Viewing Lockbox Summary Report v8 - goimagescan.com

Viewing the Lockbox Summary Report

Overview .......................................... ....................................... 1

Understanding the Printed Report .................. ...................... 1

Understanding the Lockbox and Grand Report Totals . .............. 4

.

Viewing the Lockbox Summary Report 1

Viewing the Lockbox Summary Report

Overview

This section covers the format and the contents of the printed Lockbox Summary Report. To view the Lockbox Summary Report, you can either print a paper copy of the report contents or view an on-screen version of the report.

NOTE: The Lockbox Summary Report can be viewed on-screen using the Report Viewer on the RemitTrac Application Tools ribbon bar.

Understanding the Printed Report

The Lockbox Summary Report includes information about batches and items processed for all lockboxes in a bank, selected lockboxes in a bank, or lockbox groups for a specific bank day or range of dates. The report can be run at a batch or item level and includes the following information:

• Lockbox ID and name

• Deposit time(s) for each lockbox

• Deposit amounts for each cutoff time

• Batch sequence number and total encoded dollar amount for each batch

• Total number of payments, scan doc and/or remittance items in each batch

• Number of registration and encode pass rejects in each batch

• Total correspondence items in each batch

• Initials of the operator that completed each batch or item level function

• Data Entry Statistics for customer defined data entry count fields. (Optional when generating a batch or item level Lockbox Summary Report)

2 RemitTrac Reports Manual

Figure 1 shows an example of a batch level Lockbox Summary Report for selected Retail lockboxes. The Report Header includes the bank name, report type (Bank, Lockbox or Group), report level (Batch or Item, Data Entry Statistics) and the bank date or date range.

Figure 1. Batch Level Lockbox Summary Report for Se lected Retail Lockboxes

Table 1 summarizes the workflow functions that are included on the batch level Lockbox Summary Report. The initials of the operator that performed each workflow function are included on the report under each column.

Table 1. Batch Level Functions on the Lockbox Summa ry Report

Column Description REG/IE Registration

RECON Reconciliation

MAIL RECV Mail Receive

MAIL OP/XT Mail Open/Extraction

MAIL RE-A Mail Re-Association

Report Header

Report Contents

Grand Total

Lockbox Total

Lockbox Total

Column Header

Batch Level Functions

Viewing the Lockbox Summary Report 3

Figure 2 shows an example of an item level Lockbox Summary Report for selected Retail lockboxes. The report format is the same as the batch level report, except that the item level functions are included on the report instead of the batch level functions.

Figure 2. Item Level Lockbox Summary Report for sel ected Retail lockboxes

Table 2 summarizes the workflow functions that are included on the item level Lockbox Summary Report. The initials of the operator that performed each workflow function are included on the report under each column.

Table 2. Item Level Functions on the Lockbox Summar y Report

Column Description

RMT ENT Remittance Entry

LST ENT List Payment Entry

PAY ENT Payment Entry

RE-ENT Payment Re-Entry

SN-REP Scanline Repair

SF-REP Scanfield Repair

M/F REP MICR/Foreign Item Repair

COF ADD Change of Address

FLD ENT Field Entry

Item Level Functions

4 RemitTrac Reports Manual

Figure 3 shows an example of the Data Entry Statistics section of a Lockbox Summary Report. A separate page will always be printed for the data entry statistics.

Figure 3. Lockbox Summary Report – Data Entry Stati stics Section

Understanding the Lockbox and Grand Report Totals

The batch and item level Lockbox Summary Reports, as well as the Data Entry Statistics section of the report, include both a Lockbox Total and Grand Total section. The Lockbox Total represents the combined total of all the batches processed for each lockbox included in the report, including:

• Number of batches processed for the lockbox

• Encoded amount of all the batches processed

• Number of each item type processed

• Number of registration rejects

• Number of encode rejects

• Number of correspondence items

The Grand Total represents the combined total of all the batches processed for all the lockboxes included in the report.

Data Entry Statistics