Time Management from President

TIME MANAGEMENTfrom President

A LOT TO DO ?

A LOT TO DO ?

LITTLE TIME ?

DON'T KNOW WHAT TO DO FIRST ?

DWIGHT D. EISENHOWER, A FIVE-STAR GENERAL IN THE US ARMY DURING WORLD WAR II WHO LATER BECAME 34TH US PRESIDENT, WAS ONCEFACED WITH THE SAME PROBLEMS.

BEING A VERY BUSY MAN, EISENHOWER ANALYZED HIS OWN TIME MANAGEMENT AND CAME TO ONE INTERESTING CONCLUSION:

DWIGHT D. EISENHOWER, A FIVE-STAR GENERAL IN THE US ARMY DURING WORLD WAR II WHO LATER BECAME 34TH US PRESIDENT, WAS ONCEFACED WITH THE SAME PROBLEMS.

« »WHAT IS IMPORTANT IS SELDOM URGENT AND WHAT IS URGENT IS SELDOM IMPORTANT

IN THE 1950S HE CREATED HIS OWN EFFICIENT TIME MANAGEMENT TOOL WHICH HELPED TO DETERMINE PRIORITY OF TASKS.

THIS TOOL IS KNOWN TODAY AS THE EISENHOWER MATRIX,OR PRIORITY MATRIX.

IN THE 1950S HE CREATED HIS OWN EFFICIENT TIME MANAGEMENT TOOL WHICH HELPED TO DETERMINE PRIORITY OF TASKS.

IMPo

RTAN

TNO

T IMP

ORTA

NT

URGENTNOT URGENT

IMPo

RTAN

TNO

T IMP

ORTA

NT

IMPORTANT AND URGENT

URGENTNOT URGENT

IMPo

RTAN

TNO

T IMP

ORTA

NT

IMPORTANT AND

NOT URGENT

URGENTNOT URGENT

IMPo

RTAN

TNO

T IMP

ORTA

NT

IMPORTANT AND URGENT

NOT IMPORTANT AND URGENT

URGENTNOT URGENT

IMPo

RTAN

TNO

T IMP

ORTA

NT

IMPORTANT AND

NOT URGENT

IMPORTANT AND URGENT

NOT IMPORTANT AND

NOT URGENT

URGENTNOT URGENT

IMPo

RTAN

TNO

T IMP

ORTA

NT NOT IMPORTANT AND URGENT

IMPORTANT AND

NOT URGENT

IMPORTANT AND URGENT

URGENTNOT URGENT

IMPo

RTAN

TNO

T IMP

ORTA

NT

NOT IMPORTANT AND

NOT URGENT

NOT IMPORTANT AND URGENT

IMPORTANT AND

NOT URGENT

IMPORTANT AND URGENT

4 AVOID

3 DELEGATE

2PLAN

1DO FIRST

LET'S TAKE A CLOSER LOOK

IMPORTANT AND URGENT

EXAMPLES:– Deadline tasks – Urgent phone call – Crying baby

4 AVOID

3 DELEGATE

2PLAN

1DO FIRST

Ideally this category should always be empty. It includes really important and pressing tasks, force major etc. which must be done immediately. If this category is always filled, it means there is something wrong with your time management.

4 AVOID

3 DELEGATE

Ideally this category should always be empty. It includes really important and pressing tasks, force major etc. which must be done immediately. If this category is always filled, it means there is something wrong with your time management.

IMPORTANT AND URGENT

2PLAN

EXAMPLES:– Deadline tasks – Urgent phone call – Crying babySUMMARY: The Eisenhower Matrix will be used

effectively if this category contains no tasks.

IMPORTANT AND NOT URGENT

4 AVOID

3 DELEGATE

2PLAN

1DO FIRST

These are important tasks which very soon can become urgent. They demand close attention and should be timely accomplished, which will help to develop your professional and personal skills.

EXAMPLES:– Planning new projects– Analyzing the achieved results – Going to the gym

4 AVOID

3 DELEGATE

1DO FIRST

IMPORTANT AND NOT URGENTThese are important tasks which very soon can become urgent. They demand close attention and should be timely accomplished, which will help to develop your professional and personal skills.

EXAMPLES:– Planning new projects– Analyzing the achieved results – Going to the gym

SUMMARY: Eisenhower considered this category the most important. Planning a task ahead means you have as much time as you need to accomplish it.

NOT IMPORTANT AND URGENT

4 AVOID

3 DELEGATE

2PLAN

1DO FIRST

As a rule, tasks from this category don’t help you to achieve your goals and are not really important. They are more likely to distract your attention from other activities and waste your time. It’s better to delegate these tasks to other people.

EXAMPLES:– Sending invitations – Unplanned meetings – Unexpected guests

4 AVOID

2PLAN

As a rule, tasks from this category don’t help you to achieve your goals and are not really important. They are more likely to distract your attention from other activities and waste your time. It’s better to delegate these tasks to other people.

1DO FIRST

NOT IMPORTANT AND URGENT

EXAMPLES:– Sending invitations – Unplanned meetings – Unexpected guests

SUMMARY: These tasks take a lot of time to do, but they are not important for you. Try to delegate them to others if it’s possible.

NOT IMPORTANT AND NOT URGENT

4 AVOID

3 DELEGATE

2PLAN

1DO FIRST

The most dangerous category of activities: you do them to switch away from work, but they don’t help you to reach your goals. However, you enjoy doing them. These are the so-called «time-wasters» which you should reduce.

EXAMPLES:– Social nets– Computer games – Long chatting on the phone

3 DELEGATE

2PLAN

1DO FIRST

NOT IMPORTANT AND NOT URGENTThe most dangerous category of activities: you do them to switch away from work, but they don’t help you to reach your goals. However, you enjoy doing them. These are the so-called «time-wasters» which you should reduce.

EXAMPLES:– Social nets– Computer games – Long chatting on the phone

SUMMARY: It’s better to cut down on these tasks or avoid them at all, because they reduce your efficiency.

SO, THE EISENHOWER MATRIX HELPS TO PRIORITIZE YOUR TASKS AND ACTIVITIES AS WELL AS

DISTINGUISH BETWEEN THE IMPORTANT AND THE UNIMPORTANT

1DO FIRST

2 3PLAN DELEGATE

4AVOID

NOT IMPORTANT AND

NOT URGENT

NOT IMPORTANT AND URGENT

IMPORTANT AND

NOT URGENT

IMPORTANT AND URGENT

PRIORITIZE YOUR TASKS IN A NEW WAY !DOWNLOAD THIS PRESENTATION

AND PRINT THE FOLLOWING SLIDE !

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NOTESNOTES PLAN DO FIRST

DELEGATEAVOID

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