Volunteer Group Protocol

Large Volunteer Group ProtocolForms and Documents for large volunteer groups to complete prior to service

Table of Contents

Shelby County Schools Volunteer Agreement 2

Group Service Project Request 3

Shelby County Schools Volunteer Work Agreement Waiver 4

Group Volunteer Date Request Form 5

Interest Questionnaire………………………………………………………………………………………………………………………….6

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Date: _____________ Organization Name: ___________________________

Shelby County Schools Volunteer Agreement

**This application and the information contained therein will not be released outside Shelby County Schools without the express permission of the Volunteer named herein. **Privacy ConcernsShelby County Schools fully supports the right to privacy of A) School Personnel (Children, Staff)B) VolunteersIn my capacity as VOLUNTEER with Shelby County Schools, I agree not to discuss name or any other characteristics by which a student could be identified unless the child will benefit and there is strict permission given. If a problem or question about this arises, I will bring it to the attention of the Family and Community Engagement staff. ____ (Initial here)

ProfessionalismAll volunteers are required to conduct themselves personally and professionally in a manner that is fitting and appropriate of volunteers within Shelby County Schools. Each volunteer shall treat school staff, students, and other volunteers with courtesy, respect, and consideration.

Volunteers will not engage in any immoral activity with Shelby County Schools’ students with whom they have a direct, ongoing professional relationship. Sexual activity between volunteers and their site supervisors and students whom they are serving, is also forbidden.

Any unwelcome advance, or other verbal or physical conduct of a sexual nature, constitutes sexual harassment and is expressly forbidden. Such conduct has the purpose of substantially interfering with an individual's volunteer assignment, by creating an intimidating, hostile, and offensive volunteer environment. ____ (Initial here)

Illegal SubstancesVolunteers will refrain from the use of and possession of illegal substances on assignment premises. ____ (Initial here)

***BACKGROUND CHECKAll volunteers will be screened to ensure the safety of students, staff, visitors, and fellow volunteers. To gain access to your results please contact your school. A positive check will not automatically bar you from volunteering. ____ (Initial here)

I, ________________________________ agree to follow the terms outlined in this agreement.

Signature: _____________________ Date: _________/___________/________

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Date: _________________ Organization Name: ___________________________

Group Service Project Request

Thank you for your interest in volunteering with Shelby County Schools. Please complete this form and return to the Division of Family and Community Engagement or email to [email protected]

Shelby County Schools encourages community support in the form of various volunteer service projects and attempts to coordinate volunteer times and days with interested groups whenever possible. Assignment of specific jobs are based on your group (e.g. number of individuals, dates, and time available). Requests may take from 7-10 business days to process background checks on each member of the organization. Please be aware that we may not be able to accommodate every request.

Contact InformationGroup/Organization: _________________________________________________________

Number of Individuals: _____

Contact Person: _____________________________________________________________

Phone Number: ______________________________________________________________

Email: ______________________________________________________________________

Address: __________________________________________________________________

Has your group previously volunteered with Shelby County Schools? ___________________

AvailabilityMonday Morning: Afternoon:

Tuesday Morning: Afternoon:

Wednesday Morning: Afternoon:

Thursday Morning: Afternoon:

Friday Morning: Afternoon:

Preferred Dates / Month / Weeks: _____________________________________________

Group Volunteer Policies• All volunteers must be 18 or older.• Group volunteers must identify a group coordinator that is responsible for the safety and wellbeing of group members including providing the coordination and supervision for the group while volunteering.• Volunteers cannot take photographs or video images of any students. • The group understands that they will not receive any monetary compensation for their volunteer services.

Signature: _______________________ Date: ________/_________/________

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Date: _____________ Organization Name: ___________________________

Shelby County Schools Volunteer Work Agreement Waiver

1. As a volunteer of Shelby County Schools, I hereby agree to hold harmless and waive all claims or causes of action against the Shelby County Schools arising out of any cause whatsoever, including but not limited to claims arising out of negligence or intentional conduct of its employees or agents.

2. I attest that I am physically fit and prepared to perform the tasks assigned to me as a SCS volunteer.

3. Shelby County Schools is not responsible for loss or damage to volunteer’s personal property.

I have read, understand, and agree to the above Shelby County Schools Family and Community Engagement, safety and emergency procedures, and waivers:

Volunteer’s Signature: __________________________________ Date: ____/____/____

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Date: _____________ Organization Name: ___________________________

Group Volunteer Date Request Form

Group Name: __________________________________________________________Group Organizer’s Name: ________________________________________________Group Organizer’s Phone Number: ________________________________________Group Organizer’s Email: ________________________________________________Expected Number of Participants: _________________________________________Expected Ages of Participants: ___________________________________________

Times and Days Available

MondayMorning:Afternoon:

TuesdayMorningAfternoon:

WednesdayMorning:Afternoon:

ThursdayMorning:Afternoon:

FridayMorning:Afternoon:

Are there any special requests or any specific times/days you would like to request?

______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Volunteer’s Signature: __________________________________ Date: ____/____/____

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Interest Questionnaire

Last Name ____________________ First Name _________________________________

School where you would like to volunteer ________________________________________

Phone # ________________________________ E-mail ____________________________

I am interested in volunteering on a regular basis. � I am interested in volunteering occasionally. Please contact me when you need help. �

A special emphasis is being made on helping students with reading.

Please indicate if you are interested in reading to students or helping students to read. I am interested in helping students with reading.�

VOLUNTEER OPPORTUNITIES

Please check area(s) of interest:

I can help tutor students in (list subject area)_____________________ � I can help in the classroom. � I can help with field trips. � I can help with classroom celebrations. � I can help in the front office/nurse’s office/counseling center, etc. � I can help at home preparing teacher materials (stapling, cutting, coloring, etc.) � I can help with school events (jog-a-thon, career fair, multicultural fair, etc.) � I can participate on school committees (SSC, SCT, ELAC, PTA, etc.) � I can help with fundraising. � I am interested in becoming a partner in education. �

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