Towards OHSAS18001

7/31/2019 Towards OHSAS18001

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OHSAS 18001 OSHMS

What is Safety ? Safety means freedom from unacceptable risk of harm

What is OHSAS 18001 Series ?

A group of guidance for the Occupational Safety and Health Management System

(OSHMS).

OHSAS : Occupational Health and Safety Assessment Series, developed by the British

Standards Institute.

Developed in response to demands for a recognizable OSHMS that compliments the

ISO14001 Environmental Management System.

Scope

The scope of Occupational Health and Safety Assessment Series (OHSAS)

specification gives requirement for an occupational health and safety (OH&S)management system, to enable an organization to control its OH&S risks and improve

its performance. It does not state specific OH&S performance criteria, nor does it give

detailed specifications for the design of a management system.



OHSAS 18001 : 2007 ISO 14001 : 2004

4.2 OH&S Policy 4.2 Environmental Policy

4.3 Planning 4.3 Planning

Hazard identification, rish assessment and determining controls Environmental aspects

Legal and other requirements Legal and other requirements

Objective Objectives, targets and programs

OH&S Management Programs Environmental Management Programs

4.4 Implementation and Operation 4.4 Implementation and Operation

Resources, roles, responsibility, accountability and authority Resources, roles, responsible and authority

Competence, training and awareness Compttence, training, awareness

Communication, participation and consultation Communication

Documentation Documentation

Control of documents Control of documents

Operational control Operational control

Emergency prepareness and response Emergency prepareness and response

4.5 Checking and Corrective Action 4.5 Check and Corrective Action

Performance measurement and monitoring Monitoring and measurement

Evaluation of compliance, accidents, Non-conformance andcorrective and preventive action

Evaluation of compliance, corrective action and preventive action

Records and record management Control of records

Internal audit Internal audit

4.6 Management Review 4.6 Management Review

The OHSAS 18001 elements are very similar to the ISO 14001 elements.



OHSAS 18001 OSHMS

Who are the Stake Holders in OHSAS 18001?

All Employees

Management

Shareholders

The Local Community

Customers

The World.



What is OH&S Management System Elements ?The OHSAS 18001 Specification contains the basic elements of the OSH Management

System (OSHMS) :

4.1 General Requirements

4.2 OH&S Policy

4.3 Planning

4.3.1 Hazard Identification, Risk Assessment and Risk Control

4.3.2 Legal and Other Requirements

4.3.3 Objectives & Programmes



What is OH&S Management System Elements ?

4.4 Implementation and Operation 4.4.1 Resources, Roles, Responsibility, Accountability and Authority.

4.4.2 Competence, Training and Awareness.

4.4.3 Communication, Participation and Consultation.

4.4.4 Documentation

4.4.5 Control of Documents

4.4.6 Operational Control4.4.7 Emergency Preparedness & Response

4.5 Checking and Corrective Action

4.5.1 Performance Measurement and Monitoring

4.5.2 Evaluation of Compliance

4.5.3 Incident Investigation, Nonconformity, Corrective Action and

Preventive Action4.5.4 Control of Records

4.5.5 Internal Audit

4.6 Management Review



Clause 4.2 : OH&S PolicyThe policy Statement is incorporated into one policy, which contains

declaration of our Company’s fundamental safety, health and environmentalprinciples.



Clause 4.3 : Planning

The OHSAS 18001 OSHMS gives us the tools to organize

our Company’s current safety and health issues and plan

for changes in these issues. In addition, it provides a

system for emergency preparedness.



Clause 4.3.1 : Hazard identification, risk assessment and

determining controlsWe must make a systematic and realistic review of our operations to know our Company’s

safety risk and hazard. In summary :

Unidentified risk and hazard in the company might impact the safety of human being,

property and environment.

We have to consider all safety and health aspects, but only work on the areas we can

influence or control. Such aspects include but no limited to human being, material,

productivity, legal, image and environment.

We have to keep updating our knowledge of the safety aspects of the

Company, as changes happen both inside and outside the company.



Human Activities and Safety & Health Impact

HUMAN SAFETY & HEALTH

Human Activities

Carrying out activity related to production and processes in the workplace.

Human Safety & Health

Exposure of hazards in the workplace such as mechanical movement of machineryand equipment, heavy object, manual handling, electricity, chemicals, noise, toxic

gases, fumes and dusts.

Safety & Health Impacts

Fatality

Permanent disable Loss of body part

Occupational health illness




EQUIPMENT AND MATERIAL

Human Activities Operation of machinery and equipment .

Equipment and Material Impacts

Catastrophic damage

Major damage

Serious damage

Minor damage

Negligible damage.




PRODUCTIVITY

Human Activities Operation of machinery and equipment and performing work tasks.

Productivity Impacts Catastrophic loss process

Major loss process

Serious loss process

Minor loss process

Negligible loss process.




PUBLIC IMAGE

Human Activities Operation of machinery and equipment and performing work tasks.

Public Image Impacts

International attention

National attention

Regional attention

Local attention

Individual attention



Clause 4.3.2 : Legal & Other Requirements

Regulations are constantly being developed and revised. So we have to keep this

information up-to-date.

We need to know the legal and other safety & health requirements (code of

practice, corporate guidelines, etc) that our Company needs to follow.

We need to monitor and continually update our knowledge of these requirements.



Clause 4.3.3 : Objectives and Programmes

The success of OSHMS and our Company’s performance needs to be measured. We

need to set-up our safety and health objectives to:-

minimize risk and hazard in the workplace

reduce number of accident and incident in the plant

improve the safety and health friendliness of our processes and tasks

react to the needs of our stakeholder

These objectives should :

support our safety and health policy

have measurable goals and regular performance review

be realistic in terms of what is achievable financially, technically, and in term of

resources.



OSH Programs

Our Company must create and use a system that assures the achievements of its

objectives ant targets. This requires that personnel be assigned, specifically to these

task. Action plans and schedules are needed to support these activities.

Examples of OSH Program :

Policy & Commitment - Practicing high standard of safety andhealth

Objective - Reduce number of accident, incident &illness

Target - Minimize risk and hazard in the workplace

Safety & HealthProgram - 1. Safety audit and inspection

2. Risk and hazard assessment

Action - Observe safety and health requirementsand procedures



For the OSHMS to be effective, resources must be made available. These include people,

facilities, equipment, technology and funding.

Assignment of responsibility is usually accomplished with job descriptions,

organization charts, and documented instructions.

It is supported through regular training.

The OSH Management Representative (OSHMR) is responsible for the overall

system. The OSHMR for Contraves is the QMR.

The OSHMR will be assisted by the Safety Committee in order to ensure a smoothexecution of the OSH programs.

Clause 4.4.1 : Resources, roles, responsibility,

accountability and authority



Clause 4.4.2 : Training, Awareness & Competence

Everyone whose work relates to the safety and health risk and hazard exposure

needs OSH awareness training.

Employees whose work has the greatest risk and hazard exposure need the most

attention on training.

Personnel need to be knowledgeable about their potential risk and hazard and the

benefit of not causing safety and health problem.

Training personnel is especially important in emergency preparedness and

response.

Employees need to be aware that departure from the safety and health policy &

procedures could cause harm to the safety and health, which they live and work.



Clause 4.4.3 : Communication, participation & consultation

We must have a procedure for common

information about safety and health

aspects and OSHMS. This includes

internal communications to all relevant

employees and external communication

with interested parties.

We need to set-up a procedure to

consider what significant safety and health

aspects our Company will/will not

communicate publicity and record our

decision.



Clause 4.4.4 : Documentation

Written procedures need to be established

OSHMS Process

Description

OSHMS Operating

Instructions

OSHMS Records / Reports

/ Forms



Documentation

Process Description : Describe the system elements of the OHSAS 18001:2004.

Operating Instruction :

Specify the tasks involved and how those tasks should be

performed and the standard to be used. This applies to allactivities within the company’s operation and describes thedetails and requirements for the operation.

Records / Reports / Forms : These documents records the results of the activities or

tasks undertaken and provide objective evidence orachievement of the activities.



Clause 4.4.5 : Documentation Control

A document control program is needed to manage written procedures. Each

document must be controlled to ensure it is the appropriate versions and that it

can be easily located, reviewed, and approved by authorized personnel. These

procedures must prevent the inadvertent use of obsolete documents.

Contraves will controls all OSH documents according to the current procedure

in ISO9001.



Clause 4.4.6 : Operation Control

Control mechanisms of the system need to be created and installed so that the

safety and health performance in material aspect, processes and products is

consistent with our safety & health policy, objectives and targets.

Appropriate control mechanism include

Documented procedures, instructions, and records of performances

Proper maintenance of equipment Appropriate application of technology, and

Interaction with vendor and contractors as needed.



A total safety and health program must include procedures to identify and

respond to potential accident and emergency situations. System and

procedures must be in place for preventing and mitigating the safety & health

impact that may result.

We must periodically review our company’s EPR procedures and system.

The EPR system shall include the follow-up provisions:

How to respond to an emergency or accident

How to prevent and mitigate accidents

How to test, review and revise the system

Clause 4.4.7 : Emergency, Preparedness & Response (EPR)



Clause 4.5 : Checking

Procedures and process must be in place to monitor that OSHMS is fully

implemented, maintained and sustained. We need to take care of any non-

conformance, to implement corrective & preventive action, and to record the

relevant actions through proper procedures and processes.

An audit process will verify that the OSHMS is in conformance with the

Company’s objectives and targets.



Clause 4.5.1 : Performance Measurement & Monitoring

Recording the results of the monitoring and measuring information is necessary to :- track safety and health performance

demonstrate that relevant operational control are in place, and

verify conformance with our company’s safety and health objectives and targets for

continual improvement.

Calibration of the measuring equipment is needed so that we can be sure that our

data are accurate. Maintaining calibration records ensures that calibration is timely

and up-to-date.

The system should monitor and measure: -

safety and health aspects

operational activities of our company

safety and health performances conformance with objectives and targets

calibration of equipment

relevant legislation, regulations and other requirements.



Clause 4.5.2 : Evaluation of Compliance

The level of compliance of the company operation against the respective necessary

legal requirements were to be evaluated periodically.

The result of these evaluation will be documented.

As warranted, causal factors are determined and corrective action plans or process

improvement plan are established and monitored for effectiveness.



Clause 4.5.3 : Incident Investigation, Nonconformity,

Corrective Action and Preventive ActionNon-conformance in our OSHMS can originate from many sources.

When encountered, it must be handled by appropriate, qualified personnel / department.

It is the responsibility of the individual / department to :-

develop a non-conformance handling procedure

correct the cause(s) of any non-conformances revise any procedure / documentation after a non-conformance to prevent it from

recurring.



Clause 4.5.4 : Control of Records

Records, reports and forms on safety and health issues must be properly identified,

collected, filed, stored and maintained.

We must set up OSHMS records.

Determine how long to keep each record.



Clause 4.5.5 : Internal Audit

These audits provide the opportunity to conduct our own appraisal of our conformance

to OHSAS 18001 and our compliance with the laws and the regulations.

The audit results are communicated to the Management.

The auditors must be trained

The audit schedule must be planned

Audit procedures can be established according to the standard corporate practices





The Benefits of OHSAS 18001Safety and Health

Provide for continual improvement Self regulation

Minimize risk and potential liabilities

Comply with regulations

Trade

Meeting expectations Better acceptability in export market

More competitive

Improve profitability

Management Commitment to safety and health protection

Assignment of accountability and responsibility

Performance of targets

Training & other measures Evaluate performance

Auditing process

Review

Continual improvement

Business Corporate priority

Contractors and suppliers commitment

Assurances to customers

Satisfy investors / stakeholders Reduce insurance premium

Enhance market share

Improve cost

Foster development

Legal Meeting / complying legislative requirements

Safety and Health aspects on activities, products,

service Permit and authorization

Image Good communication with interested parties

Enhance image

Reduce incident Demonstrate caring company

Improve relationship industry – government