Word ch05

Chapter 5

Using a Template to Create a Resume and

Sharing a Finished Document

MicrosoftWord 2013

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• Use a template to create a document• Change document margins• Personalize a document template• Indent a paragraph• Customize theme fonts• Create and modify a style• Insert a building block• Save a Word document as a PDF document and

edit a PDF document

Objectives

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• Run the compatibility checker• Enable others to access a document on SkyDrive

or an online social network• Send a Word document using email• Save a Word document as a webpage• Format text as a hyperlink• Change a style set

Objectives

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Project – Resume

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• Create a new resume document from a Word template

• Modify and format the resume template• Save the resume document in other formats so that

you can share it with others• Make the resume document available online so that

others can access it• Create a webpage from the resume Word document• Format the resume webpage

Roadmap

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• Tap or click FILE on the ribbon to open the Backstage view and then tap or click the New tab in the Backstage view to display the New gallery

• Type the desired search text in the ‘Search for online templates’ box and then tap or click the Start searching button to display a list of online templates

• Scroll through the list of templates list and then tap or click the desired template

• Tap or click the Create button to create a new document based on the selected template

Creating a New Document from an Online Template

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Creating a New Document from an Online Template

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• Tap or click the Adjust Margins button (PAGE LAYOUT tab | Page Setup group) to display the Margins gallery

• Tap or click Custom Margins in the Margins gallery to display the Page Setup dialog box. If necessary, tap or click the Margins tab

• Type the desired values in the Top, Bottom, Left, and Right boxes

• Tap or click the OK button to set the custom margins

Setting Custom Margins

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Setting Custom Margins

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• Tap or click the content control to be modified• Tap or click the content control name to select the

contents of the content control• Type the desired text

Modifying Text in a Content Control

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• Select the content control before formatting it

Formatting a Content Control

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• Tap or click the content control with the placeholder text

• Type the desired text

Replacing Placeholder Text

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• Tap or click the content control with the placeholder text

• Press and hold and then tap the ‘Show Context Menu’ button on the mini toolbar or right-click the selected content control to display a shortcut menu

• Tap or click ‘Remove Content Control’ on the shortcut menu to delete the selected content control, which also deletes the placeholder text contained in the content control

Deleting a Content Control

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Deleting a Content Control

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• Select the rows to be moved• If you are using a mouse, position the pointer in

the selected row, press and hold down the mouse button and then drag the insertion point to the location where the selected row is to be moved

• If you are using a mouse, release the mouse button to move the selected row to the location of the insertion point

• Tap or click anywhere to remove the selection

Moving Table Rows

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Moving Table Rows

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• Tap or click the desired content control• Tap or click the Insert Control on the right edge of

the content control to add another item to the content control

Adding an Item to a Content Control

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• As you type text that contains an AutoComplete entry, the AutoComplete ScreenTip will appear

• Press the ENTER key to instruct Word to finish your typing with the word or phrase that appeared in the AutoComplete ScreenTip

Using AutoComplete

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• Press SHIFT+ENTER to insert a line break character and move the insertion point to the beginning of the next physical line

Entering a Line Break

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• Tap or click the item to delete• Press and hold and then tap the ‘Show Context

Menu’ button or right-click the selected item to display a shortcut menu

• Tap or click Delete Item on the shortcut menu to delete the item from the content control

Deleting an Item from a Content Control

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• With the insertion point in the paragraph to indent, tap or click the Increase Indent button (HOME tab | Paragraph group) to indent the current paragraph one-half inch

Indenting a Paragraph

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• Select the content to be copied• Tap or click the Copy button (HOME tab |

Clipboard group) to copy the selection in the document to the Office Clipboard

• Position the insertion point at the location where the copied content should be pasted

• Tap or click the Paste arrow (HOME tab | Clipboard group) to display the Paste gallery

• Tap or click the desired Paste option

Copying and Pasting a Table Item

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Copying and Pasting a Table Item

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• Tap or click the Theme Fonts button (DESIGN tab | Document Formatting group) to display the Theme Fonts gallery

• Tap or click Customize Fonts in the Theme Fonts gallery to display the Create New Theme Fonts dialog box

• Select the desired fonts in the Heading font and Body font boxes

• Type the desired name for the theme font• Tap or click the Save button

Customizing Theme Fonts

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Customizing Theme Fonts

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• Format the text as desired• Tap or click the More button in the Styles gallery

(HOME tab | Styles group) to expand the gallery• Tap or click ‘Create a Style’ in the Styles gallery to

display the Create new Style from Formatting dialog box

• Type the desired style name in the Name text box• Tap or click the OK button to create the new style

and add it to the Styles gallery

Creating a Style

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Creating a Style

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• Position the insertion point in the text for which you want to reveal formatting

• Press SHIFT+F1 to display the Reveal Formatting task pane, which shows formatting applied to the location of the insertion point

• Close the Reveal Formatting task pane by tapping or clicking its Close button

Revealing Formatting

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Revealing Formatting

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• Press and hold or right-click the style name to modify in the Styles gallery to display a shortcut menu

• Tap or click Modify on the shortcut menu to display the Modify Style dialog box

• Make the desired style modifications in the Modify Style dialog box

• Tap or click the OK button to close the dialog box and apply the style changes to the paragraphs in the document

Modifying a Style Using the Styles Dialog Box

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Modifying a Style Using the Styles Dialog Box

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• Tap or click the ‘Explore Quick Parts’ button (INSERT tab | Text group) to display the Explore Quick Parts menu

• Tap or click ‘Building Blocks Organizer’ on the Explore Quick Parts menu to display the Building Blocks Organizer dialog box

• Tap or click the Gallery heading in the building blocks list to sort the building blocks by gallery

• Tap or click the building block to insert• Tap or click the Insert button

Inserting a Building Block Using the Building Blocks Organizer

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Inserting a Building Block Using the Building Blocks Organizer

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• Open the Backstage view and then tap or click the Export tab in the Backstage view to display the Export gallery

• If necessary, tap or click ‘Create PDF/XPS Document’ in the Export gallery to display information about creating PDF/ XPS documents in the right pane

• Tap or click the ‘Create PDF/XPS button’ in the right pane to display the Publish as PDF or XPS dialog box

• Navigate to the desired save location

Saving a Word Document as a PDF Document and Viewing the PDF Document in Adobe Reader

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• If necessary, tap or click the ‘Save as type’ arrow and then tap or click PDF

• If necessary, place a check mark in the ‘Open file after publishing’ check box so that Word will display the resulting PDF document in Adobe Reader

• Tap or click the Publish button to create the PDF document from the Word document and then, because the check box was selected, open the resulting PDF document in Adobe Reader

Saving a Word Document as a PDF Document and Viewing the PDF Document in Adobe Reader

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Saving a Word Document as a PDF Document and Viewing the PDF Document in Adobe Reader

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• Open the Backstage view and then tap or click the Open tab in the Backstage view to display the Open gallery

• Navigate to the location of the PDF file to be opened• If necessary, tap or click the File Types arrow to

display a list of file types that can be opened by Word• Tap or click PDF Files in the File Types list• Tap or click the desired PDF file to open• Tap or click the Open button

Opening a PDF Document from Word

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Opening a PDF Document from Word

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• Open the Backstage view and them, if necessary, tap or click the Info tab in the Backstage view to display the Info gallery

• Tap or click the ‘Check for Issues’ button in the Info gallery to display the Check for Issues menu

• Tap or click Check Compatibility on the Check for Issues menu to display the Microsoft Word Compatibility Checker dialog box, which shows any content that may not be supported by earlier versions of Word

• Tap or click the OK button to close the dialog box

Running the Compatibility Checker

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Running the Compatibility Checker

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• Open the Backstage view and then tap or click the Export tab in the Backstage view to display the Export gallery

• Tap or click ‘Change File Type’ in the Export gallery to display information in the right pane about various Word file types

• Tap or click ‘Word 97-2003’ in the right pane to specify the new file type

• Tap or click the Save As button in the right pane to display the Save As dialog box

• If necessary, navigate to the desired save location

Saving a Word 2013 Document in an Earlier Word Format

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• Tap or click the Save button, which may display the Microsoft Word Compatibility Checker dialog box before saving the document

• If the Microsoft Word Compatibility Checker dialog box is displayed, tap or click its Continue button to save the document on the selected drive with the current file name in the specified format

Saving a Word 2013 Document in an Earlier Word Format

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Saving a Word 2013 Document in an Earlier Word Format

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• Open the Backstage view and then tap or click the Share tab in the Backstage view to display the Share gallery

• If necessary, tap or click Invite People in the Share gallery to display text boxes for entering email addresses and a message in the right pane

• Type the email address(es) of the person(s) with whom you want to share the document, tap or click the box arrow so that you can specify Can view, and then type a message to the recipient(s)

• Tap or click the Share button in the right pane to send the message along with a link to the document on SkyDrive to the listed recipients

Inviting Others to View or Edit a Document

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Inviting Others to View or Edit a Document

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• If necessary, open the Backstage view and then tap or click the Share tab in the Backstage view to display the Share gallery

• Tap or click ‘Get a Sharing Link’ in the Share gallery to display options for obtaining a link to a document on SkyDrive in the right pane

• Tap or click the Create Link button in the View Link area in the right pane to create the link associated with the file on SkyDrive

Getting a Sharing Link

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Getting a Sharing Link

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• If necessary, open the Backstage view and then tap or click the Share tab in the Backstage view to display the Share gallery

• If necessary, tap or click ‘Post to Social Networks’ in the Share gallery to display online social networks connected to your Microsoft account, along with text boxes for a post, in the right pane

• Type the post content• Tap or click the Post button in the right pane to post the

document on the social network(s) connected to your Microsoft account

Posting a Document to a Social Network

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Posting a Document to a Social Network

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• Open the Backstage view and then tap or click the Share tab in the Backstage view to display the Share gallery

• If necessary, tap or click Email in the Share gallery to display information in the right pane about various ways to send a document via email from within Word

• Tap or click the ‘Send as Attachment’ button to start your default email program, which automatically attaches the active Word document to the email message

Sending a Document Using Email

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• Fill in the To text box with the recipient’s email address

• Fill in the message text• Tap or click the Send button to send the email

message along with its attachment to the recipient named in the To text box and close the email window

Sending a Document Using Email

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Sending a Document Using Email

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• With the Word 2013 format of the resume file open in the document window, open the Backstage view and then tap or click the Export tab in the Backstage view to display the Export gallery

• Tap or click ‘Change File Type’ in the Export gallery to display information in the right pane about various file types that are supported by Word

• Tap or click ‘Single File Web Page’ in the right pane to specify a new file type

• Tap or click the Save As button in the right pane to display the Save As dialog box

• If necessary, navigate to the desired save location

Saving a Word Document as a Webpage

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• Type the desired file name in the File name box• Tap or click the Change Title button to display the Enter

Text dialog box• Type the desired page title in the Page title text box• Tap or click the OK button to close the dialog box• Tap or click the Save button to save the file as a

webpage and then display it in the document window in Web Layout view

• If the Microsoft Word Compatibility Checker dialog box appears, tap or click its Continue button

Saving a Word Document as a Webpage

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Saving a Word Document as a Webpage

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• Select the text to convert to a hyperlink• Tap or click the ‘Add a Hyperlink’ button (INSERT tab |

Links group) to display the Insert Hyperlink dialog box• Tap or click E-mail Address in the Link to bar• Type the desired email address in the E-mail address

text box• If the email address in the ‘Text to display’ text box is

preceded by the text, mailto:, delete this leading text because you want only the e-mail address to appear in the document

Formatting Text as a Hyperlink

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• Tap or click the ScreenTip button to display the Set Hyperlink ScreenTip dialog box

• Type the desired text in the ‘ScreenTip text’ text box to specify the text that will be displayed when a user points to the hyperlink

• Tap or click the OK button in each dialog box to format the email address as a hyperlink

Formatting Text as a Hyperlink

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Formatting Text as a Hyperlink

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• Tap or click the More button (DESIGN tab | Document Formatting group) to display the expanded Style Set gallery

• Tap or click the desired style set

Changing the Style Set

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Changing the Style Set

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• Tap or click the File Explorer app button on the Windows taskbar to open the File Explorer window

• Navigate to the desired save location• Double-tap or double-click the webpage file name to run

the Internet Explorer browser and display the webpage file in the browser window

• With the webpage document displayed in the browser, tap or click the email address link to run the email program with the email address displayed in the email window

• If Internet Explorer displays a security dialog box, tap or click its Allow button

Testing a Webpage in a Browser

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Testing a Webpage in a Browser

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• Use a template to create a document• Change document margins• Personalize a document template• Indent a paragraph• Customize theme fonts• Create and modify a style• Insert a building block• Save a Word document as a PDF document and

edit a PDF document

Chapter Summary

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• Run the compatibility checker• Enable others to access a document on SkyDrive

or an online social network• Send a Word document using email• Save a Word document as a webpage• Format text as a hyperlink• Change a style set

Chapter Summary

Chapter 5 Complete

MicrosoftWord 2013