Ward No, 01 Near Ahmad Ali Market Fateh Pur PH: 0606-374636E-Mail: [email protected]Page 1 of 17 Vocational Training Institute, Fateh Pur Government of the Punjab TENDERDOCUMENT For Purchase of Machines, Training Adds, Measuring Tools & Tools & Spares of Different Trades and Office (Technical Bid) Price Rs.500/- Fatehpur
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Ward No, 01 Near Ahmad Ali Market Fateh Pur PH: 0606-374636E-Mail: [email protected]
Page 1 of 17
Vocational Training Institute, Fateh Pur Government of the Punjab
TENDERDOCUMENT For Purchase of Machines, Training Adds, Measuring Tools &
Ward No, 01 Near Ahmad Ali Market Fateh Pur PH: 0606-374636E-Mail: [email protected]
Page 2 of 17
Vocational Training Institute Fateh Pur Government of the Punjab
TERMS & CONDITIONS 1. General:
1.1 Any offer not received as per terms & conditions of the tender enquiry is liable to be
ignored and also no offer shall be considered if:
received without earnest money
It is received after the time and date fixed for its receipt
Not signed & stamped by authorized person on each page of tender documents
The offer is ambiguous
The offer is received by fax or e-mail
The offer is from a black listed firm
Offer received with shorter validity than required
The offer is for store not conforming to specifications indicated in the tender enquiry.
Offered rate is received other than original tender documents
Any conditional offer
Not meeting technical evaluation criteria as mentioned at clause 14 of tender documents
1.2 Offered rates (in Pak Rupees) will remain valid for a period of 90 days after bid opening. No change in price will be made in case of Pak rupees depreciation against US$ or any other currency.
1.3 The cover envelop should indicate particulars of tender, date of opening and the envelop must be properly sealed.
1.4 The earnest money / security shall be forfeited if:
a. The acceptance of purchase order is not received within ten days of issuance of order b. The offer is withdrawn, amended or revised. c. If equipment not supplied
1.5 The bidder should indicate their National Income Tax No. / Sales Tax No. and circle of Income Tax Department.
1.6 The bidder shall enclose catalogues, leaflets etc.,
1.7 The contractor will be responsible for the free replacement of any item if the same is found to be substandard and or at variance with the specifications given in the supply order within one week at site. Items offered of specifications superior to the one specified in the tender enquiry may be accepted subject to the approval of President DBOM.
1.8 Items should be brand new and in original manufacturers packing.
1.9 Offered rates will be on basis of free delivery to VTI
1.10 All tenders can be cancelled by the President DBOM before acceptance of the bid (s) as per PPRA Rules 2014, Clause 35
1.11 Purchase order(s) will be issued by the VTI after signing of the agreement with bidder by the VTI.
Ward No, 01 Near Ahmad Ali Market Fateh Pur PH: 0606-374636E-Mail: [email protected]
Page 3 of 17
2. Delivery Period:
Delivery period is maximum 15 days after issuance of Purchase Order.
3. Extension of Delivery period:
In special circumstances, request for extension of delivery period may be considered by the approving
authority (President DBOM) on the written request of the firm before the target date of supply.
4. Cancellation / Penalty of Delay:
4.1 If the acceptance of the order(s) issued during the validity period of the tender is not acceptable by the bidder, the earnest money will be forfeited.
4.2 In case the offer is withdrawn, amended or revised during the validity period of the tender, the earnest money shall be forfeited.
4.3 In case bidder fails to execute the contract / order(s) in accordance with the terms & conditions laid down in the contract, the bank guarantee will be enchased and the store will be purchased at his risk and cost.
4.4 In case of delay in supply of order items company may impose penalty of 10% of order value.
5. Payment to the Contractors:
5.1 Payment will be made through crossed cheque to the supplier against invoice after 100% completion of delivery, commissioning & satisfactory performance against the purchase order from Vocational Training Institute within 20 days after issuance of satisfactory report by the concerned VTI.
5.2 Payment against partial supply will not be made.
6. Bid Money:
6.1 Bid money @ 2% of the “Estimated Price” will have to be deposited along with tender. It should be in the form of Pay Order / Demand Draft in favour of “Vocational Training Institute Fateh Pur”.
6.2 Bid money of successful bidder shall be refunded on successful completion of supply or submission of required bank guarantee in shape of performance bond. Whereas bid money of unsuccessful bidders will be refunded on the approval of tender by Competent Authority.
7. Inspection
The equipment will be inspected by the VTI through an authorized personnel and will reject the supply, if not found according to the given specification / quality.
8. Deduction of Taxes: Any taxes (if applicable) will be deducted while making payment as per Government instructions/ notifications.
9. Payment of sales & other taxes, duties, levies:
Purchase shall be made from the firms registered with income /sales tax. Sales and other such taxes, import duty, surcharge and other will be liability of the supplier. Vender will get the shipment cleared from customs at his risk and cost, Certificate / letter for exemption of GST and WHT can be provided to VTI if issued by the Government.
Ward No, 01 Near Ahmad Ali Market Fateh Pur PH: 0606-374636E-Mail: [email protected]
Page 4 of 17
One year performance bond of tools & equipment in the shape of schedule bank guarantee to the satisfaction of VTI equivalent to 5% of the total purchase order(s) amount will have to be furnished at the time of delivery of Tools and Equipment against purchase order(s). Guarantee(s) will be returned after successful completion of the warranty period.
11. Termination of Contract:
President DBOM may terminate contract for convenience assigning reasons to the contractor in writing with compensation of items/services delivered to the purchaser.
12. Dispute Resolution:
In case of any dispute before or after the execution of contract, matter will be resolved as per PPRA Rules
2014’ Clause 67 & 68
The dispute arising after the contract shall be resolved in the following manner/mechanics
12.1 The arbitrator will be Executive Member, TMC Fateh Pur.
12.2 The contractor shall provide his grievances in writing within 15 days after the dispute.
12.3 The arbitrator shall decide the matter after hearing both parties within 30 days after receiving the
written complaints from the contractors.
12.4 The decision of the arbitrator shall be final and binding for both the parties.
13. Information about firm:
The firms shall supply information along with tender about the following:
a. Company profile. b. Copy of NTN and GST certificate.
14. Technical Evaluation Criteria
a. Bidder must provide Sales Tax Register Certificate with active taxpayer status.
b. NTN Certificate along with annual income tax return.
c. Under taking regarding non-defaulter.
d. Bidder will provide copy of five supply orders. Note: Above mentioned Technical criteria documents must be attached with technical proposal, failing which in any above mentioned technical requirements will leads towards disqualification of bid. 15. Bid / Tender opening procedure
a. The bid shall comprise a single package containing two separate envelopes. Each envelope shall
contain separately the financial proposal and the technical proposal;
b. the envelopes shall be marked as “FINANCIAL PROPOSAL” and “TECHNICAL PROPOSAL”
in bold and legible letters;
c. Initially, only the envelope marked “TECHNICAL PROPOSAL” shall be opened;
d. the envelope marked as “FINANCIAL PROPOSAL” shall be retained in the custody of the
procuring agency without being opened;
e. The technical proposal shall be evaluated in a manner prescribed in advance as mentioned in the
tender documents, without reference to the price and any proposal may be rejected which does not
conform to the specified requirements / specifications;
f. During the technical evaluation no amendments in the technical proposal shall be permitted;
g. The financial proposals of bids meeting the technical specifications after technical evaluation shall
be opened publicly at a time date and venue announced and communicated to the bidders in
Ward No, 01 Near Ahmad Ali Market Fateh Pur PH: 0606-374636E-Mail: [email protected]
Page 7 of 17
36 Thumble for Embroider 30
37 Screw Drivers complete set 2” to 12” size
02
38 Hole Machine for butter paper 04
39
Hair Dryer Professional Hair Dryer 2000 watt 3 speed Inex Company, Philips, Nova or equivalent
03
40 Hair clean machine Philips, Nova or equivalent
03
41 Hair Straightner Philips, Nova or equivalent
03
42 Wax machine Nova or equivalent
03
43 Section pins 10 Dozen
44 Hair clean brush Local made Or China or Equivalent
10
45 Scissors for Beautician Lab 05
46 Tweezers Local made
30
47 Shower Guns Kuyen company , 1 Liters, Plastic or equivalent
10
48
Pedicure machine Sharp and fine instruments set Stainless steel Includes: 1 x tone nail clipper, 1 x cuticle trimmer, 1 x tweezers, 2 beauty scissors, 2x nail clippers, 1 x nail file, 1 x ear pack, 1 x v shaped push stick, 1 x single edge double sided push stickBranded, good
quality
03
49 Round brush 02
50
Steamer Transparent head cover with height adjustable stand and timer Automatic shut off; Adjustable height Plastic Hair dying hood; 3Metal rod stand, 6450 Watts, Includes: Hair dryer with stand and 4 wheel base, Instruction manual or Equivalent
Ward No, 01 Near Ahmad Ali Market Fateh Pur PH: 0606-374636E-Mail: [email protected]
Page 14 of 17
38 Hole Machine for butter paper 04
39
Hair Dryer Professional Hair Dryer 2000 watt 3 speed Inex Company, Philips, Nova or
equivalent
03
40 Hair clean machine Philips, Nova or equivalent
03
41 Hair Straightner Philips, Nova or equivalent
03
42 Wax machine Nova or equivalent
03
43 Section pins 10 Dozen
44 Hair clean brush Local made Or China or Equivalent
10
45 Scissors for Beautician Lab 05
46 Tweezers Local made
30
47 Shower Guns Kuyen company , 1 Liters, Plastic or equivalent
10
48
Pedicure machine Sharp and fine instruments set Stainless steel Includes: 1 x tone nail clipper, 1 x cuticle trimmer, 1 x tweezers, 2 beauty scissors, 2x nail clippers, 1 x nail file, 1 x ear pack, 1 x v shaped push stick, 1 x single edge double sided push stick Branded,
good quality
03
49 Round brush 02
50
Steamer Transparent head cover with height adjustable stand and timer Automatic shut off; Adjustable height Plastic Hair dying hood; 3Metal rod stand, 6450 Watts, Includes: Hair dryer with stand and 4 wheel base, Instruction manual or Equivalent
03
51
Hair Curler Hair styling curling iron with 25mm rodAutomatic shut offTemperature recovery system or Philips, Inex or equivalent