covid19.nhsgrampian.org€¦ · Web viewPhysical distancing is the norm in all situations. No Question Yes No N.A. If ‘No’ actions to be carried out General 1 There is a Clinical

Safer Clinical Department Checklist

Once Completed Return to the Nominated Safer Workplace Manager for Your Area

This checklist is designed for optimum use when considered alongside the Your Workplaces Checklist and Principles. They apply generic and specific checks and procedures across our operations and services.

This checklist adapts some specifically towards clinical environments.

Of importance continues to be that people are only in the workplace if they need to be. PPE is an item of last resort when all other measures are in place or verifiably cannot be put in place. Physical distancing is the

norm in all situations.

No Question Yes No N.A. If ‘No’ actions to be carried out

General

1 There is a Clinical Unit or Departmental Safer Workplace Manager □ □ □

2 There is a nominated Safer Workplaces Champion □ □ □

3

There is a clinical unit procedure guiding staff and students on the circumstances (e.g. clinical emergency) in which physical distancing and strict application of the rules may not be possible, together with a post-incident review process for potentially exposed staff and students

□ □ □

Safer Clinical Department Checklist - Version 1 dated 16th June 2020

Safer Clinical Department Checklist

Access

4

There is either a clearly defined ACCESS with separate EXIT, or a written procedural note and process to ensure physical distancing as people use the single Access and Exit point including when queuing to enter

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5Staff and students are aware of the requirement to maintain PHYSICAL DISTANCING rules as the norm when moving around in public spaces and corridors.

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6Corridors and Walkways within the clinical unit have a defined traffic route to ensure physical distancing, as much as can be achieved

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7Waiting areas and reception have been organised to ensure physical distancing can safely take place with regard to seats, queues and conversations

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8Reception desks have been assessed using the Safer Workplaces Checklist to ensure appropriate protection is in place

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9

There are working procedures, process notes and/or clear signage controlling the access to stores, walk-in cupboards, bathrooms, kitchens, pantries, changing rooms and similar to ensure that physical distancing can be implemented at all times

□ □ □

10 There is guidance available to staff and students on the control measures to take in the event they need □ □ □

Safer Clinical Department Checklist - Version 1 dated 16th June 2020

Safer Clinical Department Checklist

to travel to or visit another clinical environment with a different group of patients

Working Away From Direct Patient Contact

11

The Clinical Station (nurses station, doctor station, monitoring point, staff gathering place, reception, or any equivalent) is designed to ensure that staff physically distance whilst working and that PPE is not used as an alternative

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12There are written occupancy procedures and rules for any private rooms or offices that meet the Your Workplace Checklist requirements

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13

There are written occupancy procedures and rules for meeting rooms, learning and training rooms, and any clinical gathering spaces that meet the Your Workplace Checklist requirements

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14

Physical distancing is practised as the norm for huddles, handovers, ward rounds, clinical and non-clinical meetings and day to day activities including arriving at and leaving the clinical environment during shift handover times

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15

There are clear allocated responsibilities on the working procedures and rules for the cleaning of ALL shared workstations, desks, computers, monitoring stations and equivalent together with an adequate supply of cleaning materials

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Safer Clinical Department Checklist - Version 1 dated 16th June 2020

Safer Clinical Department Checklist

Resting and Rest Facilities within the Clinical Unit

16

There are written occupancy procedures, rules and clear signage in line with the Your Workplace Checklist requirements for any private rooms or offices

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17

There is clear guidance on the use of any communal rooms, rest rooms and coffee areas to ensure physical distancing is practiced. This includes an acceptance of the likely reduction in people using the facility at any time and subsequent shift redesign to accommodate.

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Dealing with the Public

18

The Safer Workplace guidance and rules are clarified within the clinical environment and in particular any event or procedure that requires entry into the persons 2m zone

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General Considerations

19 The handling of paper and paper records is covered by a risk assessment and COVID secure process □ □ □

20Medicines, laboratory and clinical equipment handling has been considered and is subject to a risk assessment and COVID secure process

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21 Keys, key fobs and handover items are covered by a cleaning regime □ □ □

Safer Clinical Department Checklist - Version 1 dated 16th June 2020

Safer Clinical Department Checklist

22

Visiting staff and students from NHS or LA are afforded a duty of care briefing and relevant guidance and PPE as required, to be able to safely conduct their business

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23

Points of contact in the clinical environment are cleaned regularly, including door entry systems, call bells, monitoring equipment, telephones, bleeps, and all other relevant contact points identified by risk assessment or cleaning regime

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24Mobile Equipment is tagged or marked once cleaned between use or handling in line with normal procedures, adapted for COVID where required

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25

There is a Clinical Checking Process Note or procedure guiding situations where two or more people come together to check signatures, drugs, person identifications, surgery sites, medical records, medical equipment readings or any similar situation to ensure that wherever possible, physical distancing is the norm.

□ □ □

Safer Clinical Department Checklist - Version 1 dated 16th June 2020

Safer Clinical Department ChecklistOne Stop Shop

Need to add in Acute Sector / Clinical references and guidance notes?

Assessment Guidance Cleaning LinksTeams GuideTeams Quick Start Poster

Attend Anywhere

OHS COVID-19-19 Enquiry Form

Display Screen Equipment (DSE) Policy

Flexible Working Policy

Organisational Change Policy

Workplace Adjustment Policy

Clinical Guidance (including COVID-specific clinical guidance)

Safer Clinical Department Checklist - Version 1 dated 16th June 2020