TIME & ATTENDANCE SOFTWARE SOLUTIONS SALES & SERVICE - 13 14 91

TIME & ATTENDANCE SOFTWARESOLUTIONS

SALES & SERVICE - 13 14 91

Simplex Software SolutionsWhat is Time & Attendance?- The process of accurately collecting, reporting and displaying an

employee’s total daily hours. These hours are displayed as Normal, OT1, OT2, allowances, holidays and sick leave. Our latest software can also produce a file that can be directly imported into your payroll product.

Benefits of Time & Attendance Software

• Improve accuracy by electronically calculating normal and over time hours

• Remove manual data entry from weekly payroll

• Pay employees only for the time they work by including tailored grace and rounding rules.

• Print Reports on holidays, sicknesses and lateness

• Manages OH&S and produces emergency reports

Why Simplex?

• Simplex currently services and supports over 5,000 active customers throughout Australia.

• Simplex is a member of the Tyco fire & security group with resources to support all major installations and project.

• For over 40 years Simplex in Australia has built its reputation based on providing the highest level of service to our customers. The Simplex name is found in many government buildings, banks, airports, sports complexes and schools and health institutions.

Terminal Types

TA-PRO: Simplicity with flexibility

Packages available for 15, 25, 50, 75, 100, 200 and 500 employees.

• Simple upgrade as your business grows with more employees or sites• Access Control & Job Costing modules also available• Designed with simplicity in mind. Even the least experienced operator is rapidly proficient

in its application.• Comprehensive range of options give total flexibility needed to meet individual

requirements. • Single / Multi user Network options.• Single or Multi Site Application.

Software Features

• Fixed time and Flexitime applications.

• Countless shift pattern permutations.

• Complicated Working Rules catered for.

• Holiday Planning.

• Annual Calendar.

• Full Attendance analysis.

• Payroll links.

• Working Time Directives.

• Built in Custom Report Generator.

• Integrates with Simplex Access Control and Job Costing modules. Call for pricing.

• Audit trail.

Initial SetupThe initial setup of the system could not be any simpler. This section governs the overall settings within the system and facilitates more detailed reporting. A qualified Simplex software engineer with configure your software based on your business individual needs. The 3 main areas are :

– System Accessibility.

– Company Preferences.

– Setup Definitions.

Accessing TA-PRO• Password protected.

• Up to 4 levels of Access :

– Manager.

– Supervisor.

– Edit.

– View Only.

• Restricted access to Departments and employee personneldetails.

Setup DefinitionsThe reporting selection criteria can be enhanced and vastly expanded by defining the following sections :

– Departments.

– Job Titles.

– Sites.

– Absence Codes.

PatternsWhere rules are applied to determine how basic hours and overtime are calculated for each employee or a group of employees. The 2 areas highlighted are :

– Schedules.

– Groups.

Schedules - Overview• A schedule defines the rules that are applied to an employees clocking for each day of the week.

• Two types of schedules are available :

– Standard.

– Flexi.

• Up to 999 schedules can be allocated.

• Up to 6 working rates can be assigned.

Schedules - StandardThe rules applied to define a standard schedule are:

– The start and end of shift times.– What breaks are allowed.– How to round the clocking times.– Grace periods.– How to split time into different working rates.

Schedules - FlexiThe rules applied to define a standard schedule are :

– The start and end of shift times.

– What breaks are allowed.

– How to round the clocking times.

Groups - Overview• A Group defines which schedule(s) an employee is assigned to.

• Up to 54 schedules can be assigned to any one Group.

• Up to 3 group types are available :

– Auto Select.– Rotating.– Flexi.

• Weekly Overtime Setup.

• Pay Period type setup :

– Weekly.– Bi-Weekly.– Monthly.– Yearly.

• Maximum Credit and Debit setup where Flexitime applies.

Groups – Auto SelectThis Group type applies to most cases. The latest Start Time of the shift comes into play and allows the system to decide automatically which schedule should be used depending on the clocking provided by the employee.

Groups – RotatingThis Group type applies when true Continental / Rotating shift system is in operation.

Groups – FlexiThis Group type only applies if a Flexi schedule(s) have been set up. The screen displayed allows you to specify the Maximum credit and debit allowed within your company rules. The Maximum Credit/Debit value will determine the balance carried from one period to the next.

Personnel Details – T & AInformation which will influence and define the structure of each employees time and attendance are maintained in this page.

– Add new starters.

– Allocate T & A Badge to new starters.

– Edit existing employees.

– Assigning Employees to their designated work pattern.

– Add personal contact details

Employee Details – PersonnelFurther information about employees are kept and maintained in this section. The details

are gathered within several pages and include the following :

– Holiday type and Entitlements.

– Address and contact details.

– Working Time Directive rules applied.

– User defined notebooke.g. Training History, Warnings etc.

– Authorised Options available from the clock terminal. e.g. Holiday Enquiry, Hours Worked and Flexi Balance.

Annual CalendarThe Calendar can be viewed or printed, in either text or graphical format. It shows at a glance the following information :

– Absences Booked e.g. Holidays.

– Authorised Absences taken and type.

– Non Authorised Absences taken and type.

– Lateness history and other infringements.

– Sickness history.

Data Correction• TA-PRO has a unique feature of sourcing Anomalies and presenting them in a simple

and clear format ready for processing.

• Only non authorised absences and clocking errors are displayed.

• Once qualified, editing anomalies could not be any simpler or faster.

• Once the correction is made the database is automatically updated.

Standard Reports - Overview• TA-PRO boasts an extensive list of reports, already set-up for immediate use.

• These reports provide a powerful management tool as a valuable source of information.

• Historical data relating to attendance records and personnel information can be accessed at a push of a button.

• Such data can be viewed, printed or exported into another application.

Standard Reports – Listing

• Employee Listing : Displays a list of employees along with their department, work pattern, badge number and code.

• Onsite : Displays a list of employees currently onsite.

• Offsite : Displays a list of employees currently offsite.

• Times and Clockings : Displays the clockings and total and standard and overtime hours worked over any period specified.

• Flexi Balance : Displays the Flexi balance for the current period where flexitime applies.

• TOIL : Displays the total of time off in Lieu hours for each employee assigned to flexi.

• Absence Analysis : Displays absence details including authorised and non authorised over any period specified.

• Anomalies Analysis : Displays details of clocking anomalies including lateness and core time violations where

flexitime applies.

• Personnel Resources : Displays the manning level required by the company or particular department over any period specified.

• Personnel Details : Displays reports within the personnel module.

Standard Reports

Times and Clocking Report

Standard Reports

Lateness Anomalies Report

Standard Reports

Personnel Resources Report

Standard Reports

Employee Calendar

Report GeneratorOne of the unique features of TA-PRO is its built in report generator. Build a report based on your business requirements.

Payroll Links

• Interface with any payroll system able to import a text file.• Standard links available include MYOB, Quicken and MicrOpay.

Audit Trail• Tracks users at any given access.

• Notes any changes to the database and by whom.

• Records which part of the system users are accessing.

• The report is protected and can only be viewed by a user with the highest level of privileges.

TA-PRO Attendance Panel• Simple to use windows based program.

• Displays at a glance who is IN or OUT.

• No additional hardware required.

• Real time data.

• Meet with safety requirements.

• Various report ordering permutations.

• Separate pages for :

– All Data.

– On Site Listing.

– Off Site Listing.

– Pass Out Listing.

Other Software Products

TimeStar Pro –Time & Attendance Software