Time Efficiency and Productivity Ways to get more important things done and how to know which is which and when to do them. Jim Troth of Habitation Investigation
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Time Efficiency and Productivity
Ways to get more important things done and how to know which is which and when to do them.
Jim Troth of Habitation Investigation
Rhythms
• Circadian rhythms
• Altradium rhythms 90-120 then 20
Prioritize
• Most important things first, Big rocks
• Frequency is important , what you do everyday is more important than what you do every once in awhile.
• Multi tasking 40% decline productivity
• Only 1 in 40 can function with little sleep
Find time and space to focus
• Develop focus time, Focus time block things off regularly, this is a acceptable reason to not respond immediately to disruptions, an hour at a time to tackle a task
• Early morning before others are awake works very well
• Remove temptations FB, email, kids keep the FB off, a temptation avoided still drains willpower
• Behavioral chains will form triggers and habits
• email & FB is like random reinforcement / gambling
• it takes energy to resist temptation it wanes throughout the day
• Altradium rhythms 90-120 then 20
shifting between mindful and mindless activities help to prevent exhausting and distractions.
• make progress visible, check sheet/chart, delay responding to emails/texts
Your to do
• Establish a place for focused work
• Turn off the FB and emails.
• Use the time for big rocks,
• Schedule time there. Block out this time and be consistent with this…… 2 week calendar
• 60-90 minutes without interruption, shifting between mindful and mindless activities help to prevent exhausting and distractions.
Q & AEnd
Time Efficiency and ProductivityPart 2 Meetings
Ways to get more important things done and how to know which is which and when to do them.
Jim Troth of Habitation Investigation
Value of Your Time
• Your Earnings per hour – know your value
• Hire it out / delegation
Time Suckers
• Have a minute?
• Meetings
Schedule immediately before lunch
Do not serve coffee, snacks, etc
Defined goal, message and time limit
Have an exit reason…. Appointment, calls
Meetings outside of the office
• They come to you
• You work until they arrive
• At restaurants ask for the bill when you order
Avoiding interruptions
• Tame the phone
• Off the grid hours
• Limited access to you
• Keep consistent in your routine/availability
Q & AEnd
Time Efficiency and ProductivityPart 3 Technology
Ways to get more important things done and how to know which is which and when to do them.
Jim Troth of Habitation Investigation
The use of lists
• To do lists
• Limit to 3-4 items per day
Visual Cues
• 11 am and 11 pm
• Meal time
• Standing in line
Apps
• Apps and programs make it easy
• Evernote
• Dropbox
Q & AEnd
Time Efficiency and ProductivityPart 4 Away from home
Ways to get more important things done and how to know which is which and when to do them.
Jim Troth of Habitation Investigation
Business Travel
• Meetings
• Conferences
• Delegation when possible
Cram it in
• Be wise with all places possible
• Meet others, form small mastermind groups during breaks and lunch
• Audio books
Flight issues
• Avoid last flights out if possible
• Utilize apps to accomplish things
• Screw up your pattern
• Powernap.com
Time Efficiency and ProductivityPart 5 Delegation
Ways to get more important things done and how to know which is which and when to do them.
Jim Troth of Habitation Investigation
Limited time
• 168
• Free yourself
• The 4-hour Work-week Tim Ferris
What to replace first
• Important yet gets limited when busy
• Marketer of __________
• Outsource tasks
Record tasks
• Camtasia Studio
• Task lists
• Nightly /weekly reports
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