T T I I M M E E T T A A B B L L E E TUESDAY SEPTEMBER 7, 2021 6:00 P.M.: INLAND LAKES PROTECTION AND REHABILITATION DISTRICT PUBLIC HEARING AND ANNUAL MEETING Shortly thereafter the Inland Lakes Protection and Rehabilitation District Public Hearing and Annual Meeting: COUNCIL MEETING Shortly thereafter the Council Meeting: COMMITTEE OF THE WHOLE BUDGET WORKSHOP #2 – TIF / TRANSIT
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TTIIMMEETTAABBLLEE
TUESDAY SEPTEMBER 7, 2021
6:00 P.M.: INLAND LAKES PROTECTION AND
REHABILITATION DISTRICT PUBLIC HEARING AND ANNUAL MEETING
Shortly thereafter the Inland Lakes Protection and Rehabilitation District Public Hearing and Annual Meeting: COUNCIL MEETING Shortly thereafter the Council Meeting: COMMITTEE OF THE WHOLE BUDGET
WORKSHOP #2 – TIF / TRANSIT
CITY OF WAUPACA MISSION STATEMENT: “The City of Waupaca’s mission is to provide services that ensure a safe, vibrant and connected community.”
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. REPORT FROM CLERK ON OPEN MEETING LAW COMPLIANCE
4. ROLL CALL
5. CONSENT AGENDA All items listed below are considered routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council member or City staff so requests it, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the Regular Agenda. The items selected for the Consent Agenda are as follows: Regular and Special Meeting Minutes, Monthly Income Report for the Parks and Recreation Department, Airport Hangar Reports, Monthly Department Head Reports, Payrolls and Bills, Quarterly Weights and Measures Reports, Quarterly Room Tax Reports, project invoices for projects previously approved by City Council, any low bid budgeted operating or capital expenditure under $25,000 approved by the appropriate Board or Committee and any expenditure of non-city funds that received a unanimous recommendation.
A. PAY REQUESTS AND CHANGE ORDERS, INVOICES FOR PROJECTS/CONTRACTS HAVING PRIOR COUNCIL APPROVAL AND ANY OTHER INVOICES THAT MAY COME BEFORE THE COUNCIL: none
B. MONTHLY/QUARTERLY/ANNUAL REPORTS: 1. Waupaca Municipal Airport Hangar Report August 2021
C. APPROVAL OF BILLS – CITY GENERAL, WATER, SEWER, AND SPECIAL FUNDS
D. MEETING MINUTES: 1. CITY PLAN COMMISSION
• Minutes of a Regular Meeting on August 4, 2021 2. COMMUNITY DEVELOPMENT AUTHORITY
• Minutes of a Special Called Meeting on August 16, 2021 3. WAUPACA AREA PUBLIC LIBRARY BOARD
• Minutes of a Regular Meeting on August 18, 2021 4. COMMITTEE OF THE WHOLE
CITY OF WAUPACA
REGULAR COUNCIL MEETING
TUESDAY SEPTEMBER 7, 2021
COUNCIL CHAMBERS, CITY HALL (With the option to attend virtually
Via Video / Teleconferencing)
6:00 P.M.
2
• Minutes of a Special Called meeting on August 17, 2021 5. COUNCIL PROCEEDINGS
• Minutes of two Public Hearings and a Regular Meeting on August 17, 2021
6. REGULAR AGENDA 7. NON-AGENDA ITEMS AND ANNOUNCEMENTS
A) ANNOUNCEMENTS AND CORRESPONDENCE: 1. Proclamation - National Rail Safety Week 2. Proclamation - Waupaca Area Chamber of Commerce Month
B) PUBLIC INPUT
8. UNFINISHED BUSINESS: a. Ordinance No. 07-2021, An Ordinance to Amend the City of Waupaca Year 2030
Comprehensive Plan (2nd Reading) – Jeff Sanders, Zoning Administrator
9. NEW BUSINESS: a. License Report No. 1549, “Class B” Intoxicating Liquor License and Class “B” Fermented Malt
Beverage License – Vanity Properties, LLC, The Grand National Lounge, 106 Union Street, Jamie McCallum Krisel, Agent – Police Chief Brian Hoelzel and Aaron Jenson, City Administrator
b. Application for Temporary Class “B” / “Class B” Retailer’s License – Winchester Academy 30th Anniversary Gathering on September 13, 2021 at South Park Upper Shelter – Dick Bidwell
c. Certified Survey Map / Daniel Schommer, 1035 and 1043 Royalton Street – Aaron Jenson, City Administrator
d. Rezoning / Foundations for Living, Inc., 1421 Churchill Street, Ordinance No. 13-2021, An Ordinance Amending 17.102 Zoning Districts Map as Allowed for Under 17.700 (1st Reading) – Jeff Sanders, Zoning Administrator
e. Rezoning / Petersen Brother Properties, LLC, 1407 and 1533 Royalton Street, Ordinance No. 14-2021, An Ordinance Amending 17.102 Zoning Districts Map as Allowed for Under 17.700 (1st Reading) – Jeff Sanders, Zoning Administrator
f. Creation of Waupaca Online Low Income Pricing Tier – Josh Werner, IT & Community Media Director
10. ISSUES/PROJECT DISCUSSION (30 MINUTE MAXIMUM) – NO ACTION REQUIRED: a. Strategic Plan Update: Downtown Business Incentive Program – Aaron Jenson, City Administrator
11. COMMUNICATIONS AND RECOMMENDATIONS OF THE MAYOR
12. ADJOURNMENT
/s/ Mayor Brian Smith PLEASE NOTIFY THE CLERK’S OFFICE IF YOU ARE UNABLE TO ATTEND. PLEASE ADVISE THE CITY CLERK’S OFFICE IF YOU REQUIRE SPECIAL ACCOMMODATIONS. THE CITY OF WAUPACA PROVIDES EQUAL OPPORTUNITIES FOR PUBLIC MEETINGS.
3
NOTE: This meeting will be held in the Waupaca City Hall Council Chambers with the option to attend virtually via video / teleconferencing. Open Public Access to Meetings. We will broadcast this city meeting on Facebook Live, FM96.3 and Win-TV 991. Public Input for any city meeting can be submitted to [email protected] by 3:00 p.m. the day of the meeting.
2020-2021 Hangar Number Name of Lessee Rent Contract Check Number Amount Paid
Month #1 Steven Levezow
January 1113 $1,424.25
February
March
April
May
June
July
August
September
October
November
Check Date Paid Through CTY R
1/25/2021 1/31/2022
December
2020-2021 -langar Numbe Name of Lessee Rent Contract Check Number Amount Paid Check Date Paid ThrouJ CTY RMonth #2 TroyMillman 1424.25
January
February
March
April
May
June
July
August
September
October
November 2671 $1,424.25 11/20/2020 11/30/2021
December
2020-2021 Hangar Number Name of Lessee
Month #3 Michael Long
January
February
March
April
May
June
July
August
September
October
November
December
Rent Contract Check Number Amount Paid Check Date Paid Through CTY R
$125.00
Cash
Cash
Cash
Cash
Cash
Cash
Cash
Cash
cash
2/28/2021 x
4 /30/2021 x
5/31/2021 x
6/30/2021 x
7/31/2021 x
8 /31/2021 x
9/30/2021
1 0/31 /21
11 /30/2021
1 /25/2021
2/1 0/2021
3/1/202't
4 /1 3/2021
5/3/2021
6/2/2021
6 /22/2021
7/13/2021
8/1 7/2021
$125.00
$250.00
$125.00
$125.00
$125.00
$125.00
$125.00
$125.00
$125,000.00
cash $250.00 12/28/2020 I /31 /2021
2020-2021 Hangar Number Name of Lessee Rent Contract Check Number Amount Paid Check Date Paid Through CTY RMonth #4 PMNEnterprise $1,424.25
January
February
March 8280 1424.25 2/11/2021 2/28/2022 xApril
May
June
July
August
September
October
November
December
2020-202'1 Hangar Number Name or Lessee Rent Contract Check Number
Month #5 Dan & Cristal Engle $125.00
January
February
March
April 1204
May
June
July
August
September
October
November
December
Amount Paid Check Date Paid Through CTY R
$1 ,424.25
$1,424.25 04/10/2i 04/30/22
2020-2021 Hangar Number Name of Lessee
Month #6 Phil Thompson
January
February
March
April
May
June
July
August
September
October
November
December
Rent Contract Check Number Amount Paid Check Date Paid Through CTY R
$125.00
3083 $250.00 01/13/21 02/28/21 x
3087 $250.00 03102121 04/30/21 x
15350 $250.00 05/06/21 06/30/21 x
15358 $250.00 7/14/2021 8/31/2021
2020-2021 Hangar Numbei Name of Lessee Rent Contract Check Number
Month #7 HJ& J Flying Club $125.00
January
February
March 7462
April 7465
May 7471
June
July
August 7480
September
October
November
December
Amount Paid Check Date Paid Through CTY R
$250.00
$250.00
$125.00
03 /03/21 03/31/21
04 /14/21 5/31/2021
06/16/21 06/31/2021
$250.00 8/31 /2021 8/31 /2021
2020-2021
Month
January
February
March
April
May
June
July
August
September
October
November
December
Hangar Number Name of Lessee
#8 Jim Woroniecki
Rent Contract Check Number Amount Paid
$125.00 $1 ,424.25
8850 $1 ,424.25
Check Date Paid Through CTY X
6/26/2020 5/31 /2021
Waupaca Municipal Airport
Eruwer Field
Lot Lease
August
2021
Report
Month of Contract Hangar # leasee Name
January
Lease Amount Date Paid Check # Paid Through City Rec
February
March
7
1
10
17
Bob Ebbens
Waupaca Foundry
Axel Aircraft
RP Aviation
$500.00
S840.00
S500.00
S500.00
2 /19/2021 1734 02/28/22
3/7/2019 sentdirecttocity 02/28/20
3/13/2021 2054 02/28/22
2/19/2021 1733 2/28/2022
April
15A
l1
KLMR International
Jim Larson
$995.80
$100.00
05/07/21
04/09/21
1517
2971
04/30/22 x
04/30/22
May
June
13 Darrel Massman S250.00 7/16/2021 3816 06/30/22
XXXXXXXX
2021
Month of Contract
July
Hangar # leasee Name Lease Amount Date Paid Check # Paid Through City Rec
15 Tony Say TSS Hanger LLC Sl,000.00 7/13/2021 3017 07/31/22
August
Richard Merkley
Mat/Brittney Klatt
S100.OO
Sl,000.00
08/12/20
8/1/2021
5602
510
08/31/21
8/31/2022
September
October
Paul Roloff
Robert Wubben
Ellen Voie
Maciolek
S100.OO
S500.00
S500.00
S100.OO
12/04/20 cash
10/14/2020 996782
09/30/21
09/31/21
10 /06/20
11 /13/20
4136
3315
10/31/21
10/31/21
November
4 Sykes/Polhman 5100.00 12/07/20 8007 11/30/21
December
14
6
16
3
Tim Gorski
Jeff Lange
Steve Nofkee
PMN Enterprises
S250.00
S500.00
S250.00
S500.00
12/14/20 5116 12/31/21
12/02/20 cash 5500.00 12/31/21
12/14/20202 1366 12/31/21
12/10/2020 8278 12/31/2021
2021
January
February
March
April
May
June
July
August
September
October
November
December
Total 2021
Passenger Operations Jet/T urbo Piston
238 332 47
277 307 75
359 512 142
280 341 57
310 476 67
378 512 16
547 649 21
318 507 12
96
82
157
115
142
208
301
-i sg
Based
81
105
204
104
114
72
93
83
Transit
63
54
95
68
96
155 Foundry Not included
241 Foundry Not included
I 30 Foundry Not included
700
600
500
400
300
200
100
a Passenger
a Operations
a let/Turbo
a Piston
a Based
a Transit
ACCOUNTS PAYABLE CHECKSCHECK NUMBERS AMOUNT
GENERAL CHECKING - BANK FIRST 58685-58792 266,830.08 GENERAL CHECKING-ACH 2021124-2021137 81,039.22 GENERAL CHECKING-PCARD 2021131 96,344.89
444,214.19$
VOUCHERS HELD FOR COUNCIL APPROVALGENERAL FUND 12,782.15 DONATION FUND 212.72 AIRPORT FUND 64.00 LIBRARY FUND 5,520.07 TIF #10 22,350.00 WATER UTILITY FUND 26.36 SEWER UTILITY FUND 15,172.80
08/27/2021 3835080032 COMMERIAL DR LIFT 620-82220-204-000 LIFT STN: ELECTR 85.01
Total WISCONSIN PUBLIC SERVICE: 19,441.18
WRRCC
08/31/2021 1124 BAG TAGS 100-54771-299-000 RECYC/COMPOST 356.25
Total WRRCC: 356.25
Grand Totals: 56,128.10
CITY OF WAUPACA CITY PLAN COMMISSION
REGULAR MEETING WEDNESDAY AUGUST 4, 2021 COUNCIL CHAMBERS, CITY HALL 5:15 P.M.
1. ROLL CALL
Present: Mayor Brian Smith, Chairperson, Commissioners Ald. Eric Olson, Angela LeSage, Pat Phair, Ivan Wayne, Ald. Alan Kjelland and Justin Berrens, Public Works Director
Absent: none Others Present: Aaron Jenson, City Administrator and Jeff Sanders, Zoning Administrator 2. APPROVAL OF AGENDA
MOVED by Ald. Kjelland SECONDED by Comm. Phair to APPROVE the Agenda as presented to include a section for Public Input. 7 ayes, 0 nays, 0 absent. MOTION CARRIED on a voice vote.
3. APPROVAL OF PLAN COMMISSION PUBLIC HEARING AND MINUTES FROM JULY 7, 2021
MOVED by Comm. Phair, SECONDED by Ald. Olson to APPROVE the City Plan Commission Public Hearing and Minutes from the July 7, 2021 meeting and to correct Ald. Kjelland’s arrival time to 5:53 p.m. 7 ayes, 0 nays, 0 absent. MOTION CARRIED on a voice vote. 4. PUBLIC INPUT Joel Walesewica, N2303 Ashley Court, Waupaca, WI said he is interested in purchasing the old “Ball Park” on CTY E located in the City of Waupaca which is currently zoned B-3. He is considering putting a commercial driving training facility on that property and because it is a school, he felt he should be allowed this option. He currently owns Saber Tooth Enterprises that is a federal motor carrier safety consultancy company that helps companies when they fail an audit. He also owns Pegasus Project. Pegasus Project is a drone company that is attached to Wisconsin Emergency Management Co. through the Department of Veterans Affairs. Their drones are flown throughout the state in times of crisis or in search of missing persons. Mr. Walesewica would like to run both businesses out of the old Ball Park property.
5. RESOLUTION NO. 1492, PETITIONING THE SECRETARY OF
TRANSPORTATION FOR AIRPORT IMPROVEMENT AID City Administrator Aaron Jenson explained that Resolution No. 1492 is a formality to Petition the Secretary of Transportation for Airport Improvement Aid at the Waupaca Municipal Airport for Federal Aviation and Bureau of Aeronautics funding throughout the upcoming year.
City Plan Commission August 4, 2021
2
MOVED by Comm. LeSage, SECONDED by Ald. Kjelland to APPROVE Resolution No. 1492, Petitioning the Secretary of Transportation for Airport Improvement Aid. 7 ayes, 0 nays, 0 absent. MOTION CARRIED on a voice vote. 6. CERTIFIED SURVEY MAP / DANIEL SCHOMMER, 1035 AND 1043 ROYALTON STREET Zoning Administrator Jeff Sanders said that Mr. Schommer has submitted an application to divide his property on Royalton Street into two separate properties. This Certified Survey Map would be contingent upon the zoning change approval. MOVED by Ald. Olson, SECONDED by Comm. Wayne to RECOMMEND TO COUNCIL Certified Survey Map for Daniel Schommer properties located at 1035 and 1043 Royalton Street contingent upon the zoning change approval. 7 ayes, 0 nays, 0 absent. MOTION CARRIED on a voice vote. 7. DISCUSSION ON COMMERCIAL HANGING SIGNAGE City Administrator Aaron Jenson explained that this pertains to signage that would hang down from an overhang, which could be a roofline or canopy and the city code does not allow for this type of signage. Jeff Sanders, Zoning Administrator said that this would apply to B1, B2 and B7 districts, which is the downtown area extended to the East and South. He is recommending the commission to first decide whether they would allow hanging signage and then decide if they want to change the municipal code to make an adjustment to allow the minimum height of signs be 8 feet above finished grade. 8. DISCUSSION ON RESIDENTIAL SIGNAGE City Administrator Aaron Jenson reiterated the reason they were having this discussion was that the city has been receiving complaints on political signs from the November 2020 Election that are still up on properties throughout the city. From discussions held at prior meetings it was determined that the city could not target only political signs they would need to address all signs placed on properties. Under the city’s existing code, residents can have one yard sign and one wall sign that cannot exceed 2 square feet in area. All other signs in the R1 and R2 districts are prohibited except for subdivision signs announcing the entrance of a subdivision. Mr. Sanders described the process that the zoning administrator would take to administer a zoning code violation. Mayor Smith clarified that an ordinance would only affect residential property that does not include the terrace between the road and the sidewalk, which is city property. After lengthy discussion, it was the consensus of the commission that Jeff Sanders would draft wording on a temporary sign ordinance for plan commission to review. The ordinance may include total number of signs and the sizes of those signs or a combination of the two. 9. REPORTS:
City Plan Commission August 4, 2021
3
a. Internal Site Plan Review Report – informational. b. July 2021 Permits Report – informational. c. Code Enforcement Status Reports – informational. d. Development Update – City Administrator Aaron Jenson updated the commission that the Lighting Ordinance had its first reading at Council on August 3 with one change that the wording changed from watts to lumens with the help of Alderperson Kjelland. Starbucks opening date has been pushed back to October 2021 and Ruby’s Pantry is under construction with an opening date in October 2021. River North Subdivision discussions are underway. Mayor Smith announced that the city has hired an Economic Development Director who will be starting on September 7, 2021. The next City Plan meeting will be held on September 1, 2021. 10. ADJOURNMENT
MOVED by Ald. Kjelland, SECONDED by Ald. Olson, to ADJOURN the August 4, 2021 Regular City Plan Commission Meeting. 7 ayes, 0 nays, 0 absent. MOTION CARRIED on a voice vote. The meeting adjourned at 6:41 p.m. Mayor Brian Smith, Chairperson ss
CITY OF WAUPACA COMMUNITY DEVELOPMENT AUTHORITY
SPECIAL CALLED MEETING MONDAY AUGUST 16, 2021 COUNCIL CHAMBERS, CITY HALL 5:31 P.M. Present: Ald. Paul Mayou, Pam Gusmer, Shellady Udoni Horn, Dennise Ross and Tracy Behrendt Absent: Mayor Brian Smith and Gene LeSage (both excused) Also Present: Andrew Dane, Senior Economic Development Specialist, Sandy Stiebs, City Clerk and Greg Grohman, Grant Writer
APPROVAL OF AGENDA MOVED by Ms. Behrendt, SECONDED by Ms. Ross to Approve the Agenda. 5 ayes, 0 nays, 2 absent. MOTION CARRIED ON A VOICE VOTE.
PROGRAM UPDATE
Andrew Dane reported that the city has received 27 applications to date with a city commitment of $427,000. He reminded applicants to secure two quotes prior to entering into an agreement with the city and they must secure all necessary work permits and adhere to all zoning requirements prior to commencing the work.
PROGRAM GUIDELINES Mr. Dane mentioned that the program guidelines could be found on the city website.
PROGRAM IMPACT To date there are 27 grant applications with an owner investment of $666,000, city investment of $427,000 and a total investment of $1,210,000, that includes a $100,000 State Grant.
GRANT APPLICATIONS Johnson Insurance, 102 S. Main Street – Chris Johnson is requesting a grant for $4,240 to replace the Central AC Unit at his building located at 102 S. Main Street, Johnson Insurance. MOVED by Ms. Behrendt, SECONDED by Ms. Gusmer to Approve the request by Chris Johnson for a new Central AC Unit at 102 S. Main Street, Johnson Insurance. 5 ayes, 0 nays, 2 absent. MOTION CARRIED ON A VOICE VOTE. Weasels, 108 E. Union Street – Not in attendance. Knight Barry Building, 115 N. Main Street – Mike Beacom is requesting $40,000 for electrical, back egress, roof, entry redesign and windows for 115 N. Main Street, Knight Barry Building. MOVED by Ms. Udoni Horn, SECONDED by Ms. Ross to Approve the request by Mike Beacom for a grant for $40,000 for electrical, back egress, roof, entry redesign and windows for 115 N. Main Street, Knight Barry Building. 5 ayes, 0 nays, 2 absent. MOTION CARRIED ON A VOICE VOTE.
Community Development Authority Meeting August 16, 2021
2
Antiques on Main, 202 S. Main Street – Mona Bureau is requesting $11,400 for a new AC Unit for 202 S. Main Street, Antiques on Main. MOVED by Ms. Behrendt, SECONDED by Ms. Gusmer to Approve the request from Mona Bureau for $11,400 for a new AC Unit for 202 S. Main Street, Antiques on Main. 5 ayes, 0 nays, 2 absent. MOTION CARRIED ON A VOICE VOTE. Main Street Popcorn, 209 N. Main Street – Scott and Gina Diem are requesting $12,896 for a new HVAC, Plumbing, Electrical and Roof for 209 N. Main Street, Main Street Popcorn. MOVED by Ald. Mayou, SECONDED by Ms. Behrendt to Approve the request by Scott and Gina Diem for $12,896 for a new HVAC, Plumbing, Electrical and Roof for 209 N. Main Street, Main Street Popcorn. 5 ayes, 0 nays, 2 absent. MOTION CARRIED ON A VOICE VOTE. Loot Vintage & Supply, 219 Jefferson Street – Ryan Zwickey is requesting $22,350 to replace the roof on their property located at 219 Jefferson Street, Loot Vintage and Supply. MOVED by Ms. Udoni Horn, SECONDED by Ms. Ross to Approve the request by the owners of Loot Vintage and Supply for a new roof at 219 Jefferson Street. 5 ayes, 0 nays, 2 absent. MOTION CARRIED ON A VOICE VOTE. Ye Olde Firehouse Apartments, 222 N. Main Street – Tabled.
DOWNTOWN EV CHARGING STATIONS
Greg Grohman, Grant Writer wanted to discuss with the committee whether they are open to the concept of using some of these funds to install municipal EV Charging Stations in the downtown area. It is expected by 2025 that 40% of the vehicles sought will be electric vehicles. Other communities have seen a rise in eco minded tourists visiting their city after they installed EV Charging Stations. Mr. Grohman recommended the city install Link Level 2 charging stations that can charge 80 miles per hour of charge, adding that they cost up to $7,000 per unit. He is not requesting funding at this time since the Federal Infrastructure Plan may include some funding for EV Charging Stations. This could potentially be a money making venture for the city. The members agreed this would be a great idea for the city to explore further.
ADJOURNMENT
MOVED by Ms. Gusmer, SECONDED by Ms. Behrendt, to Adjourn the Special August 16, 2021 Community Development Authority Meeting. 5 ayes, 0 nays, 2 absent. MOTION CARRIED ON A VOICE VOTE. Meeting adjourned at 6:13 P.M. Ald. Paul Mayou, Acting Chairperson, Community Development Authority ss
CITY OF WAUPACA WAUPACA AREA PUBLIC LIBRARY BOARD
REGULAR MEETING 2021 WAUPACA
CITY COUNCIL CHAMBERS OR VIRTUAL
DATE:
TIME:
1. ROLL CALL
Present: Julie Eiden, President
Ald. Lori Chesnut, Vice President
Glenda Rhodes
Mary Zimmerman
Chris Jaenke
Holly Olsen, Treasurer
Gracie Liegl, Youth on Board
Joyce Boyer
Rebecca Thieme-Baeseman
Ald. Scott Purchatzke, City Council Alternate (non-voting member)
Also Present: Peg Burington, Library Director
Patsy Servey, Adult Services Librarian
Liz Kneer, Exhibit Room Coordinator Other
2. APPROVAL OF AGENDA
MOVED by
SECONDED by
to
Ayes:
Nays:
Absent:
Assistant Director
Typewritten Text
Assistant Director
Typewritten Text
Assistant Director
Typewritten Text
Assistant Director
Typewritten Text
OPEN MEETINGS LAW STATEMENT
"This meeting and all other meetings of the Waupaca Area Public Library Board are open to the public. Proper notice has been posted and given to the media, in accordance with Wisconsin State Statutes so that the citizens may be aware of the time, place and agenda of this meeting."
was stated by
3. APPROVAL OF MEETING MINUTES
FROM MEETING HELD
MOVED by
SECONDED by
to
Ayes:
Nays:
Absent:
4. MONTHLY BILLS
Approve bills from
in the amount of
MOVED by
SECONDED by
to
Ayes:
Nays:
Absent:
ACTION ITEM:
5.
A. Charts of Visits
B. Exhibit Room Coordinator's Report (report attached)
A. Fine Income, Copy Income and Meeting Room Income Reports
Fine Income:
Copy Income:
Meeting Room Income:
Material Replacement:
Waived Amount:
B. Volunteer Hours, Reference Transactions, Library Visits and Internet Use
Volunteer Hours:
Reference Transactions:
Library Visits:
Internet Use (wireless):
Internet Use (stations):
Curbside Pickups:
C. Interloan Chart Items Loaned:Items Borrowed:
D. Circulation Chart with Municipality Statistics
Total Circulation for past month
DEPARTMENT REPORTS
LIBRARY EXHIBIT ROOM
6. LIBRARY STATISTICS FOR
7.
ACTION ITEM: APPROVE Plan Determining Service Levels during Pandemic/Epidemic.
MOVED by Rebecca Thieme-Baeseman, SECONDED by Holly Olsen, 6 Ayes, 0 Nays, 1 Absent, 2 Abstain
Ms. Boyer requested a roll call vote
MOTION CARRIED on a Roll Call vote: Chesnut Abstain, Rhodes Aye, Zimmerman Aye, Olsen Aye, Liegl Aye, Boyer Abstain, Thieme-Baeseman Aye, Eiden Aye
ACTION ITEM: APPROVE Investing in the Hoopla download service by moving $1,800 from the AV physical items to the Ebooks/Eaudio line item.
MOVED by Lori Chesnut, SECONDED by Holly Olsen, 8 Ayes, 0 Nays, 1 Absent, MOTION CARRIED on a voice vote.
ACTION ITEM: APPROVE Allowing Waupaca and Waushara County patrons to access Hoopla Services and prevent other Library patrons from counties who do not support our library with tax dollars from accessing Hoopla for the remainder of 2021.
MOVED by Mary Zimmerman, SECONDED by Rebecca Thieme-Baeseman, 7 Ayes, 1 Nays, 1 Absent, MOTION CARRIED on a voice vote.
ACTION ITEM:
ACTION ITEM:
ACTION ITEM:
B. Adult Services Report (report attached)
ACTION ITEM:
D. Children's Department Report (report attached)
ACTION ITEM:
E. Teen Department Report (report attached)
ACTION ITEM:
A. Director's Report (report attached)
8. COMMITTEE REPORTS
A. Library Finance Committee:
B. Library Planning Committee:
C. Library Policy Committee:
D. Library Personnel Committee:
9. OLD BUSINESS
10. NEW BUSINESS
11. ANNOUNCEMENTS & CORRESPONDENCE
Next meeting will be held:
12. ADJOURNMENT
MOVED by
SECONDED by
to
Ayes:
Nays:
Absent:
to ADJOURN the Regular Library Board Meeting.
Meeting adjourned at
Julie Eiden, Chairman Waupaca Area Public Library Board
compiled by
Exhibit Room ReportRespectfully Submitted by Liz Kneer, Exhibit Room Coordinator
Exhibit Room Agenda August 2021We were excited to have our first in person exhibit room committee meeting since February 2020! We used the lower levelmeeting rooms to allow for social distancing and it was wonderful to be able to discuss upcoming exhibits in person.Nancy Miller retired this spring from the library, but volunteered to be part of our committee; she will be a great addition.The committee members helped finalize our schedule for 2021-2022 and had good feedback and ideas for our upcomingBeyond Borders exhibit. Our next meeting is scheduled for September 1, which is the same day we install BeyondBorders. We will likely discuss any upcoming agenda items while installing the exhibit and have our next meeting onOctober 6.
Ruth Wydeven and I have been working to finalize details for her exhibit, Beyond Borders: Indigenous Art of LatinAmerica. Ruth lives in Colorado but has ties to the Waupaca area; she is excited to bring her nationally awarded artworkto the Exhibit Room. https://www.ruthwydevenart.com/
With Covid numbers rising in our county, I talked with Peg and agreed that the exhibit should move ahead but that any inperson programming will be cancelled. I discussed this with Ruth, and she would like to go ahead with the exhibit, withoutthe programming. We had always planned to have a ‘virtual’ walk through of the exhibit with Ruth, and we will use this isplace of the in person programming. Ruth will be in Waupaca to install the exhibit on September 1 and stay to record ourvirtual programs.
2021 Schedule● Cooking Themed Exhibit: December/early February POSTPONED● Youth Art Month: February/March VIRTUAL● East Asia: April/May VIRTUAL● Summer Reading Program: June/July/August● Beyond Borders: Indigenous Art of Latin America: September/October/November● Missy Mittel/Taxidermy: November/December
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec YTD Total185.23$ $159.31 $327.13 $346.43 $341.64 $353.43 $388.01 2,101.18$
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec YTD Total600.59$ $579.41 $284.54 $2.27 $3.32 $65.39 $170.19 $266.18 $297.25 $215.93 $164.75 $204.28 2,854.10$
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec YTD Total$0.00 $0.00 $0.00 $10.00 $75.00 $70.00 $70.00 $225.00
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec YTD Total$493.50 $254.00 $370.50 $0.00 $0.00 $0.00 $0.00 $10.00 $18.00 $10.00 $0.00 $0.00 $1,156.00
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec YTD Total$167.00 $192.00 $311.00 $290.01 $174.45 $335.29 $473.02 $1,942.77
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec YTD Total$247.50 $360.99 $182.55 $246.54 $17.00 $78.00 $89.00 $316.00 $107.00 $301.00 $77.00 $43.00 $2,065.58
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec YTD Total$0.00 $0.00 $0.00 $0.00 $5.57 $29.85 $43.88 $79.30
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec YTD Total$72.78 $75.83 $11.69 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $160.30
2021 WAIVEDJan Feb Mar Apr May June July Aug Sep Oct Nov Dec YTD Total
Jan Feb Mar Apr May June July Aug Sep Oct Nov Dec YTD Total-$ -$ -$ 268.40$ 308.87$ 1,057.46$ 2,268.41$ 4,538.41$ 154.45$ 252.19$ 194.39$ 67.95$ 9,110.53$
2021 Overdue Fees
2020 Donation Box
2021 Copy Income
2021 Material Replacement
2021 Donation Box
2020 Copy Income
2020 Meeting Room Income
2021 Meeting Room Income
2020 Material Replacement
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Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec YTD2021 1,117 586 681 537 541 729 732 4,9232020 982 999 669 265 829 1,295 1,490 1,328 1,306 1,874 1,822 2,000 14,8592019 1,051 938 1,252 1,040 1,046 837 1,021 1,242 1,030 1,084 896 764 12,201
Visits Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec YTD2021 1,811 3,834 4,160 3,577 3,633 5,279 5,856 28,1502020 9,351 9,409 3,451 0 0 60 844 4,232 3,906 2,556 2,088 1,631 37,5282019 9,026 8,275 10,259 9,983 9,136 10,737 12,868 11,052 9,279 10,439 8,349 7,737 117,1402018 10,359 8,925 10,051 9,107 8,817 12,306 13,803 10,359 8,641 9,908 8,983 7,634 118,893
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec YTD2021 wireless 326 306 398 483 564 749 776 3,602
Total 175,873 49,845 225,718 906,065 279,801 1,185,866
Monthly/YTD Circs and Renewals - July 2021
Current Month YTD
Posted 8/2/21
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Director
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Director’s Report July/August 2021 When I returned from my vacation in early August, the Pandemic metrics for our area had changed significantly in the wrong direction. On August 6 Patsy Servey attended a CHAT (Community Health Action Team) Meeting where Jed Wohlt, County Health Officer, reported some grim statistics and projections. He said that our area has clearly started moving backwards. He stated that by next week the CDC will move our county from Substantial to High transmission rate. The County officially moved from an area of substantial to high transmission on August 9. Jed Wohlt shared statistics for Waupaca County (as of July 6):
5 weeks ago we were at less than 1 new case per week
Last week we were at 4 new cases per day
Yesterday there were 15 new cases
We have moved from 0 hospitalizations in the county to 12 hospitalizations currently
Thedacare shared that their researchers are predicting a significant spike. On August 5th, ThedaCare hospitals had 6 Covid-based hospitalizations. To get up-to-date information use the Wisconsin Department of Health Services https://www.dhs.wisconsin.gov/covid-19/local.htm#activity or the Center for Disease Information Tracker https://covid.cdc.gov/covid-data-tracker/#county-view. There is some good news, the vaccination rate is picking up both through ThedaCare and through Waupaca County Public Health. The Management Team has been working on a Pandemic Response Plan based on the one created by Ellen Connor at the Manawa Public Library. I have attached it to my report and would ask that the Board discuss and consider adopting it. ACTION ITEM: APPROVE Plan Determining Service Levels during Pandemic/Epidemic Staff in charge of AV budget line items met to discuss getting started with Hoopla, the streaming service we have been discussing the last few months. We worked together to find a way to pay for the service this fall. We all agreed to take 30% of our remaining funds in physical AV line times to invest in Hoopla for our library patrons. The amount of the investment is $1,800 which allows for about $450 per month for the four months left in the year. We talked about limits per patron and would like to start with 3 downloads per month. We also talked about whether we should consider blocking patrons that do not support our library with their taxes. Hoopla has the ability to block patrons based on zip code, county or municipality. Our discussion did not come to a clear conclusion and we agreed to let the Board decide if patrons should be blocked.
Our plan for sustainability for 2022 is to use $4,400 which is 35% of the total (physical) AV Line Items. If we find that the service is too popular and we are unable to pay for the full year at the rate it is being used we will ask our local funding agencies for funds to cover the costs. ACTION ITEM: APPROVE investing in the Hoopla download service by moving $1,800 from the AV physical line items to the Ebooks/Eaudio line item for Hoopla services. The Foundation met on July 12. They agreed to fund a new computer table. The new table will work with an existing table we had for the microfilm machines. The newly configured tables will be outfitted with shelf/cages that house the CPUs, freeing up space on the table top for personal belongings. The microfilm machines have been consolidated and shifted to the area across from the Main Desk, next to the copy machine. The new configuration will allow for social distancing and comfort for the user. We have had a really good response the tall tables and stools located near the windows. The cost of the stools and tall tables is $4,411.00 but we were able to get a credit ($660) from Office Outfitters for chairs that were purchased for this area but are no longer needed. That brings the total to $3,751. Because of the positive response to the tall tables, I will be bringing that forward to the Foundation in October. In early August I entered the capital projects into the Plan-It software used by the City to track and vet improvements to City facilities. Right now the City Hall/Library lawn (estimate $100,000) and cupboards for meeting rooms ($10,000) have been placed it the schedule for 2022 with 50% of the cost to be provided by private donors. The other two projects, gender neutral restroom ($20,000 estimate) and drive-up window ($100,000 estimate) have been put in the schedule for 2027 and 2030 respectively. The projects will go the Council on August 17. I received assistance from Josh Werner on the technology and from Aaron Jenson on the project timeline. Joleen Mullet, who is in charge of ordering newspapers and magazines, under my direction, created a survey for newspaper readers. We had a few people who people who responded. After looking at the responses and talking about the timeline for purchases yet this year we decided to cancel the Milwaukee paper which comes by mail, sometimes as much as a week late. It is almost $500 a year. With the credit we will be able to pay for the Waupaca County Post and the Wisconsin State Farmer which come due this summer and fall. By the time we are making budget decisions we will have a pretty good idea if anyone is really missing the Milwaukee paper. This year we have made a concentrated effort to weed the Adult Collection. Jan Popple has been working on the movies and music. I started with large print and fiction and have now progressed to non-fiction areas. Many of the travel guides are pretty old with low circulation rates. We are not looking to replace many of them since even the 2021 guides will be out of date as soon as they are published. Attractions and restaurants have closed or changed their policies or hours. The discarded items have been made available through the Friends’ Book Sale. Book sales have been steady with Friends’ Treasurer, Joann Fulcher, reporting $700 in revenue in June and July. Respectfully Submitted by Peg Burington
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Determining level of service during Pandemic/Epidemic
Pandemics are unpredictable and geographical areas can see fluctuations in cases through the duration of the event.
Having the flexibility to move back and forth to different service levels allows the Library respond to orders and alerts
issued by the state or county and to respond to conditions within the community and library. Service levels could change
due to any of the following:
• Orders/advisories/alerts from state and/or county health departments
• CDC recommendations and advisories (cdc.gov)
• Disease Activity per Wisconsin Department of Health Services (dhs.wisconsin.gov)
• School district decisions about protocols and learning models
• Other county libraries moving to a different level putting strain on those libraries operating at a more open level
• Area healthcare systems under strain
• Availability and health of staff
• Current levels of library use and vulnerability of staff and patrons
• Vaccination rates
• Other Pandemic information as it becomes available
As long as cases are present some mitigation that may affect service levels will be in place. Possible mitigation protocols may include: requiring face coverings, (while making service accommodations); protective barriers; requiring social distancing; regular disinfecting of high touch areas; frequent handwashing or sanitizing.
The Library Board recognizes that the decision of moving to different levels of service may have to be made quickly as
conditions during the Pandemic can change rapidly. The Library Director may make the decision to move back and forth
in phases and at the next scheduled board meeting any changes in service phases will be reviewed.
Case activity level
The case activity level is a summary indicator combining burden and trajectory. The case activity level is either low,medium, high, or very high.
Burden Trajectory Activity level Low Growing Medium
Moderate Shrinking Medium
Moderate No Significant Change Medium
Moderately High Shrinking Medium
Burden Trajectory Activity level Moderate Growing High
Moderately High No Significant Change High
Moderately High Growing High
High Shrinking High
High No Significant Change High
High Growing High
Burden Trajectory Activity level Very High Shrinking Very High
Very High No Significant Change Very High
Very High Growing Very High
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3 | P a g e
The Library will close when instructed by county or state orders or there are not enough staff to stay open due to
disease/quarantine. Library Director may amend hours temporarily if this can ease staff burden and keep the doors open
for a significant number of hours. Meeting room availability may depend on quarantine protocols and storage needs.
The following are various levels of service during the pandemic based on CDC case numbers and trajectory (transmission rates).
Cases & Trajectory Low Moderate/Medium Substantial/High Very High Critically High Library Services and Use
Time limits in place (browsing/reading/using) No limits No limits
Restricted time limits may be enforced or encouraged
Restricted time limits enforced
No browsing/reading/using
Computer use Pre-pandemic use in place
Pre-pandemic use in place Limited computer use
Strictly limited computer use/no computer use No computer use
Occupancy Limits No occupancy limits
Occupancy limits may be in place in certain areas
Occupancy limits may be in place in certain areas
Occupancy limits may be in place in certain areas No patrons in library
Programming
Limited in-person programming - outdoor and virtual programs
Limited in-person programming - outdoor and virtual programs
No in-person indoor programming - virtual and outdoor programs
Outdoor and virtual programming only
Virtual Programming only
Study Room Use
Limited to one person daily (no time limits)
Limited to one person daily (no time limits)
Limited to one person daily (time limits may be in place)
No Study room use/limited use No Study Room Use
Meeting Room Use
Meeting Room use (audience may be limited)
Meeting Room Use (audience may be limited) No Meeting Room use
No Meeting Room use No Meeting Room use
Library Open/Closed Open Open Open Library closed for browsing Library closed
Staff Work
Employees working in building
Employees working in building
Employees working in building
Some employees working from home
Only essential staff working in building
Curbside service Curbside service Curbside service Curbside service Only curbside No Curbside
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July 2021 Adult Services Report
Adult Programs
I have continued my training as the new Adult Programming Librarian this month. We’ve
continued the book discussions, and have been getting the Thursday Film Series with Dr. Jack
Rhodes ready to return in September. On Wednesday, August 4, when the Management Team
made the decision to have no in-person programming for the immediate future (as long as our
County is still in the “substantial” category of COVID cases) we revised the plan for the film
series to return to a “Film Lecture Series” with Dr. Rhodes, at least for the month of September.
This can be changed back to the in-person film viewing if/when the situation warrants.
We will potentially start the “Tablet Time” program soon with the help of Information staff; and
have discussed other programs throughout the Fall that could be presented as either a virtual or
in-person format. We are also making plans for a library-wide exhibit that will memorialize the
20h anniversary of the events of 9/11.
On July 17 we held our monthly Book Discussion event led by Laura Jandacek. The group
discussed Education of a Wandering Man, by Louis L’Amour. The majority in attendance did
not like the book; however, there was a wonderful discussion as they discussed L'Amour's
beliefs about writing, education and life in general.
Louis L'Amour was a prolific writer and shared many of his life experiences as well a
bibliography of everything he read during his traveling days in this book. The latter wasn't well
received by our readers, most were distracted by his book list. They also were not fans of the
literary device used in this book, streaming of his consciousness .5 patrons attended virtually.
The next book discussion will take place on Saturday, August 28, with the book being The Ride of Her Life by Elizabeth Letts.
Upcoming Adult Program Schedule Virtual Book Discussion
● August 28 - The Ride of Her Life by Elizabeth Letts led by Joni Radley.
Adult Circulation & Information Report
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In July, Jan Popple completed a large weeding project in the Adult DVD collection. Weeding, or
removing older materials that no longer circulate frequently, is a regular part of managing the
library’s resource collection. Jan was able to create space by withdrawing 453 movies/tv series
which will be sold in the Friends of the Library book sale room. Additional space is still needed
for the ever growing movie collection so Jan is now looking at sets and collections to find
duplicates that can be withdrawn.
Joni Radley and I trained two new volunteers this month, Teresa McCausland and retired staff
member Kathleen Daley. Both volunteers will be working weekly on preparing new books for
circulation. Currently this is our greatest need and we are thankful to have two experienced
book handlers.
I was able to take a two week vacation this month. I would like to thank my fellow library staff
members for helping to cover my desk shifts, Peg Burington and Sue Abrahamson for covering
my other duties.
I continue my work with the ThedaCare CHAT (Community Health Action Team) subcommittee
on Social Connectedness as well as with the You Belong in Waupaca - Compassionate
Community Initiative. This work meets the library’s strategic plan goal of being a community
connector through collaboration and engagement and the goal of increasing inclusive services. I
hope to have a community asset survey to share in the coming months and would greatly
appreciate your input for our community asset mapping project. I will also be inviting you to
participate in a community conversation event to explore Waupaca as a safe, vibrant, resilient
and connected community.
Respectfully submitted by Joni Radley and Patsy Servey
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Children’s Dept. Board Report – July 2021 We have brought back some furniture that we had in storage during the first part of the pandemic. We are also seeing more families visiting to choose their items themselves. There are still no toys/games out with the idea that we can limit families with small children from being in close proximity outside their safety bubbles. We continue to wish for a speedy vaccination option for those youngest of our book lovers (0- to 11-year-olds). We have also made our two department internet computers available again. There is still little or no usage. Our curbside book packs slipped to only 15 in July – 11 for kids/families, 3 for classrooms/day care centers, and 1 teen request. While attending a local City Band concert at South Park, I was reminded of the fun Children’s March and that one child’s name is drawn from the hat to lead the march. After the march that child is gifted with a small prize from the band. I immediately thought of all the neat music themed picture books and knew immediately that this was a partnership in the making! The band was excited to receive picture books for the weekly prize and announced the Library as a sponsor. Already looking forward to next summer’s City Band concerts and a treasured collaboration. We held our fourth annual Family Fun Day at the Historic Train Depot. This year’s theme was learning about the special graffiti created by travelers after the Great Depression. Thousands of displaced people, many teenagers, rode the rails from town to town looking for work, a hand out for chores, or a safe place to sleep. About 80 folks took part in a hobo symbol scavenger hunt around the property having to look inside and out for the secret symbols. We continue to post two virtual story times each month. These recordings are fun to make and we have heard many appreciative comments from parents. Molly has continued our interactive website (bitmoji) into the summer as well. It is a nice way to be able to share book titles virtually with our followers. We had an Olympic book display to help families learn more about the summer Olympic sports and Japan. Outreach programming continued at three City Parks (Riverside, South Park, and Brainard’s Bridge). Every day we are there, staff returns with stories of gratitude by parents and caregivers (many grandparents). We even were successful, after three days of trying, in getting a kid in a bubble! I hope you are following us on Facebook to get to see some of the fun photos of our summer outreach. In July, we provided programs in the park for 188 people in 8 programs, an average of 24 people attending each session. Sunny Day teachers and administrators have been so welcoming and accommodating to our outreach story time and babygarten programming at their site. They bring the children outdoors and we share many early literacy activities with them, complete with natural distractions like frogs and planes. We provided programming to 267 people at Sunny Day in July, an average of 67 people at each program. We have plans to continue to visit their site for these programs until the weather makes it too difficult. Respectfully submitted, Sue Abrahamson, Children’s Librarian
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July 2021 Board Report Teen Department
Respectfully submitted by Taylor Wilcox, Teen Services Librarian
August 11, 2021
(Above. Teens at their final Dungeons & Dragons event of the summer.)
We met with our Teen Volunteer Agents twice in July, and would like to meet again in August to
repair the Historical Center’s Little Free Library. Dates are still being determined, but we’ll be sure to take
pictures of the final project!
Our park and front yard programs had some wonderful turn outs throughout July. The first week
we had 15 teens attend and create survival bracelets and receive some awesome survival book
recommendations. Our second week, Lilly used her personal experience with game design and coding to
teach teens about binary codes and bracelet making. Our third week mainly consisted of playing different
yard games with our teens.
Our most popular program, and possibly one of the best stories from July
was our Teen Dungeons & Dragons program led by our library volunteer and epic
Game Master, Jeremy. We met every Friday and had, throughout the whole month,
40 teens participate. Most game sessions will have about 4-5 players, and ours
would usually have 7-12 depending on their availabilities during the summer. After
our final session on July 31st, we asked our players to fill out a short survey. 62.5%
reported hearing about the event via word-of-mouth. We asked teens about what
they thought went well, and what they think we should change. One reported, “It was
great. I just hope that if we do it again it won't be a cliffhanger.” And another reported,
“I really liked it. I got to meet lots of new people.” Taylor knows that two teens had
just moved here from out-of-state, and by their second week they had become
friends with a different player. After the final session wrapped up, these teens
decided to continue the adventure on their own so they could continue to hang out
with the people they’d met through this program. Taylor is excited to bring Teen
Dungeons & Dragons back in some shape or form in September.
July Teen Programs and Events Included (Participants counted for the whole month):
● Survival Bracelets, led by Taylor W., July 11-17 – 15 participants, 3 volunteers
● Binary Code Bracelets, led by Lilly, July 18-24 – 8 participants
● Yard Games, led by Taylor W., July 25-31 – 7 participants
● Teen Dungeons & Dragons, every Friday in July – 40 participants, 1 returning volunteer
● Teens Talk Thursdays – 27 participants
● Page Turners, Last Wednesday of the month – 1 participants
● Teen Volunteer Agents (TVA), met twice, once virtual and once in-person – 6 participants
Above. Teen creating his survival bracelet.
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Bylaws—Organizing the Board for Effective Action TE3-1
3 Bylaws—Organizing the Board for Effective Action Bylaw Basics Library board bylaws are the rules established by the library board that govern the
board’s own activities. Well-crafted bylaws help provide for the smooth and
effective functioning of a library board.
Library board bylaws must comply with all relevant statutes. The sample
bylaws attached to this Trustee Essential note the state laws that are relevant to
library board operation. Wisconsin Statutes Chapter 43 includes rules for board
appointments, board terms, election of board officers, board quorum, etc. (See
Trustee Essential #18: Library Board Appointments and Composition.) In
addition, all board meetings and board committee meetings must comply with
Wisconsin’s Open Meetings Law (see Trustee Essential #14: The Library Board
and the Open Meetings Law). State and federal laws supersede any local library
bylaw provisions.
At a minimum, library board bylaws should spell out:
1. The library board officers to be elected, how they are elected, and the
powers and responsibilities of each officer.
2. When meetings are held, and how meetings are conducted.
3. What committees are appointed, how they are appointed, and what they do.
4. How the bylaws are amended.
A Few Specific Legal Requirements As mentioned above, state and federal laws supersede any local library bylaw
provisions. Below are some of the provisions of Chapter 43 you should be aware
of as you review your board bylaws.
Generally, no compensation may be paid to the members of a library board for
their services. However, board members may be reimbursed for their actual and
necessary expenses incurred in performing duties outside the municipality if so
authorized by the library board. In addition, members may receive per diem,
mileage, and other necessary expenses incurred in performing their duties within
the municipality if so authorized by the library board and the municipal governing
body (county board for a consolidated county public library board).
Normally, a majority of the membership of a library board constitutes a
quorum, but the library board may, in your bylaws, legally provide that three or
more members constitutes a quorum. For library boards in First Class Cities, seven
members constitute a quorum.
Annually, within 60 days after the date of the beginning of local library board
terms, your library board must hold an organizational meeting and elect one of
In This Trustee Essential
Why up-to-date bylaws
are needed for effective
library board operation
How your board can
develop or update their
bylaws
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TE3-2 Trustee Essentials: A Handbook for Wisconsin Public Library Trustees
your members as board president and also elect any other officers provided for in
your bylaws.
Crafting Your Library Board’s Bylaws Because bylaws are so fundamental to effective (and legal) library board
operations, great care must be taken when developing new bylaws or amending
existing bylaws. Bylaw language must be clear and unambiguous. Imprecise
language can result in confusion and disorder.
For example, confusion can result if it is unclear who has the authority to make
decisions for the library. Library board bylaws should make clear that actions by
board committees are advisory only. A library board committee cannot act on
behalf of the full board—only actions by the full board have legal authority.
Likewise, individual board members and board officers can perform official
actions on behalf of the board only with specific authorization from the full board.
If your board wants to develop new bylaws or amend existing bylaws, it is
recommended that a special committee be appointed to develop drafts for full
board review. To change your bylaws, you must follow any procedures required
by your current bylaws. Library system staff may be available to review drafts of
new or amended bylaws.
Discussion Questions 1. Can our board bylaws provide for library board membership to individuals
who are not appointed according to the relevant provisions of Chapter 43?
2. Can our board bylaws provide for term limits for library board members?
What are the pros and cons of library board member turnover?
3. How can your board encourage good meeting attendance?
4. What could you do if a board member regularly misses board meetings?
Sources of Additional Information Sample Wisconsin Public Library Bylaws (attached; also available online
at http://dpi.wi.gov/pld/boards-directors/sample-board-bylaws)
Robert’s Rules of Order (chapter on the development and amendment of
bylaws) or The Standard Code of Parliamentary Procedure by Alice F.
Waupaca Area Public Library Board of Trustees By-Laws Article I. Membership Pursuant to the requirements of the Wisconsin Statutes chapter 43, the Board of Trustees of the Waupaca Area Public Library shall consist of nine members, seven of whom shall be appointed by the mayor with the approval of the City Council, one of whom is a student and one a City Council member. One shall be appointed by the Superintendent of Schools to represent the public school district. One additional member will represent the Waupaca County Board of Supervisors. Four members shall be residents of the City of Waupaca. The Library Director is responsible for orientating new library board members. Article II. Officers I. OFFICERS. The officers of the library board shall be a president, a vice-president, and a treasurer. II. ELECTIONS. Election of officers shall be held at the May meeting. Nominations shall be taken from the floor. Officers shall not serve more than four consecutive terms in their elected office. III. PRESIDENTIAL DUTIES. The principal duties of the president shall be to preside at the regular and special meetings of the board, to have the usual powers of supervision and management, and to perform such other duties as may be designated by the board. The president may be an ex-officio member of all committees. IV. VICE PRESIDENTIAL DUTIES. The vice-president shall discharge the duties of the president in the event of absence, or of a vacancy in that office, and in addition, assume any other duties as designated by the board. V. TREASURER'S DUTIES. The treasurer shall maintain an accurate record of monthly expenditures. Each month the treasurer shall sign a voucher presented by the Director for the total monthly bills. If the Treasurer is not present the President will sign the voucher. Treasurer records shall be kept in the Library Director's office, unless specified by the board. Article III. Meetings Section 1.) Regular meetings of the Library Board shall be held on the third Wednesday of each month or upon an alternate date designated by the Board President or presiding officer. Members shall be expected to attend all meetings except as they are prevented by a valid reason. Members should notify the Library Director if unable to attend a meeting. Meetings may be cancelled or rescheduled by the Board President if a quorum is not available. If more than three consecutive unexcused absences occur, a Board member will automatically be required to resign from the Board.
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Section 2.) Special meetings may be called by the President at any time deemed advisable, or upon written request to the President by three board members for the transaction of business stated in the request. Section 3.) The Library Director shall prepare an agenda for the monthly meetings, which shall be sent through the City Clerk's Office to board members at least twenty-four (24) hours in advance of the meeting. Section 4.) A quorum at any meeting shall consist of five voting Library Board members. Section 5.) Robert's Rules of Order shall govern the parliamentary procedure of the board. Section 6.) The Library Director shall appoint a staff member to attend all Library Board meetings and maintain a true and accurate record of those meetings. All records and correspondence, unless specified by the board, shall be kept in the Library Director's office. Article IV. Committees The President shall appoint four standing committees, which are Planning, Finance, Policy and Personnel and any other committees deemed necessary. Appointments to the standing committees will take place after election of Library Board Officers in May. The committees shall report progress to the Library Board at their next monthly meeting. Ad hoc committees will be disbanded after giving a final report to the Library Board on their respective purpose. Article V. Library Director & Staff The Board of Trustees shall appoint a qualified Library Director. The Library Director shall be the executive and administrative officer of the Library on behalf of the Board and operate under its review and direction. The Library Director shall recommend to the board for approval the appointment of the other employees and shall specify their duties. The Library Director shall be held responsible for the proper direction and supervision of the staff, for the care and maintenance of Library property, for the selection of materials, for the efficient provision of library services to the public and for its financial operation within the limitations of the Library's budgeted appropriation. In the case of part-time or temporary employees, the Director shall have interim authority to appoint without prior approval of the Library Board provided that any such appointment shall be reported to the board at its next regular meeting. The Library Board will also abide by the those portions of the Personnel Policies and Procedures Manual of the City of Waupaca that apply to all city employee’s except for those powers, procedures and policies provided for in Wis. State Statute Chapter 43.
3
Article VI. General Section 1.) An affirmative vote of the majority of all voting members of the Library Board present at any legally constituted meeting shall be necessary to approve an action before the board. The President may vote upon and may move or second a proposal before the board. Section 2.) The by-laws may be amended by the majority vote of all voting members of the library Board provided that the change had been proposed by a board member or the Library Director at the preceding regular meeting, and the notice of the proposed amendment was included as a separate statement in the agenda of the meeting at which it is to be acted upon. Section 3.) Any rule or resolution of the Library Board may be suspended temporarily in connection with business at hand. Such suspension, to be valid, may be taken only at a meeting at which two-thirds of the members of the board shall be present and two-thirds of those present shall so approve. Adopted 11/1985, Revised 2/2004, 6/20015, 6/2020
CITY OF WAUPACA COMMITTEE OF THE WHOLE
SPECIAL CALLED MEETING TUESDAY AUGUST 17, 2021 COUNCIL CHAMBERS, CITY HALL (With the Option to attend physically or virtually via video/teleconferencing) 7:25 P.M. 1. CALL TO ORDER Pursuant to regulations, the Common Council of the city of Waupaca met on the above date and time.
2. ROLL CALL Present: Mayor Brian Smith, Alderpersons Collin Dykstra, Lori Chesnut, Paul Hagen, Alan Kjelland, Scott Purchatzke, Dave Peterson, Paul Mayou and Eric Olson
Absent: Ald. Dmitri Martin (unexcused) and Ald. Mary Phair (excused) Others Present: Aaron Jenson, City Administrator, Sandy Stiebs, City Clerk, Kathy Kasza, Finance Director/Treasurer, City Attorney Tom Hart, Justin Berrens, Public Works Director, Andrew Whitman, Parks and Recreation Director, Captain John Helgeson, and Josh Werner, IT Community Media Director
3. APPROVE AGENDA MOVED by Ald. Olson, SECONDED by Ald. Chesnut Council APPROVES the Agenda as amended with handouts. 8 ayes, 0 nays, 2 absent. MOTION CARRIED ON A VOICE VOTE.
4. Capital Improvement Plan (CIP) Development
• Debt Review: o Review all existing debt to include general and utility related debt o Review debt already approved by the Common Council but yet to
be issued • Departments present their Capital Improvement Plan (CIP) requests • Discuss debt service mill rate targets relative to capital borrowing
Finance Director/Treasurer Kathy Kasza recapped the goals of the Capital Improvement Plan (CIP):
1) Address the City’s immediate and long-term capital needs, particularly those related to the following: a. Maintaining the City’s investment in existing infrastructure and assets b. Expand and improve the tax base in a way that will benefit both new and existing
residents and landowners and potential investors c. Providing City services and programs in the most efficient and effective manner possible d. Manage current and future debt service within Debt Service Policy
Committee of the Whole Meeting August 17, 2021
2) Provide a financial plan for the implementation of the CIP that evaluates all available funding resources, prioritizes projects and maintains the City’s strong financial condition.
3) As elected officials and employees of the City of Waupaca we are dedicated to serving our community by providing quality public services, implementing innovative policies and being responsive to everyone who lives, works and visits our community. Our purpose is to make Waupaca the best place to raise a family, own a business and enjoy a high qualify of life. To accomplish this purpose effectively, we share a commitment to work together to hold ourselves accountable, to maintain the highest integrity and to lead by example.
Each Department Head provided their Capital Improvement Plan (CIP) for 2022 and Ms. Kasza provided the projects and funding sources by department from 2022-2026. To review the entire City’s Capital Improvement Plan (CIP) please visit the city website here 2022-2026-CIP-COW-PRESENTATION-8-17-2021-003.pdf (cityofwaupaca.org) 5. ADJOURNMENT
MOVED by Ald. Hagen, SECONDED by Ald. Kjelland Council ADJOURNS the Special Called August 17, 2021 Committee of the Whole Meeting. 8 ayes, 0 nays, 2 absent. MOTION CARRIED ON A VOICE VOTE.
MEETING ADJOURNED AT 8:22 P.M. Mayor Brian Smith ss
PUBLIC HEARING TUESDAY AUGUST 17, 2021 COUNCIL CHAMBERS CITY HALL (with the option to attend virtually via video / teleconferencing) 6:01 P.M. Present: Mayor Brian Smith, Alderpersons Collin Dykstra, Lori Chesnut, Alan Kjelland, Scott Purchatzke, Dave Peterson, Paul Mayou, Mary Phair and Eric Olson
Absent: Ald. Dmitri Martin, unexcused
Others Present: Aaron Jenson, City Administrator, Sandy Stiebs, City Clerk, Kathy Kasza, Finance Director/Treasurer, City Attorney Tom Hart, Justin Berrens, Public Works Director, Andrew Whitman, Parks and Recreation Director, Captain John Helgeson, and Josh Werner, IT Community Media Director
PUBLIC NOTICE
CITY OF WAUPACA
AN ORDINANCE AMENDING THE CITY OF WAUPACA YEAR 2030
YEAR 2030 COMPREHENSIVE PLAN – FUTURE LAND USE MAP NOTICE IS HEREBY GIVEN that the Common Council of the City of Waupaca will hold a public hearing on Tuesday, August 17, 2021 at 6:00 p.m. in the Council Chambers of City Hall, 111 S. Main Street, Waupaca, Wisconsin, to hear testimony on whether to amend the Year 2030 Comprehensive Plan Future Land Use Map (FLUM) with regards to 1025 Royalton Street, Parcel No. 34-29-31-2, 1035/1043 Royalton Street, Parcel No. 34-29-31-1 and 1109 Royalton Street, Parcel No. 34-29-13-10 from Low Density Residential to Neighborhood Mixed Use. The hearing will be for the purpose of giving an opportunity for any person interested, their attorneys or agents, to be heard. A copy of the proposed map amendment may be obtained from the Community and Economic Development Department. /s/ Sandy M. Stiebs City Clerk PUBLISH: July 15, 2021
Public Hearing August 17, 2021
2
Mayor Smith asked for testimony in favor of the subject and limit the comments to 3 minutes or less.
Mayor Smith read the Public Notice into the record. City Administrator Aaron Jenson explained that this is a Comprehensive Plan amendment for properties located at 1025 Royalton Street, 1035/1043 Royalton Street and 1109 Royalton Street from Low Density Residential to Neighborhood Mixed Use.
Hearing no further testimony in favor of the subject, Mayor Smith asked for testimony in opposition of the subject and limit the comments to 3 minutes or less.
Hearing no testimony in favor or in opposition of the subject Mayor Smith declared the Public Hearing closed at 6:05 p.m. Mayor Brian Smith ss
CITY OF WAUPACA
PUBLIC HEARING TUESDAY AUGUST 17, 2021 COUNCIL CHAMBERS CITY HALL (with the option to attend virtually via video / teleconferencing) 6:05 P.M. Present: Mayor Brian Smith, Alderpersons Collin Dykstra, Lori Chesnut, Alan Kjelland, Scott Purchatzke, Dave Peterson, Paul Mayou, Mary Phair and Eric Olson
Absent: Ald. Dmitri Martin, unexcused
Others Present: Aaron Jenson, City Administrator, Sandy Stiebs, City Clerk, Kathy Kasza, Finance Director/Treasurer, City Attorney Tom Hart, Justin Berrens, Public Works Director, Andrew Whitman, Parks and Recreation Director, Captain John Helgeson, and Josh Werner, IT Community Media Director
PUBLIC NOTICE
CITY OF WAUPACA
NOTICE OF PUBLIC HEARING IN THE MATTER OF STATE AND FEDERAL AID FOR IMPROVEMENTS
AT WAUPACA MUNICIPAL AIRPORT – BRUNNER FIELD
2601 RUNWAY DRIVE, WAUPACA, WI
The City of Waupaca is considering petitioning the State of Wisconsin Department of Transportation for state and federal aid to undertake the following development at the Waupaca Municipal Airport – Brunner
Field: Replace airfield lighting and NAVAIDs; land acquisition for airport development and approach protection; construct perimeter fence; reconstruct/rehabilitate Runway 13/31; Shift Runway 28 to decouple from Runway 13/31; construct hangar/storage area building; expand terminal building; extend Runway 10/28 and parallel taxiway; airfield pavement maintenance and repair; develop hangar/terminal area; reconstruct/rehabilitate Taxiway A; conduct airport master plan; conduct wildlife site visit; upgrade fuel system care reader; acquire mowing equipment; clear and maintain runway approaches as stated in Wis. Admin. Code Trans §55; and any necessary related work. NOTICE IS HEREBY GIVEN that the City of Waupaca Common Council will hold a public hearing regarding this matter on Tuesday, August 17, 2021 at 6:00 p.m. in the Council Chambers of City Hall, 111 S. Main Street, Waupaca, Wisconsin. All interested persons are invited to attend and present their views on the need for the proposed airport development.
Public Hearing August 17, 2021
2
Parking for people with disabilities and an accessible entrance are available. Please call the City Clerk’s Office at 715-258-4411 to make specific accessibility requests. The hearing will be for the purpose of giving an opportunity for any person interested, their attorneys or agents, to be heard.
/s/ Sandy M. Stiebs City Clerk Publish: July 29, 2021
Mayor Smith asked for testimony in favor of the subject and limit the comments to 3 minutes or less.
Kathy Kasza, Finance Director/Treasurer explained that this Resolution is to update the petition for projects that the city is now planning for the next 6 years at Waupaca Municipal Airport.
Hearing no further testimony in favor of the subject, Mayor Smith asked for testimony in opposition of the subject and limit the comments to 3 minutes or less.
Hearing no testimony in opposition of the subject Mayor Smith declared the Public Hearing closed at 6:07 p.m. Mayor Brian Smith ss
CITY OF WAUPACA COUNCIL PROCEEDINGS
REGULAR MEETING TUESDAY AUGUST 17, 2021 COUNCIL CHAMBERS, CITY HALL (With the Option to Attend Physically or Virtually Via Video – Teleconferencing) 6:08 P.M. 1. CALL TO ORDER Pursuant to regulations, the Common Council of the city of Waupaca met on the above date and time.
2. PLEDGE OF ALLEGIANCE
3. REPORT FROM CLERK ON OPEN MEETING LAW COMPLIANCE
Sandy Stiebs, City Clerk stated this meeting and all other meetings of the Common Council are open to the public. Proper notice has been posted and given to the Media in accordance with Wisconsin State Statutes so that the citizens may be aware of the time, place, and agenda of this meeting.
4. ROLL CALL Present: Mayor Brian Smith, Alderpersons Collin Dykstra, Lori Chesnut, Alan Kjelland, Scott Purchatzke, Dave Peterson, Paul Mayou, Mary Phair and Eric Olson Absent: Ald. Dmitri Martin, unexcused Others Present: Aaron Jenson, City Administrator, Sandy Stiebs, City Clerk, Kathy Kasza, Finance Director/Treasurer, City Attorney Tom Hart, Justin Berrens, Public Works Director, Andrew Whitman, Parks and Recreation Director, Captain John Helgeson, and Josh Werner, IT Community Media Director
A quorum was declared. 5. CONSENT AGENDA
A. MONTHLY REPORTS: 1. Finance Director/Treasurer’s Report for the Month of July 2021 2. Director of Public Works Report for the Month of July 2021 3. Parks & Recreation Department and Income Report for the Month of July 2021 4. Police Department Report for the Month of July 2021 5. IT/Community Media Director Report for the Month of July 2021 6. City Clerk’s Report for the Month of July 2021 7. City Administrator’s Report for the Month of July 2021
B. PAY REQUESTS AND CHANGE ORDERS, INVOICES FOR PROJECTS/CONTRACTS HAVING PRIOR COUNCIL APPROVAL AND ANY OTHER INVOICES THAT MAY COME BEFORE THE COUNCIL: none
C. MONTHLY/QUARTERLY/ANNUAL REPORTS: 1. Waupaca County Economic Development Corp. (WCEDC) Monthly Report for July 2021 2. Hangar Report for the Month of July 2021
D. APPROVAL OF BILLS – CITY GENERAL, WATER, SEWER, AND SPECIAL FUNDS
Council Proceedings August 17, 2021
E. MEETING MINUTES: 1. WAUPACA AREA PUBLIC LIBRARY BOARD
• Minutes of a Regular Meeting on July 21, 2021 2. WAUPACA HISTORICAL SOCIETY
• Minutes of a Regular Meeting on June 3, 2021 3. POLICE AND FIRE COMMISSION
• Minutes of a Regular Meeting on August 10, 2021 4. COUNCIL PROCEEDINGS
• Minutes of a Regular Meeting on July 20, 2021 • Minutes of a Public Hearing and Regular Meeting on August 3, 2021
MOVED by Ald. Chesnut, SECONDED by Ald. Peterson Council APPROVES of the Consent Agenda as printed. 9 ayes, 0 nays, 1 absent. MOTION CARRIED ON A VOICE VOTE. 6. REGULAR AGENDA MOVED by Ald. Olson SECONDED by Ald. Phair Council APPROVES of the Regular Agenda as amended by removing Letter C, Department Head Reports per Mayor Smith’s request. 9 ayes, 0 nays, 1 absent. MOTION CARRIED ON A VOICE VOTE.
7. NON-AGENDA ITEMS AND ANNOUNCEMENTS A. ANNOUNCEMENTS AND CORRESPONDENCE: 1. Introduction of Jeff Mikorski, Executive Director, Waupaca County Economic
Development Corporation (WCEDC) – Mr. Mikorski provided his educational and prior work background and said he intends to develop partnerships and work as a team with the state, county and all municipalities.
B. PUBLIC INPUT: none C. COMMUNITY / DEPARTMENT HEAD ANNOUNCEMENTS/REPORTS: -Barb Laedtke, Waupaca Rotary Club – Ms. Laedtke provided the Waupaca Rotary Club accomplishments and thanked the city staff for their partnership. She invited everyone to the Rotary’s Annual Oktoberfest on September 10, 2021 that will be held at the Recreation Center and thanked all city personnel involved in the planning process. 8. UNFINISHED BUSINESS a. Ordinance No. 09-2021, An Ordinance Amending Chapter 17, City of Waupaca Zoning Ordinance (2nd Reading) – Jeff Sanders, Zoning Administrator City Administrator Aaron Jenson described the changes proposed to amend Chapter 17 of the City’s Zoning Ordinance adding that this is the second reading. MOVED by Ald. Peterson SECONDED by Ald. Olson Council ADOPTS Ordinance No. 09-2021, An Ordinance Amending Chapter 17, City of Waupaca Zoning Ordinance. ON A CALL OF THE ROLL Ald. Dykstra, Ald. Chesnut, Ald. Hagen, Ald. Kjelland, Ald. Purchatzke, Ald. Peterson, Ald. Mayou, Ald. Phair and Ald. Olson voted aye, 0 nays, 1 absent. MOTION CARRIED ON A ROLL CALL VOTE.
Council Proceedings August 17, 2021 b. Ordinance No. 11-2021, An Ordinance Creating Section 10.05(16) of City of Waupaca Municipal Code (2nd Reading) – Aaron Jenson, City Administrator
City Attorney Tom Hart explained Ordinance No. 11-2021 creates a new section within Section 10.05, Public Nuisances, adding Section 16 ARTIFICIAL LIGHT AND GLARE. Any outdoor lighting on residential property which produces artificial light during periods of darkness with a direct line of sight between the light source and/or lamp or its reflection and a point five (5') feet or higher above the ground at the property boundary, or which produces glare on or is directed towards neighboring properties with numerous exceptions as noted. MOVED by Ald. Mayou SECONDED by Ald. Kjelland Council ADOPTS Ordinance No. 11-2021, An Ordinance Creating Section 10.05(16) of City of Waupaca Municipal Code. ON A CALL OF THE ROLL Ald. Dykstra, Ald. Chesnut, Ald. Kjelland, Ald. Purchatzke, Ald. Peterson, Ald. Mayou, Ald. Phair and Ald. Olson voted aye, 1 nay (Ald. Hagen), 1 absent. MOTION CARRIED ON A ROLL CALL VOTE. 9. NEW BUSINESS: a. Mayor’s Appointment of Jarod Rachu to the Community and Economic Development Director Position – Aaron Jenson, City Administrator Aaron Jenson, City Administrator stated the process that the core team used to interview and nominate Jarod Rachu to the Community and Economic Development Director Position. Mr. Rachu introduced his fiancé and provided his educational background and work history. He said he is very excited to be joining the city of Waupaca and feels he has a lot to bring to the community. Mr. Rachu currently works at the Village of Kronenwetter and is finishing out his Master’s Degree online through Penn State University. Mayor Smith welcomed Mr. Rachu and announced his first day of work with the city would be September 7, 2021 MOVED by Ald. Kjelland SECONDED by Ald. Chesnut Council APPROVES of the Mayor’s Appointment of Jarod Rachu to the Community and Economic Development Director Position. ON A CALL OF THE ROLL Ald. Dykstra, Ald. Chesnut, Ald. Hagen, Ald. Kjelland, Ald. Purchatzke, Ald. Peterson, Ald. Mayou, Ald. Phair and Ald. Olson voted aye, 0 nays, 1 absent. MOTION CARRIED ON A ROLL CALL VOTE. b. Ordinance No. 07-2021, An Ordinance to Amend the City of Waupaca Year 2030 Comprehensive Plan (1st Reading) – Aaron Jenson, City Administrator Aaron Jenson, City Administrator read this Ordinance into the record for the first reading and said this Ordinance amends the City of Waupaca Year 2030 Comprehensive Plan for the Service Master Property located on Royalton Street from low density residential to neighborhood mixed use. c. Adoption of Evacuation Policy for City Facilities Open to Public (City Hall / Library / Recreation Center / Airport) – Aaron Jenson, City Administrator
City Administrator Aaron Jenson described a gas leak at property located across from the City Hall/Library building where employees needed to evacuate. Even though staff did a great job of evacuating, there were some questions that arose and Mr. Jenson felt it necessary to create an Evacuation Policy for future occurrences. Ald. Mary Phair left the meeting at 6:42 p.m.
Council Proceedings August 17, 2021 MOVED by Ald. Chesnut SECONDED by Ald. Purchatzke Council APPROVES of the Evacuation Policy for City Facilities Open to Public (City Hall / Library / Recreation Center / Airport). 8 ayes, 0 nays, 2 absent. MOTION CARRIED ON A VOICE VOTE. d. Resolution No. 1492, Resolution Petitioning the Secretary of Transportation for Airport Improvement Aid by Common Council of the City of Waupaca, Waupaca County, Wisconsin – Kathy Kasza, Finance Director
Finance Director Kathy Kasza said this Resolution describes the Waupaca Airport Improvement Aid projects that the city is looking to update with the Secretary of Transportation to receive future financial aid. MOVED by Ald. Hagen SECONDED by Ald. Olson Council APPROVES of Resolution No. 1492, Resolution Petitioning the Secretary of Transportation for Airport Improvement Aid by Common Council of the City of Waupaca, Waupaca County, Wisconsin. ON A CALL OF THE ROLL Ald. Dykstra, Ald. Chesnut, Ald. Hagen, Ald. Kjelland, Ald. Purchatzke, Ald. Peterson, Ald. Mayou, and Ald. Olson voted aye, 0 nays, 2 absent. MOTION CARRIED ON A ROLL CALL VOTE. e. License Report No. 1551, Operator’s Licenses – Sandy Stiebs, City Clerk MOVED by Ald. Chesnut, SECONDED by Ald. Hagen Council APPROVES License Report No. 1551, Operator’s Licenses, subject to background checks and payment of any monies owed to the city. 8 ayes, 0 nays, 2 absent. MOTION CARRIED ON A VOICE VOTE. 10. ISSUES/PROJECT DISCUSSION (30 MINUTE MAXIMUM)-NO ACTION REQUIRED a. Barrientos Architectural and Design New Public Works Facility Update and Construction Management Discussion – Justin Berrens, Public Works Director Justin Berrens, Public Works Director introduced Norman Barrientos, Barrientos Design and Consulting, and said that he will provide an update on where the city currently is with the new Public Works Facility project and also talked about bringing a construction manager on to assist with the project. Mr. Barrientos described the duties and functions of a construction manager and provided a PowerPoint presentation showing the design layout of the proposed new Public Works Facility. Mr. Berrens explained that it is in the city’s best interest to hire a construction manager and said the city will save time and money in the end by doing so. 11. COMMUNICATIONS AND RECOMMENDATIONS OF THE MAYOR Mayor Smith reminded the Council members that the next Council meeting would be held on September 7, 2021, which is the day after Labor Day. 12. ADJOURNMENT MOVED by Ald. Hagen, SECONDED by Ald. Kjelland Council ADJOURNS until the next Regular Council Meeting on Tuesday September 7, 2021, subject to call. 8 ayes, 0 nays, 2 absent. MOTION CARRIED ON A VOICE VOTE. MEETING ADJOURNED AT 7:16 P.M. Mayor Brian Smith ss
Proclamation National Rail Safety Week
WHEREAS, 1,889 rail grade crossing collisions resulted in 678 personal injuries and were responsible for 201 fatalities in the United States during 2020; and
WHEREAS, 1,088 trespassing incidents have occurred in the United States resulting in 532 pedestrians being killed and another 556 injured while trespassing on railroad property rights of way during 2020; and
WHEREAS, educating and informing the public about rail safety, reminding the public that railroad right of ways are private property, enhancing public awareness of the dangers associated with highway rail grade crossings, ensuring pedestrians and motorists are looking and listening while near railways, and obeying established traffic laws will reduce the number of fatalities and injuries; and
WHEREAS, the International Association of Chiefs of Police, National Operation Lifesaver, United States Department of Transportation, and all local, state, county, and railroad law enforcement officers, first responders, and railroad corporations commit to partnering together in an effort to educate at a national level all aspects of railroad safety, to enforce applicable laws in support of National Rail Safety Week;
THEREFORE, I, Brian Smith, Mayor of the City of Waupaca, do hereby attest my full support proclaiming September 20th to 26th, 2021, National Rail Safety Week and I encourage all citizens to recognize the importance of rail safety education.
IN TESTIMONY WHEREOF, I have hereunto set my hand and caused to be affixed the Great Seal of the city of Waupaca in the Great state of Wisconsin this 7th day of September, 2021.
Brian Smith, Mayor
City of Waupaca
Office of the Mayor
WHERE.AS the Waupaca Area Chamber of Commerce has been serving the Waupaca area since 1931; and
WHERE.AS the Chamber provides a wide variety of services to their member investors, including advocacy, and
economic development; and
'Whereas the Chamber promotes tourism and events; and
WHERE AS the Chamber works to solve critical economic challenges; including labor shortage and encourages entrepreneurship; and
WHERE AS the Chamber is a critical partner and problem solver with the unique ability to work with stake holders
from both the private and public sectors; and
WHERE AS the Chamber does not always receive the recognition and credit they deserve for making the Waupaca Area a better place to live, work, play and visit;
Now, 'Therefore, I, Brian Smith, Mayor of the City of Waupaca Wisconsin, do hereby proclaim September 2021 as
Waupaca Area Chamber of Commerce Month
Throughout the Waupaca area and I commend this observance to all of our citizens.
IN TESTIMONY WHEREOF, I have hereunto set my hand and caused the Great Seal of the City of Waupaca to be affixed.
Done at the City of Waupaca this 7th day of September 2021.
Brian Smith, Mayor
ORDINANCE NO. 07-2021
AN ORDINANCE TO AMEND THE CITY OF WAUPACA
YEAR 2030 COMPREHENSIVE PLAN
The Common Council of City of Waupaca, Waupaca County, Wisconsin, does ordain as follows:
SECTION 1: Pursuant to section 62.23(2) and 66.1001(4) of the Wisconsin Statutes, the City of Waupaca is authorized to amend, extend or add to the Comprehensive Plan or carry out any part of the subject matter in greater detail.
SECTION 2: The City of Waupaca Plan Commission, by a majority vote of the entire commission recorded in its official minutes, has adopted Resolution #1490 recommending the Common Council adopt the proposed amendments to the City of Waupaca Year 2030 Comprehensive Plan by ordinance.
SECTION 3: The City has held at least one public hearing on this ordinance, in compliance with the requirements of section 66.1001(4)(d) of the Wisconsin Statutes.
SECTION 4: The Common Council of the City of Waupaca, following a public hearing held on August 17, 2021 for the proposed amendment recommended by the Planning Commission in Res. #1490 (amendment to the Future Land Use Map (FLUM) to 1025 Royalton Street, Parcel No. 34-29-31-2, 1035/1043 Royalton Street, Parcel No. 34-29-31-1 and 1109 Royalton Street, Parcel No. 34-29-13-10), has approved the amendment to be included in this ordinance by a majority vote of the entire Council recorded in its official minutes.
SECTION 5: The Common Council of the City of Waupaca, Waupaca County, Wisconsin, does, by enactment of this ordinance, formally adopt the amendment to the original document, "City of Waupaca Year 2030 Comprehensive Plan" pursuant to section 66.1001(4)(c) of the Wisconsin Statutes.
SECTION 6: Any amendment to the Comprehensive Plan shall have the same force and effect as the original adopted plan of October 2007.
SECTION 7: This ordinance shall take effect upon passage by a majority vote of the members-elect of the Common Council and publication/posting as required by law.
Adopted this _____ day of ___________, 2021.
Motion for adoption moved by: ________________________ Motion for adoption seconded by: ________________________ Voting Aye: _____ Voting Nay:_____
Published/Posted on: _______________, 2021.
_____________________________________ Mayor
ATTEST:
__________________________________________ City Clerk
LICENSE REPORT N0. 1549
WE, the Common Council of the City of Waupaca have considered the following license
applications and approve the issuance of the license upon meeting the requirements as topremise and upon payment of the fees and stipulations provided by ordinances:
pACKGHOUNL) CHECKS COIPL& Ibj
"CLASS B" INTOXICATING LIQUOR LICENSES AND CLASS "B" FERMENTED MALT BEVERAGE LICENSE:
Vanity Properties, LLC, THE GRAND NATIONAL LOUNGE, 106 Union St, Jamie McCallum Krisel, Agent
Dated: September 7, 2021
Original Alcohol Beverage Retail License Application(Submit to municipaf clerk.)
Applicant's Wisconsin Selleras Permit Number
-16!,=- DD %/Zo-,yEFEIN Number27-2032674
TYPE OF LICENSEREQUESTED
FEE
[] Class A beer $
S Class B beer $
[I Class C wine $
[] Class A liquor $
[lClass A liquor (cider only) $ N/A
[/ Class B liquor $
[1 Reserve Class B liquor $
0 Class B (wine only) winery $
Publication fee s e+,CpqTOTAL FEE $
For the license period beginning:(mm ddmn)
ending: 06/30/2022(mm dd 'l'l'fl)
Town of
To the Governing Body of the: [[, VCi.llwlagoef of 'i WauPacaCounty of Waupaca Aldermanic Dist. No.
Name (individual/partners give last name, first, middle; corporations/limited liability companies give registered name)
Vanity Properties, LLC
An "Auxiliaiy Questionnaire," Form AT-1 03, must be completed and attached to this appltcation by each individual applicant,
by each member of a partnership, and by each officer, director and agent of a corporation or nonprofit organization, and by
each member/manager and agent of a limited liability company List the full name and place of residence of each person.
President/Member Last Name
McCallum Krisel
(First)
Jamie
(Middle Name)
Lee
Home Address (Street, City or Post Office, & Zip Code)
9672 Cty. Rd- 0 Almond, WI 54909
Vice President / Member L_ast Name
Krisel
(First)
Michael
(Middle Name) Home Address (Street, City or Post Office, & Zip Code)
9672 Cty. Rd. f;) Almond, WI 54909Secretary/Member Last Name (First) (Middle Name) Home Address (Street, City or Post Office, & Zip Code)
Treasurer/Member Last Name (First) (Middle Name) Home Address (Street, City or Post Office, & Zip Code)
Agent Last Name (First) (Middle Name) Home Address (Street, Ciiy or Post Office, & Zip Code)
Directors/Managers Last Name (First) (Middle Name) Home Address (Street, City or Post Office, & Zip Code)
3. Premises description: Describe building or buildings where'amWverag;s are to be sold and stored. The
applicant must include all rooms including living quarters, if used, for the sales, service, consumption, and/or
storage of alcohol beverages and records. (Alcohol beverages may be sold and stored only on the premises
The property at 122 € . Main SfrEct- includes several separate areasiotnt,-u-i;m S'tr-eg:b '9
at 122 € . Main Strcct includes several separate areas.
The area for alcohol consumption, storage of liquor, beer and wine will
be in the rear area of the building with a separate exterior entrance on
Union Street. The area has a lockable interior door, separating it from
other retail and service delivery areas of the building.
4. Legal description (omit if street address is given above):
5. (a) Was this premises licensed for the sale of liquor or beer during the past license year?
(b) If yes, under what name was license issued?
[]Ye8 SNO
AT-106 (R. 3-19) Wisconsin Department of Revenue
ORJGJNAL6. Is individual, partners or agent of corporation/limited liability company subject to completion of the responsible
beverage server training course for this license period? If yes, explain .... .... . .. . . aaaa 5 Yes [] No
Jamie McCallum Krisel will be completing the appropriate course for bar
tender licensure.
7. Is the applicant an employe or agent of, or acting on behalf of anyone except the named applicant?If yes, explain.
€ Yes 2 No
8. Does any other alcohol beverage retail licensee or wholesale permittee have any interest in or control of thisbusiness? If yes, explain . .. .......... .. .. ....................... .. . .. . ..... [1 Yes [/ No
9. (a) Corporate/limited liability company applicants only: Insert state Wisconsinof registration.
and date 10/23/12
(b) Is applicant corporation/limited liability company a subsidiary of any other corporation or limited liability
company? Ifyes, explain .. ......... . .. . ................ .. . . .. [] Yes EI No
(c) Does the corporation, or any officer, director, stockholder or agent or limited liability company, or any
member/manager or agent hold any interest in any other alcohol beverage license or permit in Wisconsin? 0 Yes [;] NoIf yes, explain.
10. Does the applicant understand they must register as a Retail Beverage Alcohol Dealer with the federalgovernment, Alcohol and Tobacco Tax and Trade Bureau (TTB) by filing (TTB form 5630.5d) before beginning
business? [phone 1-877-882-3277] . . .. . aa .. W Yes g No
11. Does the applicant understand they must hold a Wisconsin Seller's Permit? [phone (608) 266-2776] ......... [/ Yes [2i No
12. Does the applicant understand that they must purchase alcohol beverages only from Wisconsin wholesalers,breweries and brewpubs';'............ 2 YeS € NO
READ CAREFULLY BEFORE SIGNING: Under penalty provided by law, the applicant states that each of the above questions has been truthfully answered tothe best of the knowledge of the signer. Any person who knowingly provides materially false information on this application may be required to forfeit not more
than $1,000. Signer agrees to operate this business according to law and that the rights and responsibilities conferred by the license(s), if granted, will not be
assigned to another. (Individual applicants, or one member of a partnership applicant must sign; one corporate officer, one member/manager of Limited Liability
Companies must sign.) Any lack of access to any portion of a licensed premises during inspection will be deemed a refusal to permit inspection. Such refusal isa misdemeanor and grounds for revocation of this license.
0a"'=""';'la:l:m"'::a""a'kDate reported to muncil / board
e>la[:upiDate pmvisional license issued Signature of Clerk / Deputy Cle*
Qs A""Date license granted Date license issued License number issued
!T-106 (R. 3-19)
OR/G/NALSchedule forAppointment ofAgent by Corporation/Nonprofit
Organization or Limited Liability Company
Submit to municipal clerk.
All corporations/organizations orlimited liability companies applying foralicense to sell fermented malt beverages and/or intoxicating liquormust appoint an agent. The following questions must be answered by the agent. The appointment must be signed by an officer of the
To the governing body of: [] Village of Waupaca County of Waupaca
Z City
The undersigned duly authorized officer/member/manager of van"Y ProPer'-"es t LLc(Registered Name of Corpomtion / OrgarRzation or Limited LiabiHty Company)
a corporation/organization or limited liability company making application for an alcohol beverage license for a premises known as
1oca1e(lal:l'22Z-fJalanS.'TP''e
appoints Jamie McCallum Krisel
(Trade Name)
ir,to lir>izSf'r'o+, V4'
(Name ofAppointed Agent)
9672 County Road 0 Almond, WI 54909(Home Address of Appointed Agent)
to act for the corporation/organization/limited liability company with Full authority and control of the premises and of all business relative
to alcohol beverages conducted therein. Is applicant agent presently acting in that capacity or requesting approval for any corporation/organization/limited liability company having or applying for a beer and/or liquor license for any other location in Wisconsin?
QYes [2 No If so,indicate the corporate name(s)/limited liability company(ies) and municipality(ies).
ts applicant agent subject to completion of the responsible beverage server training course? 2 Yes [3 NO
HowlongimmediatelypriortomakingthisapplicationhastheapplicantagentresidedcontinuouslyinWisconsin? 54 Years
Placeofresidencelastyear 9672 County Road g} Almond, WI 54909
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HOTVEVER, A TWO 12i HOUR SEPARATION 18 IREQlRRED BETWEEN A )lUSmESS AND A AlIljatlTh III)3 = ThD 1' l I' l 110' Slllll
RESIDENTIALlAPARTMENTiOl:'CUPANCY I
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: ALTERNATE VERIFY TYPE., SIZj7 AlTERNATE SOUTH ELEVATION IANT) I .nn ATION OF A)ilY IIITN{)OWS I jT [Y) < >
I ANDE)O'6RS'TOBE[NSTALKED-"- ""' " " "'PRIOR TO (NST ALLATION
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16 AUG 21
'721-031
A-5
Application for Temporary Class "B"/"Class B" Retailer's License
See Additional Information on reverse side. Contact the municipal clerk if you have questions.
FEE $10.00 Application Date: 0/ol I /3,,/Town @ Village [] City of WauPaca County of WauPaca
The named organization applies for: (check appropriate box(es)
A Temporary Class "B" license to sell fermented malt beverages at picnics or similar gatherings under s. 125.26(6), Wis. Stats.
mA Temporary "Class B" license to sell wine at picnics or similar gatherings under s. 125.5'l(10), Wis. Stats.at the premises described below during a special event beginninq 9,/i'a.:/;)1 and ending Q ,13 A-)-/ and agreesto comply with all laws, resolutions, ordinances and regulations (state, federal or local) affecting the sald of fe'rmented malt beverages
and/or wine if the license is granted.
[11'] Chamber of Commerce or similar Civic or Trade Organization organized underch. 181 Wis. Stats.
A-t.-:.r,[emu)
(c) Date organized j C7 q(d) If corporatlon, give date of incorporation
(e) If the named organization is not required to hold a Wisconsin seller's permit pursuant to s. 77.54 (7m), Wis. Stats., check this
box l
OTown 0 Village §city
2, Location of Premises Qhere Beer and/or Wine Will Be Sold, Served, Consumed, or Stored, and Areas Where Alcotl@lBeverage Records Will be Stgred:
(b)Lot Block
(c) Do premises occupy all or part of building? "4 f e(d) If part of building,describq fully all premises copered under this application, which f.loqr or floors, or room or rooms,l licensp is
to cover:
DECLARATION
An officer of the organization, declares underpenalties of law that the information provided in this application is true and correct to thebest of his/her knowledge and belief. Any person who knowingly provides materially false information in an application for a licensemay be required to forfeit not more than $1,000.
The Common Council of the City of Waupaca do ordain as follows:
Section 1. The real estate hereinafter described and located in the City of Waupaca and State of
Wisconsin, and presently zoned by the zoning ordinance of the City of Waupaca as "l-1 Light Industrial
District and RC Resource Conservation District" is hereby zoned as "B-3 General Commerciai District with
a Homeless Shelter Overlay District boundary designation" and "RC Resource Conservation District",
more particularly described as follows, to-wit:
DESCRIPTION OF LOT 1 TO BE REZONED B-3 GENERAL COMMERCIAL DISTRICT WITH A
HOMELESS SHELTER OVERLAY DISTRICT BOUNDARY DESIGNATION:
Being part of Lot 1, Certified Survey Map No. 2106, recorded as Document No. 431935,
being a part of and located in the Northwest Quarter of the Northeast Quarter of Section
32, Township 22 North, Range 12 East, City of Waupaca, Waupaca County, Wisconsin,
bounded and described as follows: Commencing at the Northeast Corner of Section 32;
Thence South 00 degrees 08 minutes 12 seconds West, 675.23 feet along the East line of
the Northeast Quarter of Section 32 to the Northeasterly extension of the South line of
Lot 1 of Certified Survey Map No. 2106; Thence South 76 degrees 02 minutes 49 seconds
West, 1439.85 feet along said Northeasterly extension and the South line of Said Lot I to
the Point of Beginning; Thence continuing South 76 degrees 02 minutes 49 seconds West
(recorded as South 75 degrees 11 minutes 15 seconds West), 322.73 feet along the South
line of said Lot 1 to the Northeasterly right-of-way line of Churchill Street; Thence North
29 degrees 56 minutes 21 seconds West (recorded as North 30 degrees 38 minutes 50
seconds Westl 83.59 feet along said Northeasterly right-of-way line to the North line ofsaid Lot 1; Thence North 72 degrees 37 minutes 03 seconds East (recorded as North 71
degrees 44 minutes 05 seconds East), 342.98 feet along said North line; Thence South 15
degrees 52 minutes 22 seconds East, 100.93 feet to the South line of said Lot 1 and the
Point of Beginning. Said parcel contains O.6949 acres of land. Subject to all easements and
restrictions of record.
DESCRIPTION OF LOT 2 TO BE REZONED RC RESOURCE CONSERV ATION DISTRICT:
Being part of Lot 1, Certified Survey Map No. 2106, recorded as Document No. 431935,
being a part of and located in the Northwest Quarter of the Northeast Quarter of Section
32, Township 22 North, Range 12 East, City of Waupaca, Waupaca County, Wisconsin,
bounded and described as follows: Commencing at the Northeast Corner of Section 32;
Thence South 00 degrees 08 minutes 12 seconds West, 675.23 feet along the East line of
the Northeast Quarter of Section 32 to the Northeasterly extension of the South line of
Lot 1 of Certified Survey Map No. 2106; Thence South 76 degrees 02 minutes 49 seconds
West, 1365.03 feet along said Northeasterly extension to the Southeast Corner of Lot 1 of
Certified Survey Map No. 2106 and the Point of Beginning; Thence continuing South 76
degrees 02 minutes 49 seconds West (recorded as South 75 degrees 11 minutes 15
seconds West), 74.82 feet along said South line; Thence North 15 degrees 52 minutes 22
seconds West, 100.93 feet to the North line of said Lot 1; Thence North 72 degrees 37
minutes 03 seconds East (recorded as North 71 degrees 44 minutes 05 seconds East),
106.89 feet along said North line to the East line of said Lot 1; Thence South 00 degrees
55 minutes 26 seconds West, 110.99 feet (recorded as South 01 degrees 21 minutes 15
seconds West, 112.36 feet) along said East line to the Point of Beginning. Said parcel
contains O.2159 acres of land. Subject to all easements and restrictions of record.
(Parcel No. 34-32-12-5)
Section 2. This ordinance shall take effect upon passage and publication according to law.
Approved:
Brian Smith, Mayor
Adopted:
Approved:
Published:
ATTEST:
, 2021.
, 2021.
, 2021.
Sandy M Stiebs, City Clerk
' ." 'i ' i l i o " 1 ',' < .t<a, ({ iO ii )y i ; ! ; I I i ,,' (, It, { '
%it)t Ill o,' tla in,i'iri ti li'iiii7it.t.ii C.'ntmcy, lL:,lug.'; i
I. APPLICATION
Title of Project: 1421 Churchill Street Zoning Change
Name of Owner: Foundation for Living Inc., rep. Jim McCarthyName of Developer / Surveyor / Contractor: Matt Reider, Carow Land Surveying
II, FACTS
The Applicant has submitted an Application for Zoning Change (hereafter, Application) for Tax Key
Number 3432125 (hereafter, TKN-3432125) located at 1421 Churchill Street in the City of
Waupaca. The Owner proposes multiple zoning changes for the property (see Section IV below).
TKN-3432125 is a developed site hosting a single structure approximately 5,000 square feet in size
(see Exhibit 1). The eastern extent of the parcel is characterized by steep slopes (see Exhibit 2).
III, COMPREHENSIVE PLAN
TKN-3432125 is classified 'Neighborhood Mixed-Use' on the City of Waupaca Comprehensive Plan -
Year 2030 Future Land Use Map (FLUM) Preferred Land Use Map (hereafter, comprehensive plan).
The comprehensive plan describes the Neighborhood Mixed-Use land use classification as follows:
'Commercial or medium dens% residential uses often oriented toward meeting the needsof the immediate neighborhood or developed at an intens% that is compatible withadjacent neighborhoods. These may include a mix of retail, institutional, restaurants,office, personal and professional services.
Typically located on higher traffic corridors or adjacent more intensive development. Siteplan review should be used to ensure compatibiiify with adjacent neighborhoods, including
appropriate measures to transition from commercial and medium densiff residential toadjacent single-family neighborhoods."
The proposed use is consistent with the comprehensive plan.
IV. ZONING ORDINANCE
TKN-3432125 is O.91 acres in size and is zoned I-1 Light Industrial District (hereafter, I-1 District),
with an overlaying RC Resource Conservation District (hereafter, RC District) layer (see Exhibit 3).
The proposed zoning change entails the following:
A. Rezone of I-1 District to B-3 General Commercial District (hereafter, B-3 District)
B. Rezone of a portion of the RC District to B-2 District
C. Approval of HS Homeless Shelter Overlay for the B-3 portion of the parcel
aCom& mCounnsiUtlyllnPglanLLncing1
l'nr llit
Current uses of the property are "offices and professional offices, warming shelter, and retail
general." As per Chapter 17.104(3) of the City of Waupaca Zoning Ordinance (hereafter, zoning
ordinance),'Offices and professional offices' and'Retail, generar are Permitted Uses in the B-3District. Chapter 17.159(3) ofthe zoning ordinance establishes 'Homelessshelter,'Massshelter,'and
'Family shelter' as Permitted Uses in the HS Homeless Shelter Overlay District (hereafter, HS
Overlay). As per Chapter 17.159(2) of the zoning ordinance, any B-1, B-3, B-4, B-5, or I-1 District
parcel may be designated HS Overlay District.
The proposed uses are with the zoning ordinance, contingent upon Plan Commission
and Common Council approval of the HS Overlay District.
V. HS OVERLAY DISTRICT
As per Chapter 17.159(4) of the zoning ordinance, the following General Standards apply to the HS
Overlay District:
(a) Homeless shelters, Mass shelters, and Family shelters shall comply with all applicable state
and federal statutory requirements.(b) Homeless shelters, Mass shelters, and Family shelters shall comply with the Uniform Building
Code and Fire Codes, including maximum occupancy restrictions.
(c) Proposed Homeless shelters, Mass shelters, and Family shelters shall provide data
demonstrating to the satisfaction of the Plan Commission the proposed shelter is necessaryto address the existing needs of the area's homeless communiff.
(d) All Homeless shelters, Mass shelters, and Family shelters shall be located no fewer than 500feetfrom any other homeless shelter. The Planning Commission may consider waiving thisrequirement if the spacing being considered is between a Mass shelter and Family shelter.
sleeping and food preparation areas.(g) The faciliff shall provide:
1. Adequate private living space. Single bed bedrooms shall have a minimum of 80 squarefeet and multiple bed bedrooms shall have a minimum of48 square feet per bed.
2. Adequatebathroomfacilities.Familysheltersshallhaveaminimumofonefullbathroom and Mass shelters shall provide a minimum of two full bathrooms.
3. Ashared/communalareaforsocializing.4. Secure storage areas for its intended residents.S. Laundry facilities.6. Bicyde rack.
7. A designated location shall be provided for waste receptacles and such receptaclesshall be screened from view from the street and abutting parcels.
(h) The size of a Homeless shelter, Mass shelter, or Family shelter shall be in character with thesurrounding buildings in the neighborhood.
activiff shall be screened from view of the street and abutting parcels.2. ff the faciliff plans to offer drug or alcohol abuse counseling to residents of the shelter,
the applicantshall advise the Ci> of Waupaca on any state licensing that may berequired and demonstrate compliance as appropriate.
(b) Lighting.
1. Lighting shall be sufficient to provide illumination and clear visibil% to all outdoorareas, with minimal shadows or light leaving the properff.
2. Lightingshallbestationary,directedawayfromadjacentpropertiesandpublicrights-of- way, and of intensiff coinpatible/comparable with the neighborhood.
(c) Parking. Parking shall comply with the requirements of Chapter 17.600 Traffic, Parking andAccess.
application process, shall prepare and file with the Cil of Waupaca its managementpolicies as they relate to the following:a. A resident identification process.b. Timing and placement of outdoor activities.c. Standards governing expulsions.
d. Hours of operation and standard lights-out.e. Policies regarding safeffl and secur% and to include emergencies.j' Smoking policy to include identification of areas where smoking is to be permitted.g. Volunteer and donation procedures.
h. Communications with the Ciff of Waupaca and surrounding neighborhood.
aCom& mCounnsfutylllnPglanLlnCing3
As per Chapter 17.159(6) of the zoning ordinance, the City may deny a Homeless shelter, Mass
shelter, or Family shelter proposed in the HS District if it makes findings that:
(a) The proposed shelter fails to meet one or more of the required standards of this Section orother applicable state or federal law.
(b) The shelter would have a specific, adverse impact upon the public health orsafety, and thereis no feasible method to satisfactorily mitigate or avoid the specific adverse impact withoutrendering the development of the emergency shelter financially infeasible.1. As used in this subsection, a "specific, adverse impact" means a significant, quantifiable,
direct, and unavoidable impact, based on objective, identified written public health orsafel standards, policies, or conditions as they existed on the date the application wasdeemed complete.
VI. CPC RECOMMENDATIONI
CPC recommends approval of the proposed zoning change contingent upon the following:
A. Owner shall identify which of the three uses permitted under the HS Overlay are to be present
at TKN-3432125. Such use(s) shall be established within the authorized site plan.
B. Plan Commission will impose specific requirements upon the homeless shelter(s) at TKN-
3432125 during the site plan review and approval process.
' CPC recommendations are based upon professional staff review of application materials provided to CPC. CPC
staff repoits are authored by a municipal plaiuier, not a licensed attorney, and do not constitute a legal opinion.
ACom& mcounnsiutlyllnPglanLynCing4
Staff Report
Prepared By Jeffrey SandersComn'iunity Planning & Consulting, LLC
N45. Please complete the Applicaffon in fuel. Thai City of Waupaca cannot acceptan incomplete Applk;aflon Form or Applicafion Packet lacking all required
information.
Contact Informaffon:
ProoertyOwner: f')Uwba-yom Fbv! L1%fm(3- $Nc.
Property Descipfion (complete for all applicable parcels):
Address:
Tax Key No.: Lot Area: Lot Width:
Address:
Tax Key No.: Lot Area: Lot Width:
Address:
Tax Key No.: Lot Area: Lot Width:
(If additional parcels, please attach as separate sheet)
l of 4
Current Zoninq (check Clll that apply):
A-1 Agricul+uro)
R-2 Two-Family Residentia)
MH Mobile Home
B-2 Central Business
B-4 Strip Commercial
B-6 Interchonge Zone
% I-i Light IndustrialPUD Planned Development
Q-1 Quarrying
R-1 Single-Fomily Residential
R-3 Multi-Family Residential
B-1 Neighborhood Business
B-3 Generai Commercial
B-5 Planned Commerciol
B-7 Riverfront
1-2 Heavy Industrial
2i RC Resource ConservationT2 Transitional Zoning
Proposed Use of Property:
Proposed Zoninq:
A-1 Agricu1tural
R-2 Two-Family Residen+ial
MH Mobile Home
B-2 Central Busiriess
B-,4 Stnp Commercial
B-6 Interchonge Zone
l-? Lighflndustrial
PUD Planned Development
Q-1 Quarmng
R-1 Single-Family Residenflal
R-3 Mulfi-FamNy Residential
B-4 Nelghborhood Business
§ B-3 Generot Commercial
B-5 Planned Commercial
B-7 Riverfront
1-2 Heovy IrJustrio}
X RC Resource Conservation
TZ Transitional Zoning
a'! H.s Home-t-rae.s rsmr< ff4#etA7
2 of 4
Comprehensive Plan:
The parcei(s) is classified on the City of Waupaco Comprehensive Plan Future
Applieaflorb (:hecklNsf:
k
The purpose of the Applicotion Checklist is to ensure a complete submiffal has beenprepared and to expedite the review process. Please complete the checklist in full b
using one of the following symbol codes. :hh ; ,2
J InCIUded With AppliCafion O NOt InCIUded with AppliCO+ion l.,r,< sta-S
Code Zonlng Chorige SubmIttal Requlrernerats /
,/Plot Plan drawn to €1 scale or one inch equals 100 feet showing the area proposed to be
rezoned, its location, its dimensions, the location and classification of adjacent Zoning' Districts, and the location and existing use or all properties within 200 feet of the area
proposed to be rezoned,
, XDescription of the subject site by lot, block, and recorded subdivision or by metes andbounds; address of the subject site; type of structure; proposed operotion or use of the
' structure or site; number of employees; and 'the zoning district within which the subject
site is located.
0
tOwners Names and Addresses of oil properties lying within 200 feet of the area proposed
to be rezorred.
Additionalplansanddatamayberequiredby+heZoningAdministrotortodetermine t
fu!l compliance with sign requirements. Certain svbmission requirements may be
waived when determined by the Zoning Administrator to be superfluous.
A digital copy of the Application and associoted materials shall be submitted inJor
compatible forma+ unless otherwise requested by the Zoning Admiriistra+or required
under Chapter14: Building Code.
Signature and CerttficaHon:
Icertify the information presented on this Application and the drawings, plans, and
other materials included fherein are, to the best of my knowledge, complete ond in
3 of 4
Appfiedon Fee:
The Application Fee for a Zoning Change is $350,00. The Application shall not beaccepted until 'the Applicotion Fee has been paid.
OF-FICEUSEONLY '
Fee: ReceiptNumber: DatePaid:/__/ I
,District: Alderperson: DateNofified:___/_,_/,__
Ruling: Approved: ,,_ Denied: ___ I
Staffreportinrev!ewofproposedzoningdiangebatlaeJied.ReasonforDenialshallbepresented!nattadiedstaffreport, I
DESCRIPTION OF REZONING PARCEI LOT 1:BEiNG PART OF LOT 1, CERTIFIED SURVEY MAP N0. 2106, RECORDED AS DOCUMENT NQ. .431935, BEING A PART OF AND LOCATED IN THE NORTHWEST % OF THE NORTHEAST % OFSECTION 32, TOWNSHIP 22 NORTH, RANGE 12 EAST, CITYOF WAUPACA, WAUPACA COUNTY,WISCONSIN, pOUNDED AND DESCRIBED AS FOLLOWS: COMMEN,elNG AT THE NORTHEASTCORNER OF SECTION 32; THENCE SOOo08'l2"W, 675.23 FEET ALONG THE EAST IINE OF THENORTHEAST % OF SECTION 32 TO THE NORTHEASTERLY EXTENSION OF THE SOUTH LINE OF LOT1 0F CERTIFIED SURVEY MAP N0. 2106; THENCE S76o02'49"W, 1439.85 FEET ALONG SAIDNORTHEASTERIY EXTENSION AND THE SOUTH LINE OF SAID LOT 1 TO THE POINT OFBEGINNING; THENCE CONTINUiNG S76o02'49"W (RECORDED AS S75o:il'l5"W), 322.73 FEETALONG THE SOUTH IINE OF SAID LOT I TO THE NORTHEASTERIY RIGHT-OF-WAY LINE OFCHURCHII:L STREET; THENCE N29'56'21"W.(RECORDE'D AS N30o38"50"W), 8.3.59 FEET AIONGSAID NORTHEASTERLY RIGHT-OF-WAY LINE TO THE NORTH LINE OF SA)D LOT 1; THENCEN72o37"03"E (RECORDED AS N71o44'05"E), 342,98 FEET ALONG SAID NORTH IINE; THENCESl5o52'22"E, 100.93 FEET TO THE SOUTH LINE OF SAID LOT 1 AND THE POINT OF BEGINNING.SAID PARCEL CONTAINS O.6949 ACRES OF LAND. SUBJECT TO ALL EASEMENTS ANDRESTRICTIONS OF RECORD.
DESCRIPTION OF REZONING PARCEL LOT 2:BEING PART OF LOT 1, CERTIFIED SURVEY MAP N0. 2106, RECORDED AS DOCUI%/IENT NO.431935, BEING A PART OF AND LOCATED IN THE NORTHWEST % OF THE NORTHEAST % OFSECTION 32, TOWNSHIP 22 NORTH, RANGE 12 EAST, CITY OF WAUPACA, WAUPACA COUNTY,WISCONSIN, BOUNDED AND DESCRIBED AS FOILOWS: COMMENCING ATTHE NORTHEAST :CORISIER OF.SECTION 32; THENCE SOOo08'l2"W, 675.23 FEET ALONG THE EAST LINE OF THENORTHEAST % OF SECTION 32 TO THE NORTHEASTERLY EXTENS}ON OF THE- SOUTH LINE OF LOT1 0F ('ERTIFIED SUR\7EY MAP N0. 2106; THENCE S76'02'49"W, 1365.03 FEET ALONG SAIDNORTHEASTERLY EXTENSION TO THE SOUTHEAST CORNER OF LOT 1 0F CERT!FIED SURVEY MAPN0. 2106 AND THE POINT OF BEGINNING; THENCE CONTINUING S76o02'49"W (RECORDED ASS75oll'l5"W), 74.82 FEET ALONG SAID SOUTH LINE; THENCE N15"52'22"W, 100.93 FEETTO THE NORTH LINE OF SAID LOT 1; THENCE N72o37'03"E (RECORDED AS N71o44'05"E), 106.89FEET ALONG SAID NORTH LINE, TO THE EAST LINE OF SAID LOT 1; THEN(,.E SOOa55"26"W, 110.99FEET(RECORDEDASSOlo21'l5"W,112.36FEET)AIONGSAIDEASTLINETOTHEPOINTOF
'BEGINNING. SAID PARCEL CONTAINS O.2159 ACRES OF LAND, SUBJECTTO ALL EASEMENTS.AND RESTRICTIONS OF.RECORD.
Residential Lots * Farm Acreage Surveys s Commercial & Industrial SurveysResidential Planning * Subdivisions a Legal Descriptions * Building Staking
Topographic & !and Title Surveys * MappingConstruction Staking ii Condominium Plats
_,,,,,,, "ZONINGMAP"* = 311! X Tea SOLID ROIIND IRON REBAR LOT 1 0F CERTIFIED SURVEY MAP NUMBER 21%. RECORDE[) AS DOC. NO 431935. BEING A NORTH G REFEREN(:ED TO THE EAST
81-, WEIGHING i.so:r LBS. PER uri. FT. I)ART OF AND LOCATED IN THE wopes'r ia OF THE NORTHEAST 114 0F SECTION 32. ""'- o' ""'o""' "" oFSEC"o'" - 314a S"' ROU" Ro" "'-a"' FOUND TOWNSHIP 22 NORTH, RANGE l 2 EAST. C+TY OF WAUPA(.4, WAIIPACA CCUNT/, WISCONSIN a2'-a a" OF WAUPACA WAUPACA0 - la 1.0. ROUND IRON PIPE FOUND COUNTY. WISCONSIN. WHICH BEARS0 = la I D ROUND IRON PIPE WITH NATIONAL SURIEY ENGINEF_RIN[l 801TO8-12aW PER THE WISCONSIN
CAPFOuNO COUNTYCOORDINATESYSTEM@ = 3.F TALL 1aI D. ROuND IRON PIPE (WAUPACA COUNTY)
Oh{...2sual:GD=N:AOIL:FNOIDLuFINRODOuNNPDIPEFOUND z-'a-j9''oe!""-- 9l) = COUNTY MONUMENT AS NOTED t a i %t) - RECORDED as DISTAIIICE OR BEARING '
',, 353;:,5, ": P"=='=l'='=-kl'==-=="E ,., i%;..-.,=..... I W :al'l! LIGHT INDUSTRIAL-WEST SIDE 01 ZON'NGL1+15 ' S Alal ' yo:':@a@:oB:1,"011': :"'5Bp':(;: a " "E'-THE ORDj'lARYHIGHWATER )AARK SETBACK IS NOT l RCa QESOIIIICE COtlSE)IVATIO}l EAST Sit)H OF ZO)il+lc tlllG % ' o
S(',,",,%17 r- WATERDATAVIEWER"- " ui-, :- 0
BASEDOIlAIllOFIClllLDEIERMNATTONANDI'RIOR STOANYamDING,ANOFFICIALDETERlillNATIONOP % . . g . - ,
B-1 GCN[RAL C(lkl MEtlCIAL olsrllt()r - OW.!IT la I(IE OF AOIIIN(3 LINE""""""'a"w"""us""o'Y"" ' TC'RJOURCECON8EllVATION-EASTSID € Oi-20NlllGuNF S / - ,/"" !Cl1ClWllllPZ)llDEl"llTEl'l'rCllt0'll'lEFl 4 -7
Thence Southwesterly, along the Arc of said Curve (also being said Northerly Right of way
line), a distance of 326.20 feet to a Set 3/4" Rebar;
Thence North 00 degrees 16 minutes 55 seconds East, along the East Right of way Line of
Harding Street, a distance of 499.30 feet to a Set 3/4" Rebar;Thence South 89 degrees 31 minutes 39 seconds East, along the South Right of way Line
of Harding Street (and it's Extension), a distance of 186.08 feet to an Existing 2" Iron Pipe;
Thence North 01 degrees 02 minutes 13 seconds East, along the Monumented West Line
of the Southeast Quarter of the Northeast Quarter of said Section 29, a distance of
425.58 feet to a Point;
Thence South 89 degrees 20 minutes 25 seconds East, a distance of 305.53 feet to an
Existing 1" Iron Pipe;
Thence South 61 degrees 32 minutes 29 seconds East, a distance of 210.56 feet to an
Existing 1" Iron Pipe;
Thence North 78 degrees 05 minutes 06 seconds East, a distance of 137.69 feet to a
Point;
Thence South 00 degrees 15 minutes 34 seconds West, a distance of 503.42 feet to the
Point of Beginning.
Subject to any and all Easements and/or Deed Restrictions of Record.
Said land contains 54,2576 square feet 12.456 acres.
(Parcel Nos. 34-29-13-11 and 34-29-14-5)
Section 2. This ordinance shall take effect upon passage and publication according to law.
Approved:
Brian Smith, Mayor
Adopted:
Approved:
Published:
ATTEST:
, 2021.
, 2021.
, 2021.
Sandy M Stiebs, City Clerk
I. APPLICATION
Title of Project: 1407-1533 Royalton Street Zoning Change
Name of Owner: Petersen Brothers Properties LLC
Name of Developer / Surveyor / Contractor: Mar. R Carlovsky, Waupaca Land Surveying
II. FACTS
The Applicant has submitted an Application for Zoning Change (hereafter, Application) for Tax Key
Number 34291311 (hereaff:er, TKN-34291311) and Tax Key Number 3429145 (hereafter, TKN-
3429145) located at 1407 Royalton Street and 1533 Royalton Street, respectively.
TKN-34291311 is a developed site hosting two structures. TKN-3429145 is undeveloped (see
Exhibit 1. Small portions of TKN-3429145 are designated NRCS Soils and 500-Year Floodplain (see
Exhibit 2).
III, COMPREHENSIVE PLAN
Asa per Chapter 66.1001(3)(k), Wis. Stats., the administration of the City of Waupaca Zoning
Ordinance (hereafter, zoning ordinance), must be 'consistent with' the City of Waupaca
Comprehensive Plan.
TKN-34291311 and TKN-3429145 are each classified 'Commerciar on the City of Waupaca
Comprehensive Plan - Year 2030 Future Land Use Map (FLUM) Preferred Land Use Map (hereafter,
comprehensive plan). The comprehensive plan describes the Commercial land use classification as
follows:
'Largely commercial uses including lodging, restaurants, retail, office, personal andprofessional services. May be more auto-oriented and ffpically located on higher trafficcorridors.'
The proposed use is consistent with the comprehensive plan.
IV, ZONmG ORDINANCE
TKN-34291311 is 4.0 acres in size and is zoned B-5 Planned Commercial District (hereafter, B-5
District). TKN-3429145 is an 8.79-acre, hosting two zoning classifications: B-5 District and AG-1
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The current use of TKN-34291311 is auto sale and service. As per Chapter 17.104(3) of the zoning
ordinance, 'Sales, service, and repair: 'Category M' light duby vehicles (passenger vehicles)' is a
Conditional Use in the B-3 District. The use is not permissible in the B-5 District. S such, it is a
Nonconforming Use, defined in Chapter 17.902(136) of the zoning ordinance as: 'Any principal use
of land, buildings, or structures which does not comply with all the regulations of this Chapter or ofany amendment hereto governing use for the zoning district in which such use is located.' TKN-3429145 does not host a use at present.
The proposed zoning change is with Chapter 17.104(3) of the zoning ordinance.
Chapter 17.133(3) of the zoning ordinance establishes dimensional standards in the B-3 District.
B-3 District Dimensional Standards
i Standard i TKN-34291311 i CompliantLot
Minimum Area 20,000 square feet 174,240 sq. ft. Yes
Minimum Width 100 feet Approx 915 sq. ft. Yes
Minimum Open Space (lot 30,001
square feet in size or larger)
25 percent Approx 27% Yes
Principal Structure
Maximum Floor Area (50% of lot
area)
Approx. 87,120 sq. ft. Approx. 23,684 sq. ft. Yes
Maximum Height 35 ft. Not provided 7
Minimum Setbacks
Street Yard 25 ft. Approx. 50 ft.
(Royalton St.);
Approx. 160 ft.
Harding St.
Yes
Side Yard 10 ft. Approx. 72 ft. Yes
Rear Yard 15 ft. Approx. 90 ft. Yes
B-3 District Dimensional Standards
i Standard i TKN-3429145 i CompliantLot
Minimum Area 20,000 square feet 328,892 sq. ft. Yes
Minimum Width 100 feet Approx. 118 ft.
Minimum Open Space (lot 30,001
square feet in size or larger)
25 percent 100o/Ei Yes
The proposed zoning change is with Chapter 17.133 (3)) of the zoning ordinance.
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V. CPC RECOMMENDATIONI
CPC recommends approval of the proposed zoning change.
' CPC recommendations are based upon professional staff review of application materials provided to CPC. CPC
staff reports are authored by a municipal plaruier, not a licensed attorney, and do not constitute a legal opinion.
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Community &
€ eonomic Development
Office of the Zoning Adminlsfrator11 l S. Main Sfi'eet a Woupcica, Wl 54981
As we near the completion of the two-year trial of this program, we will evaluate impact to our
operating budget, administrative burden to manage this program, and will have data on the
number of customers who take advantage of it. Some options might include:
Keeping the program in-tact, as described in this memo
Ending the program
Grandfathering current participants, as long as they remain eligible, but ending new
participation
Different eligibility requirements
Revision of the pricing on the essentials plans
Budget Impact
A lot is uncertain about what impact the Waupaca County tower project will bring to Waupaca
Online’s operation. How quick does the project move along, how rapid is customer growth,
what threats do we hit with our operation, etc. Taking on the Waupaca County project will also
lead to an approximate increase $36,000 in expenses mostly in areas of staffing, additional tower
lease expenses and increased costs in equipment and supplies as our network grows. Going on
an estimate of a 45 net customer increase in 2022 with 52% of new customers qualifying for low-
income with 48% falling into regular customer tiers, below are details of a plausible scenario.
Budget Item Amount
Revenue Offering Proposed Low Income Program $237,300
Revenue Not Offering Low Income Program $243,600
Estimated Expenses $229,000
Revenue difference between offering a low-income
program and not offering
$6,300
While the above looks very reasonable to offer this program, we would like to be cautious the
first two years, during this trial period, to maximize the long-term viability of this program.
Waupaca County CDBG GRANT AGREEMENT # CL-PF 21-07
WAUPACA COUNTY BROADBAND TOWERS PROJECT
CLIENT INCOME CERTIFICATION FORM
The Waupaca County Broadband Towers Project is funded by the Community Development Block Grant (CDBG) Program. For
Waupaca County to qualify for this funding, the information requested below must be collected for all program clients. This
information is strictly confidential and only reported to the required funding and regulating entities for program qualification
purposes. Individual/family personal identifying information is not released to the public.
Client information at the time of entry into the program:
FAMILY INCOME INFORMATION
@ Circle your family size in the far left column.
* Ifyour family income is at or below the Familylncome Level shown for your family size, then enter "X"in the BELOW column.
* If your family income is above the Family Income Level shown for your family size, then enter "X" in the ABOVE column.
* Family income includes the annual income of o// family members living in your household.
FAMILY SIZE FAMILY INCOME LEVEL BELOW ABOVE
1 S41,650
2 !547,600
3 553,550
4 §sg,aso
5 S64,,250
6 S69,000
7 573,750
8 or More S78,500
FAMILY RACE/ETHNICITY INFORMATION
Enter the race/ethnicity information for all family members or select the "Prefer Not to Answer" option below.
Number in Family with
Race/Ethnicity Shown on
the Left:
Number in Family with Race/Ethnicity
Shown on the Left Who are Hispanic:
White
Black/African American
Asian
American Indian/ Alaskan Native
Native Hawaiian/ Pacific Islander
Amer. Indian/ Alaskan Native & White
Asian & White
Black/African Amer. & White
Amer. Indian/ Alaskan Nat. & Black/ African Amer.
Other Multi-Racial
Prefer Not To Answer
Client Printed Full Name: Program Entry Date:
Client Signature: Signature Date:
Client Income Certification Form lnstructions for Program Administrator:ObtClln Current inCOme LIMITS On the HUD InCOme LrmitS WebSite at: :ttpS:lllMWW.tu%dllSgj.(;132gll2()r'[email protected],hinl.[The rncome Hmits in effect at the trme of the clrent's entry into the progmm and for the "Low (80%) Income Lrmrts" level for the county in which the progmrn rsoperating must be entered rn the table above on thrs form. The income limrts are updmed annually by HUD, typrcally released in March orAprrl. Check the websrte