Welcome to Student News 1:00 – 2:00 (call in 12:45) Please MUTE your microphones! Make sure your K20 contact registers your district for the next month’s VTC. We will not be taking roll call, so please email a list of VTC attendees at your site to: [email protected]
Welcome to Student News 1:00 – 2:00 (call in 12:45) Please MUTE your microphones!
Jan 08, 2016
Welcome to Student News 1:00 – 2:00 (call in 12:45) Please MUTE your microphones!. Make sure your K20 contact registers your district for the next month’s VTC. We will not be taking roll call, so please email a list of VTC attendees at your site to: [email protected]. - PowerPoint PPT Presentation
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Transcript
Welcome to Student News
1:00 – 2:00 (call in 12:45)
Please MUTE your microphones!
Make sure your K20 contact registers your district for the next month’s VTC.
We will not be taking roll call, so please email a list of VTC attendees at your site to: [email protected]
IntroductionStudent News VTC
• Welcome to the February 2009 Student VTC.
• Our next VTC will be March 26, 2009
• If you have comments or suggestions for upcoming VTC’s, please email them to:
Tim Colliver
Contact Information
• Tim Colliver, Director
Northeast Regional Data Center
• Student, Fiscal, and Operations
• Phone: (509) 789-3584
• E-mail: [email protected]
If you ever feel that your needs are not being addressed please contact me.
• WSIPC Data Warehouse• Piloted with 4 districts at beginning of school year
– Starting with Student Data– Additional Student Data elements will be phased in– Fiscal Data will be added in the future
• Statewide implementation starting with NERDC• Ten districts to be selected within NERDC
– Clarkston School District: 2/27/09– Other 9 districts have not been identified
No cost to cooperative members
Washington Education Decision Support System (WEDSS)
• New module released spring 2009• Allows transfer of student data from one district
to another– Skyward to Skyward transfer only
• Controls implemented for release of student data• Additional data elements will be added in phases
No cost to cooperative members
District to District Transfer of Student Information
• WSIPC At-Risk Module– Integrated module within Skyward– Module currently used by several states
• Built on real-time requirements from Washington State– Purchasing a system now may put a district in non-
compliance with state regulations once finalized• Data Elements: 13 variables to select from• RTI Module (Response to Intervention) will be included
No cost to cooperative members
Dropout Early Warning System (DEWS)
Yelm Community SchoolsSkyward Security Issue
• Reported by Nisqually Valley News February 6, 2009
• Skyward User ID’s and Passwords were obtained
• Security breach was not with Skyward, rather district business practice
• District had Skyward User ID’s and Passwords saved in an unsecure location
All users MUST be out of the Skyward system during these
downtimes.
March Non-Standard Downtimes
March 2, 2009: 11:00 p.m. to 11:59 p.m.
March 4, 2009: 7:00 p.m. to 11:59 p.m.
News
Shelly
NewsUpcoming Release
• March Release WeekendThis Release is scheduled for:3:00 AM - 9:00 AM Saturday March 7, 2009
Users must be logged out during this installation – be sure to tell your teachers!
Release notes will be posted to the Student Resources Website
NewsUpcoming Training
Next year scheduling training• For Secondary Schools
– Training is consolidated into a single day (instead of Parts 1 and 2 as we have done in the past)
– You should have received an e-mail informing you of the date and location for your workshop. Please sign up with Sandy Haasch even if the workshop is being held in your school district.
– Dates are posted on the Student Records Calendar. Feel free to contact us if you are unsure of the date you are scheduled to attend.
• For those who have chosen not to attend a workshop, the Training Packet is posted on the Student Records Website.
• We will be announcing Elementary Scheduling, Year End Prep, and Year End workshops soon.
NewsImportant Dates
Washington State WESPaC User Group (WASWUG) Conference
March 8 – 10, 2009 at the SEATAC Double Tree Hotel
Hope to see you there!For those unable to attend, we will share
pertinent information with you upon our return
.175 Reminders
• Trimester collection took place February 17, 2009
• Semester 2 collection will be sometime in April – exact date yet to be determined
• At the February OSPI CSRS VTC districts were reminded to fix Processing Errors prior to file errors. Follow the Top Down error correction process recommended by OSPI.
Juli
Graduation Requirements Maintenance
• The instructions within this presentation are not meant for initial setup and assume that you have a basic understanding of the Graduation Requirements Setup in your District.
• We will cover:
– Graduation Requirements Reminders
– Subject Codes
– Curriculum Maintenance
– Graduation Requirements Module
– Student Graduation Requirements Reporting
– Updating for a single student
Juli
Reminders
If your district has more than one high school entity, it is best to assign one person who will verify that all pieces are in place. If there are any ‘missing links’ the student graduation requirement tab and the graduation requirements reports could be incorrect.
It is recommended that all Curriculum Keys be created at the district level (entity 000).
If you have only one high school entity and the Curriculum Master has been set up at the entity level, that is ok.
If you have multiple high school entities the Curriculum Master must be set up at the district level .
When adding new Curriculum Master records it is very easy to inadvertently set them up at the entity level. Again if there is only one high school entity in your district, this will not cause any problems. However if your district has multiple high school entities you need to make sure that new Curriculum Master records are set up at entity 000.
Reminders
SM/OF/AS/CM
Reminders
When you click edit on the Course Curriculum Master List , the Curriculum Master Maintenance screen is displayed
SM/OF/AS/CM
Reminders
FAQ
What if I have multiple high school entities and forget to change the entity code on the curriculum master to 000?
• If a student transfers in-district, and has received credit for a course, and the curriculum master for that course is not tied to entity 000, the course will not be included in the student’s graduation requirements for the new entity.
Reminders
• Determine if you are set up with a district or an entity plan– Select your entity (not 000)– The ‘Level’ column on the right side of this screen will tell you whether you are
set up with a District or an Entity Plan.
Below is an example of a district level plan
SM/Office/Curriculum and Assessments/Grad Reqs/Setup/Coursework Requirement Setup Area
Reminders
Below is an example of an entity level plan
Note which type of plan you have
SM/Office/Curriculum and Assessments/Grad Reqs/Setup/Coursework Requirement Setup Area
Crista
Subject Codes
• For the purposes of this training we will assume that all courses and curriculum keys that count toward graduation requirements, have subject codes.
• If each course/curriculum has a subject code, it is much easier to Cross Reference them to Graduation Requirements.
Notice the Geometry Class has a Subject Code of Math (MTH)
SM/OF/CS/MA
Subject Codes
Placeholder Classes• Since placeholders do not meet a graduation requirement they
should not have a subject code entered.
Notice the Running Start does not have a subject code
SM/OF/CS/MA
Subject CodesRun a report to check subject codes
SM/OF/CS/MA/Report/Course Report by Course
Subject Codes
Sample Report
Notice that SST300 for the 2006 school year should have a subject code
The other 2 courses are place holders and should not have a subject code
Shelly
Curriculum Keys
• All courses that meet a graduation requirement must have a corresponding curriculum key.
• Courses that do not meet a graduation requirement, such as place holders, late arrival and early dismissal do not need to have a curriculum key
Notice the Curriculum key for the English 3 Course Master
Curriculum Keys
Cleaning up Curriculum Keys
• Delete Curriculum Keys from courses that do not count towards graduation requirements.
• Add Curriculum Keys to courses that do count towards graduation requirements.
Curriculum KeysCleaning up Curriculum Keys
Student Management/Office/Current Scheduling/Course Master
Curriculum KeysStudent Management/Office/Current Scheduling/Course Master
1
2
3
Curriculum KeysReminder
A single Curriculum Key can fulfill multiple Coursework Requirement Areas.
Curriculum Keys
Cleaning up Curriculum Keys
• Verify all the Curriculum Keys are:– coded with entity 000 (unless you are setup with an Entity plan)– tied to a course– tied to a graduation requirement (aka Requirement Sub Area
Code)– Run 3 versions of the Course Curriculum Master Report
Curriculum KeysStudent Management/Office/Curriculum and Assessments/Curriculum
Curriculum KeysSample Reports
Student Management/Office/Curriculum and Assessments/Curriculum
Version 1: These courses are not coded with entity 000
Curriculum KeysSample Reports
Student Management/Office/Curriculum and Assessments/Curriculum
Version 2: Curriculum keys are not tied to any courses
Curriculum KeysSample Reports
Student Management/Office/Curriculum and Assessments/Curriculum
Version 3: Curriculum Keys linked to a grad requirement
Shelly
Graduation Requirements ModuleCoursework Requirement Areas and Requirement Sub Area Codes
SM/Office/Curriculum and Assessments/Grad Reqs/Setup/Coursework Requirement Setup Area
Each Coursework Requirement Area is broken down into Requirement Sub Area Codes
Result of Clicking Edit
Graduation Requirements Module
SM/Office/Curriculum and Assessments/Grad Reqs/Setup/Coursework Requirement Setup Area/Cur Master
Graduation Requirements Module Updating the General Electives
RequirementStudent Mngmnt/Office/Curriculum and Assessments/Grad Reqs./Setup/Coursework Requirement Area Setup
Graduation Requirements Module Verifying your setup
The best way to verify your Graduation Requirement setup is to use the report in the Curriculum Master:
Student Mngmnt/Office/Curriculum and Assessments/Curriculum Master/Report
Hint: This is report 3 as referenced earlier.
Splitting a Plan
Graduation Requirements Module
Splitting a plan is necessary if the graduation requirements change from one graduation year to the next.
Please request help from ESD101 before proceeding
Crista
Waiver Classes
When issuing a waiver, a course must be added to the student’s grade history. These course codes must be flagged as a waiver in the Category field in the course file.
When these courses are added to a student’s grade history, the program automatically recognizes the waiver and adjusts the student’s required coursework using the Earned Credit value from the course.
Three processes are commonly done to add a Coursework Requirement Waiver: •Adding a Waiver Course•Linking the Curriculum Master to the Coursework Requirement Area•Adding a Waiver Course to Grade History
These processes are detailed on the following slides
Waiver Classes
Student Mngmnt / Office / Current Scheduling / Course Master
Adding a Waiver Course
Waiver Classes
Student Mngmnt / Office / Curriculum & Assessments / Grad. Reqs.
Linking the Curriculum Master to Grad Req’s
Waiver Classes
Student Mngmnt / Student / Grades tab
Adding a Waiver to Course History
Waiver Classes
Student Management/Grad Reqs tab
The End Result
Crista
Check Student Graduation Requirements
What if I’m not sure that all of my curriculum keys have subjects?
SM/Student/Grad Reqs tab
Check Student Graduation Requirements
SM/Student/Grad Reqs tab/Report
Check Student Graduation Requirements
SM/Student/Grad Reqs tab/Report
Check Student Graduation Requirements
Running the Report for a Group of StudentsStudent Mngmnt/Office/Curriculum and Assessments/Grad Reqs./Reporting/Student Coursework Requirements Report
Juli
Updating for a Single Student
There are times when a single student has a course that needs to be applied to a different Coursework Requirement Area than usual.
It is possible to change the Graduation Requirements for a Single Student.
Updating for a Single Student
SM/ST/Grad ReqsHighlight the Coursework Area, find the course and click Delete.
We moving the Statistics course from the General Electives to the Math Area.
Updating for a Single Student
Updating for a Single Student
We moved the Statistics course from the General Electives to the Math Area.
Juli
ResourcesESD101 has a New Website
Path to the student records website– Go to the ESD101 Website at www.esd101.net– Click on the Operations and Technical Services Tab at the top of
the screen – Click on Northeast Regional Data Center
• Contact Information• Department Calendar• General Information regarding NERDC
– Choose Student Records Resources• Calendar of Events• Training Materials Libraries• Student Records VTC PowerPoint's• Student Records FAQs• Other Useful Links that apply to Student Records
You can still go directly to: www.esd101.net/nerdc
Feedback
• VTC topics you’d like to see covered?
• Training needs?
• E-mail suggestions to: [email protected]
Thank You!
Please e-mail a list of VTC attendees at your site to:
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