1 Word 2010 Chapter 3 Formatting Characters
Feb 23, 2016
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Word 2010
Chapter 3Formatting Characters
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PART 1
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Changing Fonts
typeface
type size
typestyle
Why? change the mood enhance visual appeal increase readability More appealing
Each font consists of three elements:
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Choosing a Typeface
Monospaced• Allots same amount of horizontal space for each character
• Rarely used in professional publications
Proportional• Allows a varying
amount of horizontal space for each character
• Different typefaces take up different amounts of space
A typeface is a set of characters with common design and shape (also called font)
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Proportional Font Categories
Serif• Small stroke at the edge of a character• Moves the reader’s eye across the page• Good for text-intensive documents
Sans Serif• No stroke
sans = French for "without"• Good for headlines and
advertisements
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Typeface
EXAMPLES:
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Special Font Categories
Decorative• For casual documents• Allow writer to be more creative
Script • Appropriate for formal documents
Symbols• Special Character not part of the alphabet• Example: Wingdings
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Choosing a Type Size
20 pt 60 pt
Ahigher number = larger character
measured verticallyin units called points
1 pt = 1/72“72 pts. = 1 inch
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Ways to Change Fonts and Fonts Effects
Use the Font Group on Home Tab Use the Mini toolbar Use the Font Dialog Box Shortcut menu (right click) Use Keyboard shortcuts
• Changes in fonts can be made as your type or applied by selecting type after it has been typed
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Font Group on Home Tab - contains commands for changing the appearance of text. -
Font Font Size Grow Font Shrink Font Change Case
Clear Formatting
Font Color
Text Highlight Color
Text Effects
SuperscriptSubscriptStrikethroughUnderline
Italic
Bold
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Using Font Group on Home Tab - Changing Font
To change the font:1. Select the desired text.2. Click the Font button
arrow in the Font group at the Home tab.
3. Scroll down the Font drop-down gallery.
4. Click the desired font. Font button arrow
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To change the type size:1. Select the desired text.2. Click the Font Size
button arrow in the Font group at the Home tab.
3. Click the desired size at the drop-down gallery.
Font Size button arrow
Using Font Group on Home Tab -Changing Font Size
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To change the type size using the Grow Font or Shrink Font buttons:1. Select the desired text.2. Click the Grow Font button or the Shrink Font button in
the Font group at the Home tab the desired number of times. Grow Font
buttonShrink Font button
Using Font Group on Home Tab – Changing Font Size
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To apply a typestyle as you type:1. Click the desired
typestyle button(s) in the Font group at the Home tab.
2. Type the desired text.3. Turn off each
typestyle by clicking the button you clicked to turn it on.
typestyle buttons
Using Font Group on Home Tab – Applying Character Attributes
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To change the underlining:1. Select the underlined
text.2. Click the Underline
button arrow in the Font group at the Home tab.
3. Click the desired underline option from the drop-down gallery.
Underline button arrow
Using Font Group on Home Tab – Applying Character Attributes
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To change the underlining:1. Select the underlined
text.2. Click the Underline
button arrow in the Font group at the Home tab.
3. Point to the Underline Color option.
4. Click the desired color. Underline Color option
Using Font Group on Home Tab –Applying Character Attributes
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Change Fonts…continued
To change the font color:1. Select the desired text.2. Click the Font Color
button arrow in the Font group at the Home tab.
3. Click the desired color at the drop-down gallery.
Font Color button arrow
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To strike through text:1. Select the desired text.2. Click the Strikethrough button in the Font group at the
Home tab.
Strikethrough button
Using Font Group on Home Tab – Font Effects
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To create text that is lowered slightly below the text line:1. Select the desired
text.2. Click the Subscript
button in the Font group at the Home tab.
Subscript button
Using Font Group on Home Tab – Font Effects
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To create text that is raised slightly above the text line:1. Select the desired text.2. Click the Superscript
button in the Font group at the Home tab.Superscript
button
Using Font Group on Home Tab – Font Effects
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Font Effects -
EFFECT DESCRIPTION AND EXAMPLEStrikethrough Applies a horizontal lineDouble Strikethrough Applies a double horizontal line
Superscript Raises text above other characters on the same lineSubscript Places text below other characters on the same lineShadow Applies a shadowOutline Displays the inner and outer border of textEmboss Makes text appear raised off the pageEngrave Makes text appear imprinted on the pageSmall Caps Makes lowercase text Small CapsAll Caps MAKES ALL TEXT UPPERCASEHidden Hidden text does not print and appears on screen only
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Text Effects
Text Effects: New to the Font command group is Text Effects. Text
Effects add a distinctive appearance to selected text, such as outline, shadow, glow, and reflection.
To add Text Effects to selected text, click the drop-down arrow on the Text Effects button, then select from the available options on the menu.
To remove effects, select the affected text, then click the Clear Formatting button on the Font group.
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Using Font Group on Home Tab
To apply a text effect:1. Select the desired
text.2. Click the Text
Effects button in the Font group at the Home tab.
3. Click the desired option at the drop-down gallery.
Text Effects button
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To clear the formatting of text:1. Select the desired
text.2. Click the Clear
Formatting button in the Font group at the Home tab. Clear Formatting
button
Using Font Group on Home Tab - Clear Formatting
Remove all formatting by selecting thetext and then pressing Ctrl + spacebar.
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Change Fonts – Using the Mini Toolbar
To format with the Mini toolbar:1. Select the desired text.2. Click the desired button on the Mini toolbar.
Mini toolbar
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The Mini Toolbar
Bold
Italics
Displayed when text is selected for quick access
FontFont Size
Grow/Shrink Font
HighlighterColor
Underline
Font color
Indent/Unindent
Format Painter
Alignment
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Change Fonts – Using the Font Dialog Box
To use options at the Font dialog box:1. Select the desired
text.2. Click the Font group
dialog box launcher in the Home tab.
3. Choose the desired options at the Font dialog box.
4. Click OK.
Font group dialog box launcher
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Change Fonts - Using the Font Dialog Box
Font Tab
select a typeface
select a typestyle
use scroll bar
select a type sizeor key in a measurement
changes appear inPreview window
Opens text effects
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Font Group Button Keyboard ShortcutFont Ctrl + Shift + F;
Font Size Ctrl + Shift + P
Font Dialog Box Ctrl+D; Ctrl+Shift+K
Grow Font (Increase) Ctrl + Shift + >
Shrink Font (Decrease) Ctrl + Shift + <
Bold Ctrl + B
Italic Ctrl + I
Underline Ctrl + U
Underline Words Only Ctrl+Shift+W
Double Underline Ctrl + Shift + D
Change Case Shift + F3
Changing Fonts Using Keyboard Shortcuts
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Font Group Button Keyboard ShortcutSubscript Ctrl + =
Superscript Ctrl + Shift + +
Small Caps Ctrl+Shift+k
All Caps Ctrl + Shift + a
Highlight Ctrl+Alt+h
Clear Character Formatting Ctrl+Spacebar
Help F1
Changing Fonts Using Keyboard Shortcuts
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PART 2
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To change the case of text: When you need to change the case
(capitalization) of text, Word provides several options and an easy way to choose the one you want. The Change Case menu in the Font group has five options for changing the capitalization of text:
Using Font Group on Home Tab – Change Case
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Sentence case: Capitalizes the first word in each sentence
lowercase: Changes all characters to lowercase UPPERCASE: Changes all characters to capital
letters Capitalize Each Word: Capitalizes the first
character of each word tOGGLE cASE: Changes each character to its
opposite case
Using Font Group on Home Tab – Change Case
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To change the case of text:1. Select the desired text.2. Click the Change Case
button in the Font group at the Home tab.
3. Click the desired option at the drop-down list.
Change Case button
Using Font Group on Home Tab – Change Case
*Keyboard Shortcut Shift+F3 to toggle through the case options
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Using Font Group on Home Tab – Highlight Text
The Highlighting tool in the Font group enables you to apply a highlighting color across text to stress the importance of that text and draw attention to it quickly.
To remove highlighting, select the highlighted text and choose No Color from the Text Highlight Color menu
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To highlight text:1. Click the Text Highlight Color button arrow in the Font
group at the Home tab.2. Click the desired color at the drop-down palette.3. Pointer changes to apen4. Select the desired text.
Text Highlight Color button arrow
Using Font Group on Home Tab – Highlight Text
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Format with Format PainterClipboard Group on Home Tab
To format your text so that it has the look and feel you want, you may need to copy existing formatting.
The Format Painter helps you copy formats to use in other areas of the document without having to repeat the same steps.
The Format Painter command is located in the Clipboard group on the Home tab.
It is used to copy attributes and other formatting from one block of text and apply them to other selected text within the document.
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Format with Format Painter – Clipboard Group on Home Tab
To format with the Format Painter:1. Format the text.2. Double-click the Format Painter button.3. Select the text you would like to copy the format to.4. Pointer changes to a paintbrush5. Click the Format Painter button to turn it off.
Format Painter button
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PART 3
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Apply Styles from a Quick Styles Set
Word provides predefined Quick Styles for formatting documents instantly with a number of characters and paragraphs attributes.
Modifications can be made to existing styles, or new styles can be created and placed in the Quick Styles list, current document, or template.
The Styles window lists the same Quick Styles displayed in the Styles Gallery.
When you point to a style in the list, a ScreenTip displays the style’s properties.
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Apply Styles from a Quick Styles Set
Paragraph Styles – formats that are applied instantly to all text in a paragraph Represented by paragraph marks
Character styles – applies to individual characters or selected words – represented with a lowercase letter beside them
Styles that can be used as both Represented with both symbols
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Apply Styles from a Quick Styles Set
To apply a style:1. Position the insertion point in the desired paragraph
of text.2. Click the More button in the Styles group in the
Home tab.3. Click the desired style.
Styles group
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Apply Styles from a Quick Styles Set…continued
To apply the No Spacing style:1. Position the insertion point in the desired paragraph
of text.2. Click the No Spacing style in the Styles group in the
Home tab.
No Spacing style
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Modifying Styles from a Quick Styles Set…continued
The Modify Styles dialog box has options for where to place the new modified style. The modified style can be placed on the Quick Style list so you can access it quickly.
Selecting the option to save the style only in this document will affect only the current document.
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Apply Styles from a Quick Styles Set…continued
To change the Quick Styles set:1. Click the Change Styles button in the Styles group in
the Home tab.2. Point to Style Set.3. Click the desired set.
Change Styles button
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Style Group Keyboard ShortcutOpen Styles Task Pane Ctrl+Shift+S
Apply Normal Styles Ctrl+Shift+m
Reveal Formatting Shift+F1
Apply Heading 1 Style Alt+Ctrl+1
Apply Heading 2 Style Alt+Ctrl+2
Apply Heading 2 Style Alt+Ctrl+3
Changing Fonts Using Keyboard Shortcuts
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Reveal Formatting…continued
To compare formatting:1. Press Shift + F1 to display
the Reveal Formatting task pane.
2. Click or select text.3. Click the Compare to
another selection check box.
4. Click or select text.
Compare to another selection check box
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Reveal Formatting
Reveal Formatting task pane
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CHECKPOINT 11) This is a small line at the end of a
character stroke.a. strikeb. siloc. serifd. stet
3) Use this button to create text that is lowered slightly below the line.a. Superscriptb. Subscriptc. Grow Fontd. Shrink Font
2) You can change the case of selected text with this keyboard shortcut.a. Shift + F1b. Shift + F3c. Ctrl + F1d. Ctrl + F3
4) Click this style to remove the default formatting as well as any character formatting.a. No Formattingb. No Spacingc. Remove Formattingd. Remove Spacing
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