Vendor Packet

PIC Green Field Day

Preservation IS Conservation!

Vendor Information

April 23, 2011 • 10am - 3pmCentral City ParkMacon, Georgia

Dear Community Partner,

On Saturday, April 23, 2011, Historic Macon Foundaion is sponsoring the second annual PIC Green Field Day. The event will showcase businesses, organizations and citizens who serve our community through conservation.

Historic Macon is the award winning leader in the historic preservation movement in Middle Georgia. In fact, our revolving fund for rehabiliating dilapidated homes is the most active in the country. Since 1975, Historic Macon has saved hundreds of tons of construction waste from entering landfills and over 100 homes from being torn down. We believe that our mission is directly related to yours and that historic preservation is a wonderful example of conservation.

Our event last year drew a sizable crowd of local residents who enjoyed seminars on green living, hybrid vehicle demonstrations and many more exciting ventures within conservation. We believe that this year will be much larger and we intend to continue growing the green movement in Macon.

Because of your commitment to our community, you are being invited to become a vendor or an exhibitor for this event. You will be identified as a recognized leader in conservation. Participating in PIC Green Field Day will also give you a wonderful opportunity to showcase your products and network with consumers and other businesses that are interested in living a healthier, cost-effective and “green” lifestyle.

Sincerely,

Josh Rogers, Executive Director

Aubrey Newby, PIC Green Field Day Chair

PIC Green Field Day

Historic Macon’s Preservation is Conservation Green Field Day is a community-wide, free event that will aid central Georgia residents in learning how to conserve energy, save money and reduce their carbon footprints.

This will be your opportunity to:

• Reachanewaudience• Tellyourstory• Sellyourproduct•Meetnewfriends• Supportlocalcommunity

PIC Green Field Day

PIC Green Field Day

April 23, 201110am-3pm

Central City Park

Vendor Reservation Request

Business Name _______________ Contact ______________Address ___________________________City ___________________State __________ ZIP_________Phone __________________________ Fax ____________Email Address* ________________________________________

____________ *Please note that email will be the primary means of providing

information to vendorsBrief Description of Vendor and Vendor Material ____________________________________________________________________

Vendor Space is available as follows:- 10x10’ ($150) 10x20’ ($200) 20x20’ ($250)

- Larger exhibition space is available upon request. Please contact His-toric Macon Foundation (HMF) for more information.

- Each vendor space will include one 6’ table and two chairs. (Vendors may bring additional chairs.)

- Electricity is available for an extra charge and upon request.- Overhead cover will not be provided but Vendors may use their own

tent provided it fits within footprint of exhibit space.Vendor Space Request:

10’ X 10’ $150 ………………………….. __________ 10’ X 20’ $200 ………………………….. __________ 20’ X 20’ $250 ………………………….. __________

Non-profit rate** 10’ X 10’ $ 50 ………………………….. __________Auto Exhibitors: 2 cars $150 ………………………….. __________ 4 cars $200 ………………………….. __________

Electricity required $ 25 …………………………… __________ Total: __________

I plan on using my own tent: yes____ no ____Popup Tents only. HMF will not provide tents.If a larger tent is desired, please contact HMF.

** Non-Profit Organizations must provide Federal Tax Identi-fication #____________

Payment Method: Check enclosed _______ Payable to Historic Macon Foundation

Pay by Credit Card online at www.historicmacon.org.

PIC Green Field Day

April 23, 2011Vendor Contract

Information and Conditions

____________________________________________(Please print clearly).“Vendor” hereby acknowledges having read the Vendor Information and

Conditions below and agrees to follow and abide by these stated policies and terms at the 2011 Historic Macon PIC Green Field Day to be held in Macon, Georgia on April 23,

2011.

1. This application shall constitute a valid and binding contract between the Vendor and Historic Macon Foundation “HMF”. Applications are considered on a first-come.

first-served basis, based upon receipt of this signed contract and payment in full. Table assignments are made after receipt of payment. Placement/destination location of

table is not guaranteed. HMF reserves the right, in its sole discretion, to refuse partici-pation in the Field Day, or to limit the number of tables provided, to any applicant for

any or no reason.

2. Vendor gives HMF or its designees permission to use their voice, image or likeness as it appears in any photographic or audio recording in any manner, in all media, in

perpetuity.

3. Vendor shall indemnify, defend and hold harmless HMF and its volunteers, event sponsors and their employees, representatives and agents of each from claims, liabili-ties, costs and charges (including attorneys’ fees and costs) for injury, loss or damage to property or persons (including death) arising out of Vendor’s activities in connec-

tion with the Field Day.

4. Vendor may distribute non-food samples, printed advertising and souvenirsand may display signs and artwork from Vendor’s table(s), provided that all distrib-uted or displayed materials shall be subject to HMF approval in its sole discretion. Vendor shall be solely responsible for obtaining, and warrants to HMF that it has

obtained, any necessary licenses and permissions to distribute, perform or display any Vendor Material which is protected by copyright, trademark, publicity or misappro-

priation laws, or any other intellectual property or other laws.

5. Vendor shall pay all sales or other taxes, fees and assessments required by any applicable federal, state or local law in connection with Vendor’s participation in

the Field Day. Vendor shall indemnify, defend and hold HMF harmless for any taxes (including fees and penalties, if any) required to be paid by HMF in connection with

Vendor’s activities under this contract.

6. Failure to adhere to any deadlines set forth in this agreement may result in forfei-ture of related benefits.

7. Table rental fees are non-refundable. If the festival in canceled or rescheduled, HMF may in its sole discretion elect to refund the rental fee or some portion thereof.

PIC Green Field Day

2011 Exhibitor Application/Contract

I accept the terms and conditions of this contract.

Signature __________________________________

Date _____________

Print Name _________________________________

FOR OFFICE USE ONLY

Table number _____

Application receipt date ____________

Payment in full date ______________

PIC Green Field Day