What Does the Future Hold? City of Norfolk Department of Public Department of Public Works May 03 2012 May 03, 2012
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What Does the Future Hold?
City of NorfolkDepartment of PublicDepartment of Public
WorksMay 03 2012May 03, 2012
Norfolk Public Works Design Divisiong
Sid Kitterman, City EngineerChuck Joyner, Asst. City EngineerWayne Rountree, Special Projects
Allyzabethe Ramsey, Management Analysty y, g yToni Fralich, Contract Specialist
Debra Knight & Sheri Eland, Administrative Assistants
ArchitectureBob Meadows Engineering
(Civil) Structural ConstructionJohn AlfordIrvin AshburnBob JacksonDavid Fagan
(Civil)Chris Chambers
Robert ClarkRich LobkoD Pfiff
Structural & WaterfrontWayne Webster
Christine AtkinsonJi Whit
ConstructionChuck Swan
(Tim McCrane)Mike Moring
Tyrone Walker
Buildings Oliver Love
Dave Pfiffer Jim White Tyrone Walker(6) Inspectors
Organizational Chart (May 2012)
A & E Contracts for FY13A & E Contracts for FY13New Projects & Initiatives
D t B T f St ti•Downtown Bus Transfer Station•Harrison Opera House Renovation•Richmond & Surrey Crescent Bulkhead•Environmental Permitting – (IDQ)
Indefinite Quantity (IDQ) or “On Call” contracts
Major Ongoing Capital Improvement Projects:•Courts Complex ($122 million project)p ( p j )•Slover Library ($64 million project, $20 million in City funding thru FY13)
Downtown Bus Transfer StationReplaces temporary facility at Cedar Grove
Proposed site is former Downtown Plaza Shopping CenterShopping Center
Facility closer to downtown & LRT
$5 5 Million for Design & Construction$5.5 Million for Design & Construction
Design in FY13
Construction in FY14Construction in FY14
Contact: Bob Jackson (664-4602)
Harrison Opera HouseHarrison Opera House
Converts old Center Arena space to offices forConverts old Center Arena space to offices for Virginia Symphony
Consolidates venue for Virginia Opera and Virginia SymphonyVirginia Symphony
Allows Chrysler Hall to host additional performances of Broadway and other popular showsshows
Feasibility study underway
Budget $35 million (estimated)
Contact: Bob Jackson (664-4602)
Budget $35 million (estimated)
Schedule TBD
Richmond & Surrey CrescentRichmond & Surrey Crescent Bulkhead
• 2,200 LF of Concrete Bulkhead
• Originally constructed in 1924
• $5.5 Million (Design & Construction)
• A&E Selection in FY13
• Construction in Phases (FY14 Start)
Contact: Wayne Webster (664-4602)
E i t l P itti IDQEnvironmental Permitting - IDQ
•Primarily for TMDL (Total Maximum Daily Load) Compliance
•Storm Water Division
•RFP in late FY12 or early FY13
•Budget TBD
Contact: John White (823-4000)
g
Indefinite Quantity Contracts (IDQ)“On Call” A&E Services“On Call” A&E Services
Pros & Cons
Effective Means of Small Contract Procurement
Work Orders vs. Amendments (4 Days vs. 4 Weeks)
Must Comply with Both City & State Procurement Regs
Annual Contract w/ Two (2) One Year Renewals (StateAnnual Contract w/ Two (2) One-Year Renewals (State allows four (4) one-year renewals)
Limited to $1,000,000 per Work Order and $5,000,000 per $ , , p $ , , pYear. (City Mirrors State Code)
Scrutiny of Project Scope for Artificial Division
NEXT EXP DATE
LATEST RENEWAL
NTPINITIAL
NTP
WORK ORDERS ISSUED
IDQ CONTRACT
A & ECONSULTANT DATE NTP NTP ISSUEDCONTRACT CONSULTANT
Underwater Inspection & Engineering Services
Moffatt & Nichol 4/11/2012 4/12/2011 4/12/2010 12
Architectural and Interior Design Services
Tymoff + Moss Architects
5/1/2012 NONE 5/2/2011 8
Civil Engineering Services Timmons Group (TBD) 5/3/2012 5/4/2011 5/4/2009 31Civil Engineering Services Timmons Group (TBD) 5/3/2012 5/4/2011 5/4/2009 31
Civil Engineering Services Woolpert, Inc 7/11/2012 7/12/2011 7/12/2010 6
Bridge Inspection & Engineering Services
Clark Nexsen 7/24/2012 NONE 7/25/2011 2
A&E IDQ Contracts
NEXT EXP DATE
LATEST RENEWAL
NTPINITIAL
NTP
WORK ORDERS ISSUED
IDQ CONTRACT
A & ECONSULTANT DATE NTP NTP ISSUEDCONTRACT CONSULTANT
Mechanical / Electrical Design Services
Robert G. Dashiell, Jr. P.E., Inc.
7/25/2012 7/26/2011 7/26/2010 11
Soils & Materials Testing GET Solutions, Inc 7/25/2012 7/26/2011 7/26/2010 27
Civil Engineering Services Blakeway 8/9/2012 8/10/2011 8/10/2009 65Civil Engineering Services Blakeway 8/9/2012 8/10/2011 8/10/2009 65
Advanced Traffic Management System and Communication
Kimley-Horn 8/23/2012 8/24/2011 8/24/2009 9 y
Services
Storm Water Master Plan Camp Dresser & McKee
9/5/2012 6/6/2011 9/6/2010 7
A&E IDQ Contracts
NEXT EXP DATE
LATEST RENEWAL
NTPINITIAL
NTP
WORK ORDERS ISSUED
IDQ CONTRACT
A & ECONSULTANT DATE NTP NTP ISSUEDCONTRACT CONSULTANT
Shoreline Protection Services Moffatt Nichol 9/13/2012 9/14/2011 9/14/2009 25
Citywide Parking Services Kimley Horn 9/20/2012 9/21/2011 9/21/2009 1
Park Site Planning & Engineering Land Studio PC 9/20/2012 9/21/2011 9/21/2009 11Park Site Planning & Engineering Services
Land Studio PC 9/20/2012 9/21/2011 9/21/2009 11
Advanced Traffic Management System and Communication
Parsons Brinckerhoff 9/22/2012 None 9/23/2011 3y
Services
Citywide Coastal Flooding Study Fugro Atlantic 9/27/2012 None 9/28/2011 4
A&E IDQ Contracts
NEXT EXP DATE
LATEST RENEWAL
NTPINITIAL
NTP
WORK ORDERS ISSUED
IDQ CONTRACT
A & ECONSULTANT DATE NTP NTP ISSUEDCONTRACT CONSULTANT
Structural Engineering Services Speight Marshall Francis, P.C.
10/3/2012
10/4/2011 10/4/2010 2
Architectural & Interior Design Services
The Livas Group 10/4/12 None 10/5/2011 1
Elevator Modernization Lerch Bates 10/25/12 10/26/11 10/26/09 1
Environmental Engineering & Compliance
SCS Engineers 11/1/12 11/2/2011 11/2/2009 20
Elevation of Residential Buildings
Engineering Concepts 11/30/12 12/1/2011 12/1/2009 4
A&E IDQ Contracts
NEXT EXP DATE
LATEST RENEWAL
NTPINITIAL
NTP
WORK ORDERS ISSUED
IDQ CONTRACT
A & ECONSULTANT DATE NTP NTP ISSUEDCONTRACT CONSULTANT
Traffic Engineering Services Intermodal Engineering 1/23/13 1/23/2012 1/24/2011 16
A&E IDQ Contracts
Underwater Inspection & pEngineering Services
Contact: Wayne Webster (664-4602)Contact: Wayne Webster (664 4602)
Civil Engineering Services –g gTwo (2) Contracts
Contact: Chris Chambers (664-4602)Contact: Chris Chambers (664 4602)
Mechanical/ElectricalMechanical/ElectricalEngineering Services
Contact Oli e Lo e (664 4602)Contact: Oliver Love (664-4602)
S &Soils & Materials Testing
Contact: Chris Chambers (664-4602)Contact: Chris Chambers (664 4602)
Advanced Traffic Management SystemAdvanced Traffic Management System and Communication Services
Synchronization of Traffic Signal SystemPerform other TransportationPerform other Transportation Related Services as Required.
Contact: Rob Brown (664-7300)
Shoreline Protection Engineering Services
Contact: Wayne Webster (664-4602)Contact: Wayne Webster (664 4602)
Park Site Planning & gEngineering Services
Contact: Dave Pfiffer (664-4602)Contact: Dave Pfiffer (664 4602)
Citywide Parking Facilities
Contact: Wayne Webster (664-4602)Contact: Wayne Webster (664 4602)
Elevator Modernization
Contact: Bob Jackson (664-4602)Contact: Bob Jackson (664 4602)
Environmental Engineering &Environmental Engineering & Compliance Services
Contact: Chris Chambers (664-4602)
Elevation of Residential Buildings
Contact: Chuck Joyner (664-4602)
A&E Selection ProcessCity of Norfolk
Request for Proposals – Short list developed for Interview Committee
Interview Committee – Managers, Customers, & Stake Holders make recommendations to City A&E Selection Committee
City A&E Selection Committee – Standing City Committee reviews recommendation of Interview Committee and makes recommendation to City Managermakes recommendation to City Manager
City Manager – Approves all selections
City A&E Selection Committee –City A&E Selection Committee Composition (May 2012)
Department of Public WorksJohn Keifer, Director Alice Kelly, Asst. Director (Alternate)Sid Kitterman City EngineerSid Kitterman, City EngineerChuck Joyner, Asst. City Engineer (Alternate)Peter O’Halloran, Facility Maintenance Manager Monroe Lentz (Alternate)
Department of UtilitiesDepartment of UtilitiesKen Turner, Engineering ManagerDave Speer (Alternate)
Department of Planning F k D k Di tFrank Duke, DirectorGeorge Homewood (Alternate)
Department of PurchasingAngela Bright, Purchasing AgentTBD (Alternate)
Sponsoring Department Director
K t A&E S l tiKeys to A&E Selection
Reputation of Key PersonnelExperience on Similar ProjectsExperience on Similar ProjectsTrack Record of FirmResponsiveness Quality & Reputation of Sub-consultantsQ y pUnderstanding of ProjectPresentation of ProposalSuitability of Project TeamMinority ParticipationNorfolk Firm
Helpful A&E Selection HintsHelpful A&E Selection HintsWhat are we looking for?PersonnelPersonnelExperience with Similar WorkTimingFirm Attitude –
ResponsivenessResponsivenessFlexibilityCommunicationFeedback
Sub-consultants –Firm AttitudeExperience with CityExperience with Prime
Attention to DetailResponse to Services Requested in RFPResponse to Services Requested in RFPBrevity – 20 Sheet Maximum.Uniqueness of ApproachCommunity OutreachProject RenderingsProject RenderingsMinority ParticipationNorfolk Firms
Minority Business Participation RequirementsMinority Business Participation Requirements (May 2012)
Norfolk Address and Residency – “It is the policy of the City to support Norfolk businesses and workforce development and it encourages companies with corporate offices in Norfolk and which employ Norfolk residents to compete for City contracts. Bidders are asked, as part of their submission, to advise of their Norfolk location and detail their employment of Norfolk residents.”
Equal Opportunity Business Development “It is the policy of the City of Norfolk to facilitate theEqual Opportunity Business Development – It is the policy of the City of Norfolk to facilitate the establishment, preservation, and strengthening of small businesses and businesses owned by women and minorities and to encourage their participation in the City’s procurement activities. Toward that end, the City encourages these firms to compete and encourages non-minority firms to provide for the participation of small businesses and businesses owned by women and minorities through partnerships, joint ventures, subcontracts, and other contractual opportunities. Bidders (offerors) are asked, as part of their submission, to describe any planned use of such businesses.”p
Minority Business Categories – “Is your firm a minority owned business?” African American (male), African American (female), Caucasian (female), Hispanic (male), Hispanic (female), Asian American (male), Asian American (female), American Indian (male), American Indian (female), Eskimo (male), Eskimo (female), Aleut (male), Aleut (female), Other (male), Other (female).
City prepares annual reports on minority participation by consultants and contractors
Minority participation is explicitly addressed in every A&E recommendation to the City A & E Selection Committee and the City Manager.
Questions & CommentsQuestions & Comments
Contact Information:
Chuck JoynerChuck [email protected]
Public Works Bids, Prequalifications, RFPs:
Toni [email protected]
City Websitewww.norfolk.gov/PublicWorks/bids.asp
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