Waupaca Chain O’Lakes Association Board Meeting Minutes Saturday, 10 January 2015 Farmington Town Hall CALL TO ORDER: President Bob Underberg called the meeting to order at 8:30 AM. PRESENT: Dick Conover, Kay Ellis, Jack Fulcher, John Hebbring, Maryann Jenner, Margie Metzger, Scott Panzenhagen, Phil Peterson, Gary Prell, Barry Tomaras, Jeff Treu, Joe Udoni, Bob Underberg and Mary Ann Wells ABSENT: Jed DeYoung and Don Komis GUESTS: Bob Ellis, Rick Hammond, Caroline Murphy, Dennis Peterson and Sharon Peterson. APPROVE OR AMEND AGENDA: The agenda was approved. APPROVAL OF MINUTES: Minutes from the Sept 13, 2014 meeting were approved as amended. TREASURER’S REPORT: Treasurer’s report was approved (see attachment 1). John Hebbring noted that the cost of brochures went a bit over budget. They cost was approximately $950. EXECUTIVE SECRETARY’S REPORT: • Total membership for 2014 is 648. • Currently working on the 2015 newsletter. If anyone has submissions send them to her soon. • The neighborhood chairperson appreciation breakfast is tentatively scheduled for May 16 at the Clear Water Harbor Bar. • The Annual Meeting is scheduled for June 20 at the Marden Center at the Wisconsin Veteran’s Home in King. • The following Board member’s 3 year terms expire this year; Bob Underberg, Maryann Jenner, Scott Panzenhagen, Joe Udoni and Jack Fulcher
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a. HISTORY:!!Book!two!will!not!be!ready!in!2015.!!The!history!committee!plan’s!to!have!it!completed!in!2016.!
b. MEMORIAL:!!Discussion!about!a!memorial!tree!being!planted!at!the!Farmington!Town!Hall!this!spring.!!There!was!confusion!as!to!whether!this!tree!was!in!addition!to!or!the!same!one!the!board!had!pledged!to!Farmington!last!year!at!the!May!meeting.!!!President!Underberg!indicated!that!the!tree!that!was!approved!at!the!17!May!2014!Board!meeting!was!to!show!our!appreciation!to!the!Town!of!Farmington!for!use!of!the!town!hall.!!This!is!the!tree!reflected!by!the!amount!of!$300!in!the!budget.!
c. SIGNAGE:!!Work!on!signs!will!resume!this!spring.!!There!is!a!possibility!of!30!new!members!due!to!Chain!sales.!!It!was!reiterated!that!only!Association!members!get!their!names!on!signs.!
d. WATER!PATROL:!!Barry!Tomaras!gave!a!summary!of!2014!actions:!
f. PUBLICITY:!!!Scholarship!article!and!picture!will!be!in!the!newsletter.!In!the!future,!Jeff!would!like!to!partner!more!with!other!committees!where!they!see!publicity!needs.!
o Joe!Udoni!gave!an!overview!of!the!website!status.!!Overall!things!are!working.!!
o Maryann!Jenner!was!trained!on!how!to!upload!meeting!dates,!agendas!and!minutes!to!the!website.!!Mark!Polebitski!is!available!for!more!major!updates!and!there!is!money!allocated!in!the!budget!for!this!if!needed.!
o ACTION&ITEM:!!Our!brochure!and!a!link!to!the!Lake!District!website!needs!to!be!added!to!our!website.!!Maryann!J.!will!see!if!she!can!do!this!herself,!otherwise!will!have!Mark!P.!do!it.!
o ACTION&ITEM:!The!president!asked!Kay!Ellis!to!put!together!a!summary!of!her!duties!with!applicable!timeframes,!lead!time!required,!key!contacts,!etc.!in!writing.!!
o ACTION&ITEM:!!Jeff!Treu!will!research!costs!for!a!Picture!Post!ad!prior!to!the!next!meeting.!
o ACTION&ITEM:!!Bob!Underberg!and!Kay!Ellis!will!compose!a!letter!encouraging!noncmembers!to!join!our!Association.!!The!neighborhood!chairperson!will!be!asked!to!distribute!this!letter!to!noncmembers!when!they!deliver!the!Who’s!Who.!
o It!was!moved,!seconded!and!approved!to!donate!up!to!$500!to!the!Orlando!Lakes!Watershed!to!rebuild!the!Hartman’s!Creek!footbridge!to!facilitate!the!water!testing!to!be!done!as!part!of!this!program.!
o Discussion!of!formally!joining!the!coalition!will!be!added!as!an!agenda!item!at!the!next!meeting.!