TULSA COUNTY ____ MEMO PURCHASING DEPARTMENT DATE: FEBRUARY 10, 2016 FROM: PURCHASING ~ ~ ~ TO BOARD OF COUNTY COMMISSIONERS SUBJECT: BID AWARD RECOMMENDATION FOR DEODORIZING AGENTS AND CLEANERS IT IS THE RECOMMENDATION OF THE TULSA COUNTY PURCHASING DEPARTMENT AND ALL USING TULSA COUNTY DEPARTMENTS AND RELATED AGENCIES TO AWARD THE BID FOR DEODORIZING AGENTS AND CLEANERS TO THE FOLLOWING VENDORS: VERITIV THIS WAS THE LOWEST AND BEST BID RECEIVED ON MOST COMMONLY USED ITEMS. THIS BID IS GOOD FOR A ONE (1) YEAR PERIOD BEGINNING FEBRUARY 25, 2016 THROUGH FEBRUARY 24, 2017. THIS RECOMMENDATION IS RESPECTFULLY SUBMITTED FOR YOUR APPROVAL. LRD arh ORIGINAL: PAT KEY, COUNTY CLERK, FOR THE FEBRUARY 16, 2016, AGENDA. COPIES: COMMISSIONER JOHN M. SMALIGO COMMISSIONER KAREN KEITH COMMISSIONER RON PETERS MICHAEL WILLIS, CHIEF DEPUTY VICKI ADAMS, CHIEF DEPUTY DAN BELDING, BUILDING OPERATIONS Form 4363 (Rev. 4-98)
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TULSA COUNTY MEMO C. Gardner Janitorial Supervisor Building Operations A Department ofthe Board of County Commissioners Tulsa County Administration Bldg. • 500 South Denver Tulsa,
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TULSA COUNTY
____ MEMOPURCHASINGDEPARTMENT
DATE: FEBRUARY 10, 2016
FROM: PURCHASING~~ ~
TO BOARD OF COUNTY COMMISSIONERS
SUBJECT: BID AWARD RECOMMENDATION FOR DEODORIZING AGENTS AND CLEANERS
IT IS THE RECOMMENDATION OF THE TULSA COUNTY PURCHASING DEPARTMENT AND ALLUSING TULSA COUNTY DEPARTMENTS AND RELATED AGENCIES TO AWARD THE BID FORDEODORIZING AGENTS AND CLEANERS TO THE FOLLOWING VENDORS:
VERITIV
THIS WAS THE LOWEST AND BEST BID RECEIVED ON MOST COMMONLY USED ITEMS.
THIS BID IS GOOD FOR A ONE (1) YEAR PERIOD BEGINNING FEBRUARY 25, 2016 THROUGHFEBRUARY 24, 2017.
THIS RECOMMENDATION IS RESPECTFULLY SUBMITTED FOR YOUR APPROVAL.
LRD arh
ORIGINAL: PAT KEY, COUNTY CLERK, FOR THE FEBRUARY 16, 2016, AGENDA.
COPIES: COMMISSIONER JOHN M. SMALIGOCOMMISSIONER KAREN KEITHCOMMISSIONER RON PETERSMICHAEL WILLIS, CHIEF DEPUTYVICKI ADAMS, CHIEF DEPUTYDAN BELDING, BUILDING OPERATIONS
Form 4363 (Rev. 4-98)
“~1”
TUL~~ (OUWTV‘I I’
I, ~I—I
Sean C. Gardner
Janitorial Supervisor
Building OperationsA Department of the Board of County Commissioners
Tulsa County Administration Bldg. • 500 South DenverTulsa, Oklahoma 74103-3832 • (918) 596-5517
It is the recommendation of the Janitorial Dept. of Tulsa County Building Operations to award the bidfor 2016 Deoderizing Agents and Cleaners to the following vendor.
Veritiv
This vendor provided the lowest and best bids, supplying the most value for our most commonly used
CONDITIONSINTENT:
THE PURPOSE OF THIS BID IS TO SECURE A CONTRACT ON THE PURCHASE OF DEODORIZINGAGENTS & CLEANERS FOR ALL TULSA COUNTY DEPARTMENTS AND RELATED AGENCIES FOR AONE (1) YEAR PERIOD BEGINNING ON AWARD DATE.
GENERAL:
THE PRICES ARE TO BE QUOTED NET, DELIVERED FREIGHT PREPAID TO THE REQUESTINGDEPARTMENT. BIDDERS ARE TO OFFER ONE PRICE AND ONE ITEM ON THE BID.
DEFINITE SPECIFICATIONS ARE GIVEN FOR THE PRODUCTS REQUIRED BY TULSA COUNTY.ALTHOUGH, WE WILL ACCEPT BIDS ON EQUIVALENT PRODUCTS IT IS IMPERATIVE THAT THEPRODUCTS THE VENDOR BIDS ON EXACTLY MEET OUR SPECIFICATIONS: I.E.: CHEMICALMEASURE, ETC. FAILURE BY ANY BIDDER TO ACCURATELY DISCLOSE WHETHER OR NOT ANITEM IS AN EXACT EQUIVALENT TO THE ITEM BID COULD RESULT IN DISQUALIFICATIONOF THE BID AND REMOVAL FROM THE BIDDERS LIST.
BIDS WILL BE ACCEPTED ON EQUAL PRODUCTS IF -THE FOLLOWING CRITERIA IS MET:
1. THE SUBSTITUTIONS MUST BE ena~Rt-DEirNi]).2. BIDDER MUST BID SPECIFIED BRAND IF IT IS AVAILABLE TO THEM.3. IF THE BIDDER DOES NOT HAVE THE AVAILABILITY TO SPECIFIED BRAND,
SPECIFICATIONS SHEET WITH SPECIFIC DILUTION RATES MUST BE INCLUDED.4. SAMPLES MUST BE INCLUDED IN AN AMOUNT TO ALLOW FOR THOROUGH EVALUATION
BY THE USING TULSA COUNTY DEPARTMENTS.
ALL PRODUCTS MAY REQUIRE SAMPLE FOR APPROVAL BEFORE BEING ACCEPTED.
PLEASE PRINT BID PRICES CLEARLY AND IN BOLD TYPE OR PEN.
VENDORS MUST QUOTE PRICES AS TO THE QUANTITIES SPECIFIED IN THE BID (I.E. -
PRICE PER GALLON WILL BE QUOTED PRICE PER GALLON. PRICE PER 5 GALLONS WILL BEQUOTED AS SUCH, AND SO ON ETC.) FAILURE BY ANY VENDOR TO PROVIDE CORRECTPRICING FOR THE QUANTITY SPECIFIED WILL RESULT IN AUTOMATIC DISQUALIFICATIONOF THE BID.
PRICES:
STATE COST EFFECTIVENESS PER DILUTION RATIO OR IN USE COST.
ALL PRICES MUST BE FIRM PER UNIT FOR A ONE (1) YEAR PERIOD. IF AT ANY TIMEDURING THE ONE (1) YEAR PERIOD THE BID AWARDEE CAflNOT ADHERE TO HIS BIDPRICES, THE PURCHASING AGENT SHALL RE-ADVERTISE FOR BIDS OR USE THE NEXTRANKED VENDOR THAT WAS ESTABLISHED AT THE TIME OF THE BID AWARD.
NOTE: MINIMUM ORDERS ON BIDS WILL RESULT IN DISQUALIFICATION.
VENDORS MUST HAVE LOCAL DELIVERIES TO TULSA DAILY AND MUST BE MADE WITHIN 48HOURS AFTER ORDER IS PLACED. NO DELIVERIES TO THE TULSA COUNTY COURTHOUSE(500 S. DENVER, TULSA, OK. 74103) BETWEEN THE HOURS OF 11:30AM AND 1:30PM
MONDAY THROUGH FRIDAY.
VENDOR:
REPRESENTATIVE: -
ADDRESS: 5~o3 1~uI~o~ O~ ~
Da 1(4S ‘T?c 75a~ t~73 I
1!..S gil- 65’1--7so.~z~~~:i _.~itV~~its
BID NAME: DEODORIZING AGENTS & CLEANERS
SPECIFICATIONS
1. 4 OZ. URINAL SCREEN.
NAME BRAND: ~ C~L Lf_PRICE PER CASE: ________
SIZE PER EACH: 02..
NUMBER PER CASE: j~..
2. DEODORANTPACKED 12
5100 015 0003
5100 015 0004
BLOCKS, 4 OZ. CAKE, WITH PLASTIC HANGER, INDIVIDUALLY WRAPPED,PER CARTON, 12 PER CASE.
NAME BRAND: /Zt-t’4 L~ IL ~/~2 ‘1 8~( gO
SIZE PER EACH:
PRICE PER CARTON:
NUMBER PER CARTON:
PRICE PER CASE:
NUMBER PER CASE: 7~2.
3. CREME CLEANSER, CONTROLLED ABRASIVE CLEANSER FOR ALL WASHROOM SURFACES.CONTAINS STRONG DETERGENTS AND CORROSION INHIBITORS.
NAME BRAND: _______________
5100 015 0005 PRICE PER QUART: (‘175100 015 0006 PRICE PER CASE: c9~3.t,0
NUMBER PER CASE: __________________
5100 015 0007 PRICE PER 30 GALLON DRUM: ,4J4
o4ti.. —.511aREMITTANCE ADDRESS:
TELEPHONE NUMBER: —
FAX NUMBER: ~ 1~.
~Oo 1g0~. (473i~
~gg~2’t’~_ 3-tinf~r~~II3
5100 015 0001
T’?I’~’
2
4. AJAX, 21 OZ.
NAMEBRAND: ______________
5100 015 0008 PRICE PER CASE: _________________
NUMBER PER CASE: ~ qCONTAINER SIZE: ~Io2—
5. CHEWING GUM REMOVER, 8 OZ. OR LARGER.
NAME BRAND: (2~. L Lt 6 1€..5100 015 0009 PRICE PER CASE: ___________________
NUMBER PER CASE: __________________
CONTAINER SIZE: __________________
6. LIME SHINE, ACID DETERGENT, OR EQUIVALENT.
NAME BRAND: 4/6~-~to
5100 015 0010 PRICE PER GALLON: _________________
5100 015 0011 PRICE PER CASE: __________________
NUMBER PER CASE: 4RATIO DILUTION: ‘1’~ tf~t.’z. ~
7. EXTRA STRENGTH FOAMING CLEANER, AEROSOL MULTI-PURPOSE