Using Web Services and the Data View Web Part to combine lists from multiple SharePoint sites

Data View / List View

Quick Facts

About Us• 22nd Year• Grand Rapids &

Royal Oak• 30 Staff

Approach• Vendor

Independent• Non-reseller• Professional

Services Only

Partnerships• Microsoft Gold• VMware Enterprise• Citrix Silver• Novell Gold• Cisco Premier

Expertise

Talks TechC D H

About me

Julie BoudroConsultantMCITP, MCTS, [email protected]

Overview

• List view vs. data view• Creating data sources• Leveraging the data view• Formatting and style

List view

• Link to a SharePoint list or library• Formatting and style• Full control over the XSLT• Data sources are within a single site• Exportable

Data view

• Link to a SharePoint list or library• Formatting and style• Full control over the XSLT• Connect to multiple data sources• Exportable

Connecting to multiple sources

• Similar lists reside multiple sites• Each list has the same view• Obtain the SharePoint WSDL• List GUID and view GUID

– Browse to the list– Open up the view settings screen

Obtaining list & view GUID

http://samplecompany/departments/Acquisition-Disposition/_layouts/ViewEdit.aspx?List=%7BF145CA77%2DBE80%2D42E7%2DB5A8%2DD9A93D6B2311%7D&View=%7B541119CB%2DA982%2D449F%2DA1DF%2DEDF70DF755AE%7D&Source=%252Fdepartments%252FAcquisition%252DDisposition%252F%255Flayouts%252Flistedit%252Easpx%253FList%253D%25257BF145CA77%25252DBE80%25252D42E7%25252DB5A8%25252DD9A93D6B2311%25257D

Obtaining list GUID

http://samplecompany/departments/Acquisition-Disposition/_layouts/ViewEdit.aspx?List=%7BF145CA77%2DBE80%2D42E7%2DB5A8%2DD9A93D6B2311%7D&View=%7B541119CB%2DA982%2D449F%2DA1DF%2DEDF70DF755AE%7D&Source=%252Fdepartments%252FAcquisition%252DDisposition%252F%255Flayouts%252Flistedit%252Easpx%253FList%253D%25257BF145CA77%25252DBE80%25252D42E7%25252DB5A8%25252DD9A93D6B2311%25257D

Obtaining list GUID

• %7BF145CA77%2DBE80%2D42E7%2DB5A8%2DD9A93D6B2311%7D

• Replace the following text with the appropriate character:– %7B becomes {– %2D becomes –– %7D becomes }

• Your text should look like:{F145CA77-BE80-42E7-B5A8-D9A93D6B2311}

Obtaining view GUID

http://samplecompany/departments/Acquisition-Disposition/_layouts/ViewEdit.aspx?List=%7BF145CA77%2DBE80%2D42E7%2DB5A8%2DD9A93D6B2311%7D&View=%7B541119CB%2DA982%2D449F%2DA1DF%2DEDF70DF755AE%7D&Source=%252Fdepartments%252FAcquisition%252DDisposition%252F%255Flayouts%252Flistedit%252Easpx%253FList%253D%25257BF145CA77%25252DBE80%25252D42E7%25252DB5A8%25252DD9A93D6B2311%25257D

Obtaining view GUID

• %7B541119CB%2DA982%2D449F%2DA1DF%2DEDF70DF755AE%7D

• Replace the following text with the appropriate character:– %7B becomes {– %2D becomes –– %7D becomes }

• Your text should look like:{541119CB-A982-449F-A1DF-EDF70DF755AE}

Creating the data source

• SOAP Service Connection– Enter WSDL for your site– http://samplecompany/departments/acquisi

tion/_vti_bin/lists.asmx?wsdl– “ListSoap” is the Port that is selected– The Operation should be “GetListItems”– listName = List GUID– viewName = View GUID

• Repeat for each list

Connecting to data view

• Empty Data View Web Part• Connect to your data sources• Select “Merge” for each entry

Formatting data view

• Conditional formatting• Grouping and sorting• Formatting text and field types

DEMO

Conclusion

• Make sure your views are all formatted the same

• Empty data view lets you connect to multiple sources

• Any web part can be exported to the global gallery

Royal Oak306 S. Washington Ave.Suite 212Royal Oak, MI 48067p: (248) 546-1800

Thank You

Grand Rapids15 Ionia SWSuite 270Grand Rapids, MI 49503p: (616) 776-1600

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About me

Julie BoudroConsultant

MCITP, MCTS, [email protected]