8/28/2014 Lockbox Configuration | SCN http://scn.sap.com/docs/DOC-46723 1/12 Getting Started Newsletters Store Products Services & Support About SCN Downloads Industries Training & Education Partnership Developer Center Lines of Business University Alliances Events & Webinars Innovation Log On Join Us Hi, Guest Search the Community Activity Communications Actions Brow se 3 Tweet 2 created by Gagan Pareek on Sep 23, 2013 8:22 AM, last modified by Gagan Pareek on Apr 13, 2014 8:31 PM Lockbox process The predominant way payments are made in US is by checks. Lockboxs help in speedy deposit of funds and clearance of customer accounts. Lockboxs are special depository accounts set up at a bank to which customer remit their invoice payments. Banks daily than submit company’s an electronic file listing all deposits and invoices that are paid against. Company’s than upload these files in SAP and update their balance and clear customers i.e. A/R accounts. Some company’s setup single lockbox whereas others set up lockboxs at different locations thought the country in order to decrease the time it takes to receive the customer payments. Figure 1: Lockbox Process Flow Lockbox File Formats SAP supports both US lockbox file formats – BAI & BAI2.Each bank has its own standard BAI and BAI2, hence configuration and testing needs to be done depending on bank file configuration. Hence if you are not comfortable with bank file format either you can approach them to modify it depending on your requirement else ABAP can help in writing a preprocessing program and make file fit with SAP standard format. Difference between BAI and BAI2 BAI2 is advised as because it has greater probability of producing automatic matches in the processing and because it allows one to record deduction information and create proper residual postings. Relationship between EBS and Lockbox Lockbox Configuration Share 1 0 Like Version 3
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8/28/2014 Lockbox Configuration | SCN
http://scn.sap.com/docs/DOC-46723 1/12
Getting Started Newsletters Store
Products Services & Support About SCN Downloads
Industries Training & Education Partnership Developer Center
Lines of Business University Alliances Events & Webinars Innovation
Log On Join UsHi, Guest Search the Community
Activity Communications Actions
Brow se
3 Tweet 2
created by Gagan Pareek on Sep 23, 2013 8:22 AM, last modif ied by Gagan Pareek on Apr 13, 2014 8:31 PM
Lockbox process
The predominant way payments are made in US is by checks. Lockboxs help in speedy deposit of funds and
clearance of customer accounts. Lockboxs are special depository accounts set up at a bank to which customer remit
their invoice payments.
Banks daily than submit company’s an electronic file listing all deposits and invoices that are paid against.
Company’s than upload these files in SAP and update their balance and clear customers i.e. A/R accounts.
Some company’s setup single lockbox whereas others set up lockboxs at different locations thought the
country in order to decrease the time it takes to receive the customer payments.
Figure 1: Lockbox Process Flow
Lockbox File Formats
SAP supports both US lockbox file formats – BAI & BAI2.Each bank has its own standard BAI and BAI2, hence
configuration and testing needs to be done depending on bank file configuration.
Hence if you are not comfortable with bank file format either you can approach them to modify it depending on your
requirement else ABAP can help in writing a preprocessing program and make file fit with SAP standard format.
Difference between BAI and BAI2
BAI2 is advised as because it has greater probability of producing automatic matches in the processing and because
it allows one to record deduction information and create proper residual postings.
Hi Gagan, Good document.. thanks for sharing.. Kind Regards,Prasad
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VasuDev Prabhu Sep 23, 2013 11:35 AM
Good one Gagan.. thanks
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Mohammed Kalim Sep 23, 2013 12:44 PM
Nice Document Gagan...thanks for posting. Regards,Kalim
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Vinod Vemuru Sep 23, 2013 2:31 PM
Good document Gagan.
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veenu gulati Oct 17, 2013 6:51 PM
Hi Gagan, Thanks for Sharing. I have a doubt in Day 2 entry Dr Bank Account Cr IncomingPayments 2) Dr Incoming Payments Cr Customer Account Since you have already creditedthe Customer a/c in Day 1 it would be double entry in Customer's a/c Regards Veenu
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Gagan Pareek Oct 19, 2013 8:35 AM (in response to veenu gulati)
Thanks Veenu for highlighting that ...Rectified the entries now
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NARRA LINGESH Oct 17, 2013 8:17 PM
Nice Document..Thanks for Sharing...Gagan. Regards,Lingesh.
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Gagan Pareek Oct 23, 2013 8:40 AM (in response to NARRA LINGESH)
Thanks @narra lingesh
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Jandoval Nascimento Silva Junior Oct 17, 2013 8:21 PM
Hi Gagan Pareek Thanks for share the document with us.
Regards. Jandoval Nascimento.
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Gagan Pareek Oct 20, 2013 4:30 PM (in response to Jandoval Nascimento Silva Junior)
Thanks Jandoval Nascimento
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Lakshmi Sama Jan 10, 2014 6:31 AM
Hi Gagan, Very explained document on lockbox. Thanks for sharing! Please modify the T code as XD03 for customer master data in the document and suggested to
Gagan Pareek Oct 30, 2013 5:21 PM (in response to Lakshmi Sama)
Thanks Lakshmi.
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S. Ramanathan Dec 18, 2013 11:05 AM
Nice document . well explained . Thanks
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Suresh Arvapalli Jan 9, 2014 7:41 PM
Nice Document Gagan..
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anu v Jan 28, 2014 12:09 PM
Thank you so much and it is very informative. Easy to understand. Regards,Anu.
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Gagan Pareek Apr 6, 2014 2:52 AM (in response to anu v)
Thank Anu
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Abhijeet Pingale Jun 10, 2014 7:56 AM
I have IBAN number in BAI2 format file. The account number & bank number in file are not correct.But if same are found using IBAN, are correct. But how FLB2 can handle IBAN field in BAI2 lockboxprocessing? Please provide solution asap.
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Marius Reck Jul 22, 2014 2:02 PM
Thanks a lot. This helped me to get started with lockbox, as I am new to the US.
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PRAKASH KUMAR Aug 7, 2014 3:00 PM
Thanks a ton !! I executed FLB2 and FLB1 successfully only because of this document..
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PRAKASH KUMAR Aug 7, 2014 3:02 PM
Thanks !! Very Informative !! and the explanation for Lockbox file is amazing !! Kind Regards, Prakash Kumar