of computer systems.

Features and advantages:

Editing is possible before printing Data can be made attractive by

formatting, such as bold, italic, underline and many more.

Documents can easily be send electronically

Spell-check feature is provided

Application areas of word processing

Business-Legal copies , letterheads, letters, memos, circulars etc.

Education-to develop word processing skills from the very beginning

Home- Dealing with assignments being completed at home, or occasionally recreational ex. Maintaining dairy

Introduction to parts of word window

Description of parts of word windows

Title bar

This contains the name or description of the current document.

Ruler bar It allows to format the vertical and horizontal alignment of text in a document

Tool bars Word has number of tool bars that help to perform task faster and with great ease.

Status bar It display all the information about the currently active document.

Scroll bar Allows to scroll the content or body of document .

Workspace Area in the document window where text can be entered

Menu bar Contains menus doing separate tasks.

Basic task in the word :task description

1. Creating a document step: File>>New(ctrl + new)Function: Creates a new Document

2. Creating a document Step: File>>open(ctrl+0) Function: opens previously created document

3. Saving a document Step: File>>Save(ctrl+s) Function: save document

4. Closing a document Step: File>>Exit(Alt+F4) Function: exits the current document

5. Formatting Text Step: File>>Font(Bold, Italic, Underline, Font,

Style, and Size buttons etc. are available on formatting toolbar)

Function: To apply formatting to the document

6. Page setting Step: file>>Page Setup(Alt + F+U) Function: Margin, Paper, and Layout can be set for

the page.

7. Editing: Editing includes three basic functions

CUT-

COPY-

PASTE-

Step: File>>Edit(ctrl + X)Function: To cut/move text

Step: File>>Edit(ctrl + C)Function: To copy text

Step: File>>Edit(ctrl + V)Function: To paste the text which is cut/ copied

8. Spelling check and grammar Step: Tools>>spelling and grammar(F7) Function: To check the spelling and grammar of

the selected text

Copying a block to another file: Select text>>click edit>>copy>>move cursor to the location

in another file, were that selected block is to be pasted>>click edit>> paste

Newspaper style columns: Select text>>click format>>columns>>enter number of

columns>>click ok

Headers and footers: A text or graphics usually printed on top or bottom of every

page in document. Step: view>>header and footer(shortcuts-Alt +V + H)

o Finding text: It is a feature used to find the specific word or phrase.

Step: edit>>find(shortcut-ctrl + F)

Setting up printers: i. Click start menu on desktop ii. Click printers and faxes iii. Right click the printer which you want to save as default printer and select set as default printer

Printing the document file Step: file>>print(shortcut-ctrl + P)

Insert clip art Step: insert>>picture>>clip art

Insert graph Step: select data>>insert>>chart

a chart wizard opens giving different options to the user, specify the requirement and clicks next repeat the process and finally click finish.

TablesCreating table using table:

Table>>insert>>table(shortcut-Alt +A+I+T)

Adding rows Table>>insert>>rows above/rows below

Adding column Table>>insert>>rows above/rows column

Deleting rows Table>>delete>>rows

Deleting columns Table>>delete>>columns

Changing column width & height

Table>>cell height and width>>click on column/rows tab>>choose the desired measurement>>click ok

Mail merge Mail merge deals with three elements: main documents, list-

name and address details of recipient, and the final document

Main document contains information which is identical in each copy. And the placeholder for the unique data which will be different for each copy

List is the database of recipients which can be imported from excel or created saved in word only so that this information can be merged in the document.

Final document

As mail merge is finished, a set of individual documents is obtained, each with identical data but different data in placeholder(merge field).

Thank You