Web Fund Code Application Demonstration Bob Hammond July 16, 2014

WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP1:00 – Meeting (4008)

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DEFENSE LOGISTICS AGENCYAMERICA’S COMBAT LOGISTICS SUPPORT AGENCY

WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

Web Fund Code ApplicationDemonstration

Bob HammondJuly 16, 2014


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WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP

• Purpose

• Status

• Demo

Agenda


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• Facilitate legacy and future processes

• Support Treasury Account Symbol (TAS) & SFIS/SLOA; add key data elements to SFIS Fund Code to Fund Account Conversion Table

• Enhance edits to improve financial processes; improve audit readiness

• Facilitate real time update of fund codes by Fund Code Monitors

• Allow for staging fund codes for future effective dates

• Replace email distribution of fund code updates with system-to-system synchronization

Purpose


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• Initial application development completed and approved by DLA Internet Council for fielding; future changes via DLMS Change

• Fund Code Monitors submit System Access Requests (SAR) at https://www.transactionservices.dla.mil/daashome/homepage.asp

• Access to Test/Development server for training/practice is still available with firewall access and SAR

• Cut over date for Fund Code Monitors to assume responsibility for creating and maintaining Component Fund Codes is NLT 4 Aug

• Data base is available for system-to-system data exchange from DLA Transaction Services; DLA EBS is already dong this

• USMC additional SLOA data still needed; core data has been converted

Current Status

https://www.transactionservices.dla.mil/daashome/homepage.asp




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• Synchronize FCA/FCB Tables for Signal Codes C/L: No FCA without an FCB

• Explore if Limit/Subhead = Sub Allocation for SLOA

• Remove Sub-Class as an unused data element

• No new multi-year fund codes citing Legacy Indicator = True

– Migrate to discrete fund codes for each period of availability

– Sunset existing Fund Codes with Legacy Indicator =True

– Army is leading the way toward transition

• Address Foreign Military Sales use of Availability Type Code X (no year) fund codes for transactions with expiring appropriations

• Sunset outgoing fund code emails

Potential Future DLMS Changes


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Main FCA Page


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FCA - Service Code


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FCA - Action Code


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FCA - Signal Code


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FCA – Add (Legacy Multi-Year Indicator)


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FCA – Add (Legacy Multi-Year Indicator)


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FCA – Add Successful (Legacy Multi-Year Indicator)


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FCA – Add (Availability Type Code “X”)


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FCA – Add Confirmation (Availability Type Code “X”)


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FCA – Add Successful (Availability Type Code “X”)


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FCA – Add (Beg & End Availability Dates)


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FCA – Add Confirmation (Beg & End Availability Dates)


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FCA – Add Successful (Beg & End Availability Dates)


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FCA - Change


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FCA – Confirm Change Edit


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FCA – Change Successful


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FCA - Delete


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FCA – Confirm Delete Record


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FCA – Delete Successful


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FCB - Add


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FCB – Add Effective Date


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FCB - Add Confirmation


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FCB – Add Successful


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FCB - Change

Current DODAAC


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FCB – Verify DODAAC Should Change

Edited DODAAC


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FCB – Change Confirmation


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FCB – Change Successful


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FCB - Delete


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FCB – Confirm Delete


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FCB – Delete Successful


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Business Rule Checks


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FCA Edit Check – Duplicate Fund Code Exists


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FCA Edit Check – Appropriation Data Dependency


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FCA Edit Check – Department Regular Code Format


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FCA Edit Check – Department Transfer Code Format


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FCA Edit Check – Main Account Format


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FCA Edit Check – Sub Account Format


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FCA Edit Check – Limit/Subhead Format


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FCA Edit Check – FY Indicator Matches Beginning FY


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FCA Edit Check – FY Indicator ‘X’ = Avail Type Code ‘X’


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FCA Edit Check – No Beg FY If FY Indicator = ‘#’ or ‘*’


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FCA Edit Check – No End FY If FY Indicator = ‘#’ or ‘*’


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FCA Edit Check – If FY Indicator = ‘X’, Multi Year ≠ ‘T’


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FCA Edit Check – Change Date ≥ Today


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FCB Edit Check – Duplicate Fund Code Exists


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FCB Edit Check – DoDAAC Not Found


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FCB Edit Check – Invalid DODAAC

Web Fund Code Application Demonstration Bob Hammond July 16, 2014

Documents

sfis fund code

staging fund codes

discrete fund codes

component fund codes

signal codes

dlms changefund code

system data exchange

core data