Show contact: Rhonda Scurek 719-592-1800 x 119 | [email protected] VENDOR PACKET February 23—25, 2018 . Chapel Hills Mall Event Center 1710 Briargate Blvd, Colorado Springs, CO 80920
Show contact: Rhonda Scurek
719-592-1800 x 119 | [email protected]
VENDOR PACKET February 23—25, 2018
.
Chapel Hills Mall Event Center 1710 Briargate Blvd, Colorado Springs, CO 80920
2
Booths are available to view online. The interactive tradeshow floor plan is available at
cshba.com and will have the latest on which booths are still available and where each
company will be located. Click on Map located under the heading Related Links.
Booths will be placed in order received with payment.
• Complete this vendor packet and return pages 8-11 by mail or email.
Show Staff will review your booth requests and confirm with you the final booth
selection. Go to cshba.com to begin the registration process. The interactive tradeshow
floor plan is available at cshba.com and will have the latest on which booths are still
available and where each company will be located. Click on Map located under the
heading Related Links.
When completing your contract, please list ALL products and services that you will be
displaying in your booth. If you fail to do so you will not be allowed to have that
product/service shown or displayed in your booth because another company who has
that product/service may be next to you.
It is the intent of CSHBA to not assign your booth next to your competitor. Our specific
goal in 2018 is for your booth to be situated at least 4 booths away from your
competitor in the same row (some exceptions apply). This means that no remodeler can
be next to a remodeler, nor a window company next to a window company, etc.;
however, an Exhibitor who supplies cabinets,
windows, etc. to a remodeler can be next to
the remodeler. Exceptions: If you have
products and services that cross multiple
business lines (i.e. roofing, windows, siding,
gutters, painting) you may be placed next to a
company that offers just painting.
For questions or support contact:
Rhonda Scurek
Manager of Member Development
Home & Garden Show Audience
• Gender: 57% female; 43% male
• Age: 71% of attendees are 35-64 years
old; 18% are 65+
• Marital status: 80% are married or in a
relationship; 20% are single
• Income: 47% earn $50,000-$99,000 per
year; 30% earn $100,000+
• Home ownership: 91% of the attendees
• Own business: 82% of the attendees
Information obtained from the Feb .2017
Home & Garden Show via BGV Marketing
kiosks located in the lobby
Booth Reservations
Reserving Your Booth for the Home & Garden Show
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Show Hours
Friday, Feb. 23 3 PM-7 PM
Saturday, Feb. 24 10 AM-6 PM
Sunday, Feb. 25 11 AM-5 PM
Move-In: Event Center Thursday, Feb. 22 8 AM-6 PM
Friday, Feb. 23 8 AM-2 PM
Vehicles will not be allowed inside the Chapel Hills
Mall. The following are allowed during move in:
carts, dollies or pallet jacks. (Carts are available on
a first come, first served basis.) Move-in is
through a hallway from the north side of the
building.
Move-In: Stores 499 & 500 Thursday, Feb. 22 6 AM-10 AM
Friday, Feb. 23 6 AM-10 AM
You cannot move displays in during Mall hours
(10 AM—9PM). All display materials must be
moved in before or after the Mall opens for
business. Once your materials are inside Store 499
or 500, you may continue to
set up your display.
Vehicles are not allowed inside the Chapel Hills
Mall. The following are allowed during move in:
carts, dollies or pallet jacks. (Carts are available
on a first come, first served basis.) Move in
through (1) the main hallway next to Dick’s
Sporting Goods, and up the escalator to the upper
floor or (2) enter through the food court and use
the elevator to the 2nd floor, then cart your display
items to stores 499 or 500.
Note: Booth spaces must be
paid in full prior to setup.
Pipe and drape will be set up on Thursday, Feb.
22 starting at approx. 1 PM.
Due to limited access to unload for set-up, please
be patient and wait your turn to enter building.
When you are in the loading dock, please unload
quickly and carefully, then move your vehicle so
the next exhibitor can do the same. We suggest
that you bring your own push carts and dollies for
moving large/heavy items. Please use extra care
during move-in and move-out so as not to
damage the facility in any way.
Move-Out: Event Center
Sunday, Feb. 25 5:15 PM—8PM
Monday, Feb. 26 7AM—Noon
Move-Out: Stores 499 & 500
Sunday, Feb. 25 6 PM—9PM
Monday, Feb. 26 6AM—10AM
Please do not attempt to set up before Thursday,
Feb. 22 at 6 AM. NO EXCEPTIONS.
No materials can be shipped in advance.
Show Dates & Set-Up/Tear Down Times
Please share this information with everyone who will be working at your booth.
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General Show Information
Hold Harmless Agreement No exhibit can be moved in without this form completed. See page 10 of this Vendor Packet.
What’s Included in Booth Package? The booth package includes:
• 8’ back drape; 3’ side drapes
• Wi-Fi as offered by Chapel Hills Mall
Services Request If you would like to order your services from KLS Services: Orders placed by Wednesday, Feb.
21 will receive the early bird rate. Orders placed beginning Thursday, Feb. 22 will receive the
on-site rate. Refer to page 9 for more information on electricity, table, chair and linen services.
1. In the event an exhibitor fails to set up their
display within the set-up time allowed, the HBA
shall have the right to take possession of said
space and resell same, or any part thereof. All
fees and deposits will be forfeited.
2. When preparing displays for the show, please
remember to allow room for booth divider
curtain rods on each side of approximately 4
inches per side.
3. All demonstrations, promotional materials, and
sales activities must be confined to the limits of
the exhibitors booth.
4. All exhibits, back walls and decorations will be
limited to eight feet (8') in height, except actual
equipment which in normal operations exceeds
this height. Written permission from HBA must
first be obtained for the display of equipment or
articles that do not conform to specifications as
set forth in this contract.
5. Exhibits that include the operation of musical
equipment, radios, videos, sound motion
pictures, or any noise making devices must be
operated so that the sound will not annoy or
disturb adjacent exhibitors.
6. No exhibit may extend beyond your designated
booth space, unless you have formally requested
a variance from HBA and that has been
approved in writing.
7. Be sure that you are familiar with all terms and
conditions that were printed on your contract.
8. Absolutely no use of propane or butane will be
permitted as fuel or heat source; any equipment
containing gas tanks must be dry; no gas, propane
or butane allowed on premises.
9. Displays must be arranged not to obstruct general
view or conceal other exhibits or exit signs.
10. HBA reserves the right to move any exhibitor to
accommodate the floorplan of the show.
11. Exhibitor shall remove all of its materials from the
premises during the times listed on page 3. The
HBA may remove at the expense of exhibitor all
materials remaining on the premises after the
times listed on page 3. Exhibitor shall be
responsible for payment of storage costs for the
materials.
Questions? Contact Rhonda Scurek
at 719-592-1800, ext. 119 or
Use of Display Space
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1. LOCATION, DATES, AND in its sole discretion HOURS of the Show: To be determined
by Housing & Building Association of Colorado Springs (hereinafter referred to as “HBA”).
2. INSTALLATION, EXHIBITING, AND DISMANTLING: The hours and dates for installa-
tion, exhibiting, and dismantling shall be those specified by HBA. Exhibitor shall be liable
for all storage and handling charges resulting from failure to remove exhibit material from
the leased building before the specified conclusion of the dismantling period set by HBA.
Each Exhibitor must name at least one person to be its representative with regard to in-
stallation, operation, and removal of exhibit.
3. The Exhibitor agrees not to use or permit the premises to be used at any time for the
purpose of soliciting participants for shows other than conducted by HBA, including, but
not limited to, any recreational vehicle, camping, sporting, van or truck show, or the distri-
bution of related materials including but not limited to advertising of such shows. Con-
duct in violation of this paragraph will entitle HBA to the remedies set forth in Paragraph
Number 10 of this contract and any additional remedies it may have in either law, or equi-
ty, or both.
4. REASSIGNMENT OF SPACE: HBA retains the right to reallocate exhibitor space as-
signed to the Exhibitor in the best interests of the show.
5. SUBLETTING AND ASSIGNMENT: Exhibitor may not sublet or assign his exhibit
space, nor any part thereof, nor exhibit, offer for sale or advertise articles not manufac-
tured, or normally sold by the Exhibitor except when such articles are necessary to the
proper demonstration or operation of the Exhibitor’s display, in which case the identifica-
tion shall be limited to the manufacturer’s normal and regular nameplate. The Exhibitor
shall not permit representatives of a non-exhibiting company to operate from his/her
exhibit space.
6. GENERAL REGULATIONS:
A. Loud speakers and sound displays are not permitted, and HBA shall have the
right to reject any exhibit which does not, in its sole discretion, conform to the
general tenor of the show.
B. All exhibits, back walls and decorations will be limited to eight feet (8') in
height, except actual equipment which in normal operations exceeds this
height. Written permission from HBA must first be obtained for the display of
equipment or articles that do not conform to specifications as set forth in this
contract.
C. Under no circumstances may the weight of any equipment or exhibit materi-
al exceed the specified floor load limit of the leased building. The Exhibitor
accepts full and sole responsibility for injury or damage to property or person
resulting from failure, knowingly or otherwise, to distribute the exhibit materi-
al and products in conformity with the maximum floor load specifications.
D. The dispensing, distribution, or use of alcoholic beverages or food, or both,
by Exhibitors in any part of the show premises is prohibited without the ex-
press prior written approval of HBA.
E. FLAMMABLE FLUIDS OR MATERIALS OF ANY NATURE, INCLUDING
DECORATIVE MATERIALS, USE OF WHICH IS PROHIBITED BY FEDERAL,
STATE OR MUNICIPAL LAWS OR REGULATIONS, ARE PROHIBITED FROM
USE IN ANY AND ALL EXHIBITS. THERE WILL BE ABSOLUTELY NO PRO-
PANE PERMITTED IN THE LEASED BUILDING.
F. The operation of any games of chance or lottery devices, or the actual or
simulated pursuit of any recreational pastime, is only permitted by the prior
written approval of HBA.
G. No noisy or obstructive work will be permitted during the hours that the
show is open to the public, nor will exhibits producing objectionable odors be
allowed. HBA shall have sole discretion in determining what is noisy, obstruc-
tive and objectionable.
H. Any demonstration or activity that results in excessive obstruction of aisles
or that prevents ready access to nearby Exhibitors’ space shall be suspended
for a period of time that will be determined by HBA.
I. No soliciting of business shall be permitted in aisles or in other Exhibitors’
space. Samples, catalogs, pamphlets, & publications may only be distributed
by Exhibitors strictly within the confines of their own exhibit space. No Exhib-
itor will be permitted to conduct any promotional stunts or demonstrations
without prior written approval from HBA. All exhibitors agree to confine sell-
ing and exhibit activities to their own specific and contracted space as assigned
by HBA and not in adjacent parking lots and public streets in violation of mu-
nicipal ordinances or state.
J. Photography of exhibit space will be limited to closed hours or candid shots
only. Exhibitors and photographers may not disrupt, redirect, or in any manner
hamper visitor traffic by clearing exhibit space or any aisles for photography
during regular show hours.
K. In their own best interests, Exhibitors must maintain an attendant at their
exhibit space during all open hours. All Exhibitors and their assistants, repre-
sentatives, employees, servants and agents must register with HBA daily upon
arrival to the show premises.
L. Exhibitors shall comply with all federal, state, and municipal laws, rules,
regulations, and ordinances and shall comply with any and all regulations
promulgated with respect to event premises.
7. LIABILITY: Exhibitor shall at all times protect, indemnify, save and hold harmless HBA
against and from any and all claims, loss, cost, damage, liability or expense arising from, or
out of, or by reason of (1) Any accident or other occurrence to anyone, including but not
limited to the Exhibitor, its employees, representatives, agents, servants and business
invitees, which arises from, or out of, or by reason of said Exhibitor’s occupancy and use
of the leased building premises or any part thereof; (2) any damage to the leased building
caused by Exhibitor, its employees, representatives, agents, servants, and business in-
vitees; and (3) breach by Exhibitor of its obligations hereunder. Under no circumstances
will HBA be liable for any injuries to any persons as aforesaid in paragraph 7 and under no
circumstances will HBA be liable for lost profits and/or any other incidental or consequen-
tial damages. EACH EXHIBITOR MUST OBTAIN SUFFICIENT INSURANCE COVERAGE
TO COVER EXHIBIT MATERIALS AGAINST DAMAGE AND LOSS AS WELL AS PUBLIC
LIABILITY INSURANCE AGAINST INJURY TO THE PERSON OR PROPERTY OF OTH-
ERS IN AMOUNTS SATISFACTORY TO HBA. EXHIBITOR SHALL PROVICE HBA WITH
A CERTIFICATE OF INSURANCE AS ISSUED BY THE INSURER. Exhibitor shall be
responsible for its property at all times. Should the Exhibitor desire to hire security
guards, HBA must approve such security guards in writing. IF THE LEASED BUILDING
OR ANY PORTION THERE OF, ARE DAMAGED BY THE ACT, OMISSION OR NEGLI-
GENCE OF AN EXHIBITOR, ITS EMPLOYEES, REPRESENTATIVES, AGENTS OR SERV-
ANTS, EXHIBITOR SHALL PAY TO HBA UPON DEMAND SUCH SUM AS SHALL BE
NECESSARY TO RESTORE SAID SHOW PREMISES TO THEIR FORMER CONDITION.
In the event the leased building or any part thereof are unavailable, whether for the entire
show or a portion thereof, as a result of terrorist attack(s), threat of terrorist attack(s),
war, fire, flood, strikes, riots, acts of God, or any other cause beyond HBA’s reasonable
control, or should HBA decide that because of any such cause it is necessary to cancel,
postpone or resite the show, or reduce the installation time, the show hours, or disman-
tling time, HBA shall not be liable to Exhibitor or any third party for any loss, cost, dam-
age, liability, expense, or claim direct or indirect incidental, consequential, or otherwise
arising as a result thereof. Refunds in the case of termination shall be made to Exhibitor
(s) in the amount based on the original exhibit fee less a prorated adjustment based on the
costs incurred by HBA from staging the show. If an exhibit fails to arrive, Exhibitor will
be, nevertheless, responsible for exhibit space and no refund shall be made. If the exhibit
space is not occupied by the time set for completion of the installation of the exhibit, such
exhibit space may be taken by HBA and reallocated or reassigned for whatever purposes
or uses as HBA may see fit.
8. CANCELLATION: In the event of cancellation by an Exhibitor, THE FOLLOWING
SHALL APPLY:
A. If the Exhibitor cancels 120 days or more before the start of the show, he will owe
HBA nothing;
B. If the Exhibitor cancels between 91 and 119 days before the start of the show,
Exhibitor shall be liable to pay HBA 50% of the space rental fee;
C. If the Exhibitor cancels between 61 and 90 days before the start of the show,
Exhibitor shall be liable to pay HBA 75% of the space rental fee;
D. If the Exhibitor cancels 60 days or less prior to the start of the show, Exhibitor
shall be liable to pay HBA 100% of the space rental fee.
HBA must receive written notification of cancellation by registered or certified mail.
The date upon which notification is received by HBA will determine the above assess-
ment charges. In the event of either full or partial cancellation of exhibit space by an
Exhibitor, HBA reserves the right to reassign the cancelled exhibit space regardless of
cancellation assessment. Subsequent reassignment of cancelled space does not
relieve the canceling Exhibitor of the obligation to pay the cancellation assessment.
9. INTERPRETATION OF CONTRACT: HBA shall have the full power in the interpreta-
tion, contraction and enforcement of all contract terms, rules, regulations and agreements
set forth herein. Any alteration or modification of this contract shall be in writing and
signed by the parties hereto. This contract shall be governed and construed in accordance
with the laws of Colorado. If HBA must institute legal proceedings against an Exhibitor
for his breech of this Contract, HBA, if successful, shall be entitled to court costs and
reasonable attorney’s fees in connection with such actions.
10. REMEDIES: In the event an Exhibitor breaches this agreement or if an Exhibitor, its
employees, agents, representatives, servants, or business invitees, engage in any conduct
which HBA IN ITS SOLE DISCRETION DEEMS OBJECTIONABLE, HBA shall have the
right to close the Exhibitor’s space and remove Exhibitor’s property. The Exhibitor hereby
waives any right to or claims for damages against HBA or any of its officers or agents, and
shall hold HBA harmless and exempt from any such rights of claims. HBA also reserves
the right to eject or bar persons and to close an exhibit space or parts of an exhibit, which
are in violation of any paragraph of this contract. This provision applies to displays, litera-
ture, advertising, novelties, souvenirs, Exhibitor’s conduct, etc.
MATTERS NOT SPECIFICALLY ADDRESSED HEREIN: Any and all matters or questions
not specifically addressed or covered by the foregoing paragraphs shall be solely subject
to the reasonable decision and discretion of HBA.
Rules and Regulations
6
Event Center
The Home & Garden Show will be held in the following locations:
LOWER LEVEL UPPER LEVEL
Event Center Stores 499 & 500
Floor Maps
8
Company Name ____________________________________
Mailing Address ____________________________________
City/State/Zip _____________________________________
Phone (o) ___________________ (c) _________________
E-mail ___________________________________________
Web Address _____________________________________
Contact Name _____________________________________
Signed By:_________________________________________
Title: _____________________________________________
Date _____________________________________________
Exhibit Space Preference
(please indicate top three choices):
(1) ______________________________________________
(2) ______________________________________________
(3) ______________________________________________
List ALL products and services to be exhibited.
_________________________________________________
_________________________________________________
We prefer not to be located near the following companies:
and/or products: __________________________________
_________________________________________________
Date Received ___________________
Amount ________________________
Payment Type __________________
Date Received ___________________
Amount _________________________
Payment Type ____________________
HBA Member? Yes No
Booth(s) Assigned __________________
Authorized By ___________________ H
BA
US
E
ON
LY
$ _______ $725.00 HBA Member / $825.00 Non-Member (per 10’x10’ booth space; add $100 for each corner)
$ _______ Requested Services from Page 9
$ _______ TOTAL COST OF EXHIBIT SPACE
$ _______ DEPOSIT (minimum of 50% deposit is due with contract to reserve exhibit space)
$ _______ BALANCE DUE (10 days prior to show or exhibitor forfeits any deposits and exhibit location)
We acknowledge the rules and regulations printed on page 5 of this contract and agree to the terms and conditions
set forth.
Please send your check with ALL SIGNED COPIES to: HBA, 4585 Hilton Pkwy. # 100, Colorado Springs, CO 80907
If paying with a credit card, please fill out the Credit Card Authorization Form on page 11 of this packet.
Your form of payment MUST be submitted with this Contract or your booth
space will not be reserved until it is received. PLEASE SUBMIT PAGES 8-11
Please list ALL products/services that you will be displaying in your booth. If you fail to list that product/service at the
time you send in your contract, you will not be allowed to have that product/service displayed in your booth.
The undersigned wishes to make application for exhibit space in this show, upon acceptance of this application, which then becomes a contract subject to the rules and regulations gov-
erning the show and subject to final approval and acceptance by the HBA. SEE RULES AND REGULATIONS ON PAGE 5 OF THIS VENDOR PACKET.
FAX THIS FORM TO 719-960-2773 OR EMAIL [email protected]
Contract & Exhibit Space Reservation
February 23-25, 2018
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Exhibitor _________________________________________ Booth # ___________________
EXHIBIT BOOTHS WILL BE INVENTORIED AT EVENT SERVICES / ITEMS BEING USED AND
NOT ORDERED, (PIRATING) WILL BE CHARGED AT THE HIGHER RATE. EXHIBITORS REQUIRING 24-HOUR SERVICE CLEAN OR DEDICATED LINES WILL BE CHARGED AT
APPLICABLE RATES PLUS 20%. PLEASE NOTE ON THE ORDER FORM OR ADVISE THE FACILITY SERVICE
DESK. PROPER TAGGING OF EQUIPMENT TO INDICATE VOLTAGE, PHASE, CURRENT, ETC. IS EXHIBITOR’S
RESPONSIBILITY. ALL WIRING AND ELECTRICAL WORK ON EXHIBITOR’S DISPLAY WILL BE CHARGED ON A
TIME & MATERIAL BASIS. LABOR RATES: $43.00 PER HOUR, 8:00 AM – 4:00 PM, MONDAY THROUGH FRIDAY;
ALL OTHER TIMES AND DAYS, $115.00 PER HOUR. ONE-HOUR MINIMUM CHARGE. NEITHER THE HOUSING
& BUILDING ASSOCIATION OF COLORADO SPRINGS NOR CHAPEL HILLS MALL WILL BE HELD LIABLE FOR
ANY DAMAGE TO EXHIBITOR’S EQUIPMENT.
Quantity
On/Before
2/21/18
2/22/18
and later
Service
Charge
POWER
120 - 20AMP Outlet $75 $100
OTHER - these items will be checked out to you at the registration table. You will be re-
sponsible for taking these items to your booth.
On/Before
2/21/18
2/22/18
and later
Service
Charge
8' table - NOT DRAPED $15 $20 $
2 chairs $5 $8
60 x 102-inch rectangular tablecloth—black $15 $25
Total Services Ordered $__________
Services Request
These services must be ordered from the facilities via KLS Services. The HBA will pay KLS
Services on your behalf so you only need to write one check or pay one credit card bill.
10
Release of Liability/Hold Harmless Agreement
This agreement is entered into by and between the Housing & Building Association of Colorado
Springs, a not-for-profit Colorado Corporation and Exhibitor.
In consideration of renting booth space or participating in any fashion in the HBA Home & Garden
Show this Feb 23—Feb 25, 2018, the undersigned hereby agrees to indemnify; the Housing &
Building Association of Colorado Springs and any and all other sponsors of the Home & Garden
Show and their officers, directors, trustees, employees, agents, representatives, volunteers and
servants, and anyone else connected with the management or presentation of the Home & Garden
Show and will hold and save each of them harmless from any and all actions, damages, and claims, to
persons or property, penalties, obligations, liabilities or attorney’s fees that may be asserted or
claims by any person, firm, entity, corporation, political subdivision or other organization arising out
of any errors or omissions of vendor, its agents, employees, sub-contractors, or invitees, provided
for herein and arising out of the performance of this agreement.
By execution of the release I agree to hold harmless the Housing & Building Association of Colorado
Springs and all listed parties above and any sponsors not listed from and against any liability, loss or
damage to the full extent thereof and from and against all costs and expenses including attorneys
fees, hereafter incurred or suffered by vendor by reason of the existence of any claim, liability, loss
or damage of any kind or nature arising out of my participation as a vendor/exhibitor at the Home &
Garden Show.
I hereby acknowledge that I have received, read and understand the contents of the entire package
that has been provided as part of the application and do hereby agree to all of the terms and
conditions contained therein. I understand and agree that I am not to sell or attempt to sell items or
provide services other than those listed herein or that are within a limited category not included in
this agreement.
By signing below, Vendor/Exhibitor agrees to comply with and accept all rules and regulations
contained herein.
Print Business Name: _____________________________________
Print Name:_____________________________________________
Signature: ______________________________________________ Date:______________
11
Credit Card Number
Expiration Date
Amount
Security Code
Full payment Down Payment only
Name on credit card:
Company
Billing Address 1
Billing Address 2
Billing City
Billing State
Billing ZIP
Please email receipt to:
We accept Visa, Mastercard, Discover and American Express.
Payment terms:
50% of your registration fees and service fees are due upon receipt of your agreement; the
balance is due 10 days before the Show and will automatically be billed to this credit card.
Credit Card Authorization