Tool Tracking Solutions

QSS, LLC Quality Support Service 706-773-3447

WRITTEN BY: RUSSELL FRAYER 3/23/2009

BRINGING A TOOLING PROJECT IN ON TIME

TOOL TRACKING SOLUTIONS

TOOL TRACKING SOLUTIONS WHAT IS NEEDED TO BRING A PROJECT IN ON TIME

A TRACKING DOCUMENT THAT IS SELF EXPLANITORY

AVAILABLE “KEY INFORMATION” FOR ALL PARTIES

PROJECT VISUALIZATION ON TIMING AND STATUS

DETAILED TRACKING AND CLOSURE OF ISSUES

ARE YOUR TRACKING DOCUMENTS

SELF EXPLANITORY HAVE ALL THE NESSECARY INFORMATION USE VISUAL COMMUNICATION

TOOL TRACKING SOLUTIONS USE SIMPLE AND LESS COMPLEX TRACKING DOCUMENTS

TOOL TRACKING DOCUMENTS ARE NOTORIOUS FOR BEING …

COMPLEX & DIFFICULT FOR MOST OR ALL TO READ

INSUFFCIENT AT GIVING “KEY INFORMATION”

DIFFICULT FOR USERS TO COMPLETE

DOES YOUR TRACKING DOCUMENT

PROVIDE VISUAL INFORMATION SHOW THE NECCESARY BUT “KEY INFORMATION” EASY TO COMPLETE

NON VISUAL “COMPLEX” TIMELINE

TOOL TRACKING SOLUTIONS AFTER REVIEWING THE LAST SLIDE ASK YOURSELF

WHAT WAS THE PROJECT ABOUT

HOW WOULD YOU CONTACT SOMEONE

WHERE WERE THEY IN THE PROJECT

WERE THEY ON SCHEDULE

YOUR TRACKING DOCUMENT SHOULD

BE INFORMATIVE DISPLAY KEY INFORMATION W/O SEARCHING FOR IT LET EVEYONE KNOW IF THERE IS A CONCERN

TOOL TRACKING SOLUTIONS THINGS TO REMEMBER WHEN TRACKING A TOOL

DOCUMENTS NEED MAINTENANCE …

WHO WILL MAINTAIN THE DOCUMENTS

WHAT ARE THE SKILL LEVELS NEEDED

WHAT ARE THE VARIOUS BUILD PHASES

IS YOUR TRACKING DOCUMENT

EASY TO MAINTAIN EASY TO COMPLETE AND CAN BE VISUALLY FOLLOWED HAVE PRE-DEFINED PHASES OR STEPS

WHEN ASSIGNING THE PROJECT WHO WILL HANDLE IT

PURCHASING

ENGINEERING

QUALITY

TOOLING DEPARTMENT

DO THEY HAVE ADEQUATE TIME TO HANDLE THE PROJECT

DO YOU HAVE THE RIGHT PEOPLE

TO LAUNCH A TOOLING PROJECT EFFECTIVELY ARE THEY QUALIFIED TO WALK IT THROUGH THE PROCESS DO THEY HAVE THE EXPERIENCE AND TIME

TOOL TRACKING SOLUTIONS

TOOL TRACKING SOLUTIONS

DO THEY HAVE THE NECESSARY QUALIFICATIONS

TECHNICAL SKILLS Tooling, Project Mgmt, GD&T, Supplier Skills

MANUFACTURING SKILLS Machining, Molding, Casting, Welding, Assy

COMMUNICATION SKILLS Can See End Results Interface between Supplier, Engineering, Management Offer Solutions When Needed

DO YOU HAVE THAT PERSON

DOES HE / SHE HAVE THE RIGHT SKILLS TO SUCCEED A PROVEN TRACK RECORD DO THEY HAVE THE BACKGROUND

TOOL TRACKING SOLUTIONS WHAT INFORMATION WILL THEY NEED TO SUCCEED

WHO IS ON THE PROJECTHow do you contact the team

WHEN ARE PARTS NEEDEDHow many parts are neededIs there a P.O.

WHAT PROGRAM IS THIS FORAre the prints and CAD files up to dateWhat level are they

WHO IS THE BUYER

DOES YOUR TRACKING DOCUMENT

HAVE KEY CONTACT INFORMATION SHOW YOU WHEN PARTS ARE NEEDED OR HOW MANY SHOW YOU WHEN INFORMATION IS AT THE CORRECT LEVEL

TOOL TRACKING SOLUTIONS WHAT INFORMATION IS NEEDED FOR REVIEW

HOW DO YOU KNOW WHEN THERE IS A DELAYIS IT TOO LATE WHEN YOU FIND OUT

HOW FAR ALONG IS THE PROJECTIS IT DESIGNEDIS THE MATERIAL PURCHASED

WHY IS THERE A DELAYIS THERE A PLAN TO BRING IT BACK ON TRACKDID THE PROJECT PROGRESS FROM WEEK TO WEEK

DOES YOUR TRACKING DOCUMENT

VISUALLY SHOW YOU WHEN THERE IS PROGRESS SHOW YOU WHERE THE DELAY IS ALLOW THE MEANS TO EVEN ASK THE RIGHT QUESTIONS

TOOL TRACKING SOLUTIONS

DO THEY UNDERSTAND THE BUILD PROCESS

DO THEY VALIDATE EACH BUILD PHASE

ARE THERE SECONDARY PROCESSESGAUGES, WELD CELLS, MATERIAL HANDLING

DID THEY AGREE ON THE PARAMETERSDATUM’S, EASE OF MANUFACTURING, GAUGING

WERE THERE KEY CHARACTERISTICSWERE THEY CAPTURED AND AGREED TO BY ALL

WERE THEY TRANSFERRED THROUGH ALL PROCESSES

AN EFFECTIVE TOOLING PROJECT

NEEDS SOMEONE WITH PROVEN ABILITY SOMEONE WHO CAN EFFECTIVELY WALK THE PROCESS SOMEONE WITH A BACKGROUND

TOOL TRACKING SOLUTIONS

REVIEW THE PROJECT AS A TEAMSOMEONE WITH EXPERIENCE AND TRAINING

UNDERSTAND THAT QUESTIONS CAN BE A SIGN OF HELP

QUESTION WHEN SOMETHING IS IN DOUBT

DOCUMENT THE QUESTION – IT IS AN ISSUE

ASK THE RIGHT QUESTIONSBE DETAILED

MAINTAIN AN OPEN FORUM

REVIEW MEETINGS ARE KEY

YOU NEED SOMEONE TO TAKE GOOD NOTES UNDERSTAND THE BUILD PHASES SOMEONE WHO ASKS THE RIGHT QUESTIONS

TOOL TRACKING SOLUTIONS

THE PROJECT MUST BE FOLLOWED AS A TEAM OPEN ISSUES MUST BE CREATED & TRACKED

WEEKLY MEETINGS ARE ESSENTIAL

DID THE PROJECT PROGRESS FROM WEEK TO WEEKWAS THE ANSWER ACCEPTABLE & RECORDED

ASK THE RIGHT QUESTIONSDOCUMENT THE QUESTIONS AS ACTUAL ISSUESMAINTAIN AN OPEN FORUM

HOLD ON SITE MEETINGS AT SPECIFIC PHASES

OPEN ISSUES ARE NECESSARY

THEY ENABLE AND CREATE COMMUNICATION THEY MUST BE HELD WITH SCHEDULED FREQENCY THEY DO NOT RESOLVE THEMSELVES

TOOL TRACKING SOLUTIONS

THE PROJECT WILL ULTIMATELY HAVE CHANGESREVIEW ANY CHANGES ADDRESS DELAYS IN TIMING MAINTAIN FOCUS

WAS THE CHANGE AUTHORIZED

WAS THE CHANGE OFFICIALLY MADEWAS PROTOCOL ESTABLISHED UP FRONT

WERE TRACKING DOCUMENTS UPDATEDPO, PRINTS, PART REQUIREMENTS

PROCESS CHANGES, TIMING, OPEN ISSUES

IN ADDRESSING THESE CHANGES

DO YOU NEED TO START WITH A NEW DOCUMENT DID THE SUPPLIER MAKE AN APPROVED CHANGE WHAT NEEDS TO CHANGE

TOOL TRACKING SOLUTIONS

THERE IS A SOLUTION TO TRACKING PROJECTS WITH VISUAL DESCRIPTIONS WITH PRESET PHASES AND DATES FOR EACHTHAT SHOW THE PERCENT OF PROJECT COMPLETION

WITH KEY CONTACT INFORMATION

THAT INCLUDES COMPLETE TEAM INFORMATIONTITLES, NAMES, PHONES, EMAIL

THAT SHOWS NECESSARY INFORMATIONPART REVISIONS, CAD FILES , PO’S

PART REQUIREMENTS, GAUGE INFORMATION

HAVING GOOD INFORMATION IS KEY

WHERE IS THE PROJECT ACCORDING TO SCHEDULE IS IT ON TRACK AND IF NOT WHY / WHAT IS BEING DONE WERE THE GAUGE AND PART REQUIREMENTS REVIEWED

TOOL TRACKING SOLUTIONS SOLUTIONS THAT SHOW DEFINED PHASES

WHEN WAS THE OFFICIAL KICK OFF

IS THE TOOL DESIGN COMPLETE

IS MATERIAL PURCHASED & ON TIME

IS IT BEING MACHINED & HOW LONG WILL IT TAKE

WHEN WILL IT BE ASSEMBLED

WHEN WILL IT BE READY FOR TRY OUT

WHEN WILL FIRST PARTS BE READY

HOW LONG WILL IT TAKE TO DEVELOP

WHEN WILL IT BE DELIVERED

WHEN WILL IT BE READY FOR RUN OFF

IS IT APPROVED AND PRODUCTION READY

ARE THE PHASES UNDERSTOOD

UNDERSTANDING THE PHASES ARE KEY TO THE PROJECTS SUCCESS KNOW WHAT COMES NEXT AND ELIMINATE DELAYS DELAYS EARLY ON REDUCE TIME TO DEVELOP LATER

SOLUTIONS COME FROM USING A VISUAL TIMELINE

TOOL TRACKING SOLUTIONS

HOW DO YOU SUMMARIZE SEVERAL TOOLS AT ONCE

AUTOMATICALLY UPDATE AS YOU GO

ELIMINATE SCROLLING TO FIND THE RIGHT DOCUMENT

VISUALLY SHOW WHEN / WHERE ROAD BLOCKS ARE

SHOW RELEVANT “KEY INFORMATION” FOR EACH TOOL

BE PREPARED FOR MANAGEMENT / CUSTOMER REVIEWS

COMMUNICATION IS ESSENTIAL

AFTER A MEETING THERE IS A NEED TO COMMUNICATE YOUR SUMMARY HOW DO YOU EXPLAIN YOUR PROGRESS TO CUSTOMER / MANAGEMENT WHICH TOOL NEEDS IMMEDIATE FOCUS / WHY

VISUALLY SUMMARIZE - MULTIPLE TOOLS

TOOL TRACKING SOLUTIONS

SOLUTIONS FOR TRACKING OPEN ISSUES VISUALLY PRIORITISE EACH ISSUECOLOR CODE RESPONSIBILITIES

DATES AND COMMENTS

LIST ALL PENDING SOLUTIONS NEEDEDPOST OPEN , DUE , AND CLOSURE DATESCAPTURE PROOF OF CLOSURE

COMPLETE PART INFORMATIONREVISION LEVEL

PART NUMBER

OPEN ISSUES ARE ESSENTIAL FOR EACH PROJECT AND PART

YOU NEED TO TAKE GOOD NOTES UNDERSTAND THE BUILD PHASES ASKS THE RIGHT QUESTIONS AND FOLLOW THROUGH

SOLUTIONS INCLUDE A VISUAL ISSUES LIST

TOOL TRACKING SOLUTIONS

PROJECTS NEED NOT BE LATE IF YOU CAN:

COMMUNICATE BY VISUALIZING THE PROCESS

UNDERSTAND AND FOLLOW THE BUILD PHASE

COMMUNICATE AND ADDRESS THE ISSUES

SUMMARIZE AND INFORM

THIS IS PROVEN AND WILL WORK

WITH THE RIGHT TRACKING PROCESS PROPER MAINTENANCE ASKING THE RIGHT QUESTIONS AND COMMUNICATION

QSS, LLC Quality Support Service 706-773-3447

WRITTEN BY: RUSSELL FRAYER 3/25/2009

IS YOUR TOOLING PROJECT ON TIME

CONTACT QSS FOR A SOLUTION

TOOL TRACKING SOLUTIONS